Freedom of Information Act (FOI) 2000 / Environmental Information
Regulations (EIR) 2004 / Data Protection Act (DPA) 2018

Thank you for your information request which is being dealt with under the
terms of the relevant legislation.

FOI and EIR requests will be answered within twenty working days. EIR
requests may require an extension of time to 40 working days where the
complexity and volume of the information requested means that it is
impracticable either to comply with the request within the earlier period
or to make a decision to refuse to do so.

GDPR and Data Protection Act - Subject Access Requests will be answered
within 1 month, unless the request is a complex one requiring the Council
to extend the deadline for up to 3 months. Other requests under the DPA
will be answered within 10 working days.

If you have any queries about this request please contact us via
[Horsham District Council request email] quoting the reference number in the subject line of
this email.

Yours sincerely,

Information Governance Team

Dear Ant Stevenson

Freedom of Information Act 2000 Response

We have dealt with your request in accordance with ‘your right to know’
under section 1(1) of the Freedom of Information Act 2000 (FOIA), which
entitles you to be provided with a copy of any information ‘held’ by a
public authority, unless an appropriate exemption applies.

In your email of 13^th March 2023 you asked

1. What software you are using for your grounds maintenance?

2. What software you are using for your tree management?

3. What software you are using for your playground management?

For each of the above please can you provide the following details:

What is the annual spend on each of these software contracts?

What are the start date & duration of each of these software contracts?

Is there an extension clause in each of these software contracts and, if
so, the duration of the extension?

Has a decision been made yet on whether each of these software contracts
are being either extended or renewed?

Who is the senior officer (outside of procurement) responsible for each of
these software contracts?

Please find the answer to your questions below

 1. We use PSS for grounds maintenance and tree & playground management

We spend £18,616.80 annually on this contract

The contract start date for PSS was the 15^th September 2022. The contract
duration is 1 year rolling  

We have not made a decision on extending or renewing our contract with PSS

Pete Crawford is responsible for this software contract

If you wish to re-use the information supplied for any purpose other than
personal or non-commercial use you will need to make a written application
to the relevant department of the Council or author of the material
concerned.

If you are dissatisfied with this response and wish to request a review of
our decision or make a complaint about how your request has been handled
you should write to The Reviewing Officer, Legal & Democratic Services,
Parkside, Chart Way, Horsham, West Sussex RH12 1RL or by email to
[1][email address]  

Your request for internal review should be submitted to us within 40
working days of receipt by you of this response. Any such request received
after this time will be considered at the discretion of the Legal Services
team.

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have the right to
appeal to the Information Commissioner at Wycliffe House, Water Lane,
Wilmslow, SK9 5AF. Further details of this process are available on the
ICO website at [2]www.ICO.org.uk

There is no charge for making an appeal.

Yours sincerely

Joe​​​​   Parker
First Line Support Operator
Telephone:  [3]01403 215115
Email: [4][email address]
 
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Horsham District Council, Parkside, Chart Way, Horsham, West Sussex RH12 1RL
Telephone: 01403 215100 (calls may be recorded)   [7]www.horsham.gov.uk   Chief Executive: Jane Eaton

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