Subject Access Requests - Response wording

The request was partially successful.

Dear Warwickshire Police,

Is the following sentence or anything phrase with the same intent used in your responses to Subject Access Requests :
"It is not necessary for [force name] police to provide information where you already possess the information therefore copies of letters/emails/documents you have sent are not supplied, nor is any documentation that you have already been in receipt of."

Yours faithfully,

Paul Waller

@ Freedom of Information, Warwickshire Police

Please be advised that this inbox is for Freedom of Information requests
only. Any other enquiries will not be actioned or forwarded, they will be
automatically deleted. If your enquiry does not relate to Freedom of
Information please re-direct as appropriate.

 

Please see below other teams that may be of assistance.

 

·          [1][email address] for all Disclosure and
Barring Service (DBS), Common Law Police Disclosure (CLPD), Civil
Disclosure, Family Court requests, Housing requests

 

·          [2][email address] for any requests
relating to subject access requests

 

·          [3][email address] for Criminal
Injuries Compensation Authority (CICA) requests.

 

·          [4][email address] for all
data protection related requests

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[email address]

@ Freedom of Information, Warwickshire Police

Dear Mr Waller

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 342-2021

I write in connection with your request for information which was received on 18th June 2021

Your request will now be considered in accordance with the Freedom of Information Act 2000 (“the Act”).

We will aim to provide a response to your request within 20 working days as stipulated by the Act. Every effort will be made to meet our statutory timescales for responding.

There may be a fee payable for the retrieval, collation and provision of the information you request. If this is the case you will be informed and the 20 working day timescale will be suspended until we receive payment from you. If you chose not to make payment then your request will be withdrawn.

Some requests may also require either full or partial transference to another public authority in order to answer your query in the fullest possible way. Again, you will be informed if this is the case.

Should you have any further enquiries concerning this matter, please contact the Freedom of Information Unit using the details below and quoting the reference number above.

Yours sincerely

Emma Ball | Information Compliance and Freedom of Information Supervisor
Information Compliance and Disclosure | Warwickshire Police | PO Box 4, Leek Wootton, Warwickshire,CV35 7QB| | [email address]
           

@ Freedom of Information, Warwickshire Police

Dear Paul Waller

 

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 542-2021

 

I write in connection with your request for information which was received
on 18the June 2021 as follows:

 

Is the following sentence or anything phrase with the same intent used in
your responses to Subject Access Requests:

 

"It is not necessary for [force name] police to provide information where
you already possess the information therefore copies of
letters/emails/documents you have sent are not supplied, nor is any
documentation that you have already been in receipt of."

 

Please find the Warwickshire Police response set out below.

 

Response: Yes, Warwickshire Police do use such wording in responses to
Subject Access Requests if it is relevant and appropriate to do so,
depending on the specific request and the response being issued.

 

Every effort has been made to ensure that the information provided is as
accurate as possible.

 

Your attention is drawn to the below which details your right of
complaint.

 

Should you have any further enquiries concerning this matter, please write
or email the Freedom of Information Unit quoting the reference number
above.

 

Yours sincerely

 

 

Rachel Mumford

Freedom of Information Officer

Freedom of Information Unit
Warwickshire Police

PO Box 4

Leek Wootton

Warwickshire

CV35 7QB

[1][email address]

 

Warwickshire Police in complying with their statutory duty under sections
1 and 11 of the Freedom of Information Act 2000 to release the enclosed
information will not breach the Copyright, Designs and Patents Act 1988. 
However, the rights of the copyright owner of the enclosed information
will continue to be protected by law.  Applications for the copyright
owner’s written permission to reproduce any part of the attached
information should be addressed to The Force Solicitor, Warwickshire
Police, Leek Wootton, Warwick, Warwickshire, CV35 7QA.

 

COMPLAINT RIGHTS

 

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?  You have the right to require Warwickshire Police
(WP) to review their decision.

 

Prior to lodging a formal complaint you are welcome and encouraged to
discuss the decision with the person that dealt with your request.

 

Ask to have the decision looked at again.  The quickest and easiest way to
have the decision looked at again is to telephone the person named at the
end of your decision letter.  That person will be able to discuss the
decision, explain any issues and assist with any problems.

 

Complaint

 

If you are dissatisfied with the handling procedures or the decision of WP
made under the Freedom of Information Act 2000 (the Act) regarding access
to information, you can lodge a complaint with WP to have the decision
reviewed.  WP must be notified of your intention to complain within 20
working days of the date of its response to your Freedom of Information
request.  Complaints should be made in writing and addressed to:

 

Freedom Of Information Unit

Warwickshire Police

PO Box 4

Leek Wootton

Warwickshire

CV35 7QB

 

Alternatively, you can email
[2][email address]

 

In all possible circumstances, WP will aim to respond to your complaint
within 20 working days.

 

The Information Commissioner

 

If after lodging a complaint with WP you are still dissatisfied with the
decision, you may make application to the Information Commissioner (ICO)
for a decision on whether the request for information has been dealt with
in accordance with the requirements of the Act.

 

For information on how to make application to the Information Commissioner
please visit their [3]website.  Alternatively, you can contact the ICO in
writing or via phone:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Tel:  0303 123 1113 (local rate) or 01625 545745 (national rate)

Fax:  01625 524 510

 

 

 

 

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. https://ico.org.uk/