Subject: Freedom of Information Request - Printer Contracts

R Clark made this Freedom of Information request to Havering Borough Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Havering Borough Council,

Please can you assist me in providing the following information about the Council:
1.     Number of Printers within the Council?
2.     Number of label printers included in the above answer?
3.     Who are the main printer supplier(s)?
4.     Who are the main supplier(s) of print consumables (Toner, spares, etc)?
5. Does the Council have a support contract(s) for Printers?
6.     What is the length of the printer support contract?
7.     What are the start and end dates for the print support contract(s)?
8.     What is the approximate spend on printers and consumables during 2014/15?
9.  What is the number of MFD’s or Photocopiers within the Council?
10.  Who are the main MFD / Copier Suppliers(s)?
11.  What is the length of the MFD contract(s)?
12.  What are the start and end dates on the MFD contracts(s)?
13.  Approximate spend on MFD’s and consumables during 2014/15?
14.  Does the Council have a managed print contract?
15.  What are the start and end dates for this contract?
16.  Which procurement route or framework was used to procure this service?
17. Who is the primary contact for this contract?
18. Who is the head of IT at the Council.

If any information provided can be sent via email or via digital media (file sharing etc) in the form of an electronic copy I would be grateful.

Yours faithfully,

R Clark

Accessinfo, Havering Borough Council

Dear Mr Clark

 

Acknowledgement of Information Request

Ref:AIR10107P

 

I acknowledge receipt of your request for information received on 10^th
July 2015.  Your email is being considered and you will receive a response
to your request as soon as possible. 

 

The Freedom of Information Act 2000 and Environmental Information
Regulations 2004 allow authorities 20 working days, following date of
receipt, in which to respond to requests.  You may be aware the
legislation defines a number of exemptions which may prevent release of
the information you have requested.  If any of the exemption categories
apply then the information will not be released. In these cases, we will
inform you of any exemptions we have applied together with our reasons for
withholding the information and your rights of appeal. 

 

Please bear in mind the legislation allows access to information 'held' by
the Council and not for the creation of new information or opinion. 
Therefore, we may only be able to supply documents or data that contain
the information we hold in response to your request.

 

There may be a fee payable for the supply of information.  This will be
calculated and you will be informed if a charge applies. In this event,
the fee must be paid before the information is released.

 

If you have any queries or concerns, please do not hesitate to contact me.

Further information regarding Access to Information is also available
from:
Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone:   0303 123 1113

[1]www.ico.org.uk

 

Yours sincerely

 

 

 

This document is strictly confidential and is intended only for use by the
addressee. If you are not the intended recipient, any disclosure, copying,
distribution or other action taken in reliance of the information
contained in this e-mail is strictly prohibited. Any views expressed by
the sender of this message are not necessarily those of the London Borough
of Havering. If you have received this transmission in error, please use
the reply function to tell us and then permanently delete what you have
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virus free. Please note: Incoming and outgoing e-mail messages are
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electronic communications. -

References

Visible links
1. http://www.ico.gov.uk/

Accessinfo, Havering Borough Council

Dear R Clark

 

Access to Information

 

I refer to your recent request for information made under the Freedom of
Information Act 2000.  Your request has been considered and the
information held by One Source is as follows:

 

+-------------------------------------------------------------------------+
|Question 1|Number of Printers within the Council? |
|----------+--------------------------------------------------------------|
|Response |Information not held |
|----------+--------------------------------------------------------------|
|Question 2|Number of label printers included in the above answer? |
|----------+--------------------------------------------------------------|
|Response |Information not held |
|----------+--------------------------------------------------------------|
|Question 3|Who are the main printer supplier(s)? |
|----------+--------------------------------------------------------------|
|Response |HP |
|----------+--------------------------------------------------------------|
|Question 4|Who are the main supplier(s) of print consumables (Toner, |
| |spares, etc)? |
|----------+--------------------------------------------------------------|
|Response |Corporate contract with – Office Depot |
|----------+--------------------------------------------------------------|
|Question 5|Does the Council have a support contract(s) for Printers? |
|----------+--------------------------------------------------------------|
|Response |No |
|----------+--------------------------------------------------------------|
|Question 6|What is the length of the printer support contract? |
|----------+--------------------------------------------------------------|
|Response |N/A |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question 7|What are the start and end dates for the print support |
| |contract(s)? |
|----------+--------------------------------------------------------------|
|Response |NA |
|----------+--------------------------------------------------------------|
|Question 8|What is the approximate spend on printers and consumables |
| |during 2014/15? |
|----------+--------------------------------------------------------------|
|Response |Unknown, departments purchase from differnet budgets not same |
| |subjective |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question 9|What is the number of MFD’s or Photocopiers within the |
| |Council? |
|----------+--------------------------------------------------------------|
|Response |102 |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |Who are the main MFD / Copier Suppliers(s)? |
|10.  | |
|----------+--------------------------------------------------------------|
|Response |Canon |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |What is the length of the MFD contract(s)? |
|11 | |
|----------+--------------------------------------------------------------|
|Response |3 years |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |What are the start and end dates on the MFD contracts(s)? |
|12 | |
|----------+--------------------------------------------------------------|
|Response |September 2013 to September 2016, |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |13.  Approximate spend on MFD’s and consumables during |
|13 |2014/15? |
|----------+--------------------------------------------------------------|
|Response |£270,500 PA |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question14|Does the Council have a managed print contract? |
|----------+--------------------------------------------------------------|
|Response |Yes, lease and all consumables only included in the contract, |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |What are the start and end dates for this contract? |
|15 | |
|----------+--------------------------------------------------------------|
|Response |September 2013 to September 2016, |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |16.  Which procurement route or framework was used to procure |
|16 |this service? |
|----------+--------------------------------------------------------------|
|Response |Framework Agreement OGC RM450b |
| | |
| |  |
|----------+--------------------------------------------------------------|
|Question |17.  Who is the primary contact for this contract? |
|17 | |
|----------+--------------------------------------------------------------|
|Response |MFD’s                                                         |
| | |
| |Nikki Richardson                                         |
| | |
| |Corporate Support Manager                      |
| | |
| |01708 432131 |
| | |
| |[email address]             |
|----------+--------------------------------------------------------------|
|Question |18.  Who is the head of IT at the Council. |
|18 | |
|----------+--------------------------------------------------------------|
|Response |Geoff Connell |
| | |
| |[email address] |
+-------------------------------------------------------------------------+

 

I trust the information is of use to you and will close your request.

 

If you are dissatisfied with the way in which your request has been
handled you have the right to make a complaint.  Please put the details in
writing and return to me at the above email address, your complaint will
then be dealt with in line with our corporate complaints procedure.  You
also have the right to complain to the Information Commissioner at the
following address:

Office of the Information Commissioner

Wycliffe House

Water Lane

Wilmslow 
Cheshire 
SK9 5AF
Telephone:   0303 123 1113
[1]www.ico.org.uk

 

Yours sincerely

Mrs. Lynch | Access to Information

Executive Support & Information

London Borough of Havering | Access to Information

Town Hall, Main Road, Romford, RM1 3BB

 

t 01708 433173 |

e [Havering Borough Council request email]  

text relay 18001 01708 433173

 

www.havering.gov.uk

 

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This document is strictly confidential and is intended only for use by the
addressee. If you are not the intended recipient, any disclosure, copying,
distribution or other action taken in reliance of the information
contained in this e-mail is strictly prohibited. Any views expressed by
the sender of this message are not necessarily those of the London Borough
of Havering. If you have received this transmission in error, please use
the reply function to tell us and then permanently delete what you have
received. This email was scanned for viruses by the London Borough of
Havering anti-virus services and on leaving the Authority was found to be
virus free. Please note: Incoming and outgoing e-mail messages are
routinely monitored for compliance with our policy on the use of
electronic communications. -

References

Visible links
1. http://www.ico.gov.uk/