Subject Access Request (SAR). GDPR.

The request was successful.

Dear Whittington Health NHS Trust,

Please provide answers to the following questions relating to data Subject Access Requests (SARs)?

1. How many SARs have been made to your organisation in the last recorded 12 month period?
2. Please provide a breakdown of the specific departments/directorates that these SARs relate to.
3. Is there a central response to SARs or is it devolved to the departments involved?
4. How many staff deal with responses - estimate of Full Time Equivalents needed to provide SAR responses (Alternatively - hours per typical SAR response)?
5. Do you have any software to assist with SAR production (e.g. search over multiple unstructured document files, or automatic redaction of Personally Identifiable Information (PII))?
6. Who has budget responsibility over the costs & resources required to respond to the SARs. Please provide Name: Title: Direct Email: Direct Phone Number:

Yours faithfully,

Jenny Bird

WHITTHEALTH, Foi (WHITTINGTON HEALTH NHS TRUST), Whittington Health NHS Trust

1 Attachment

FoI request re: Subject Access Request (SAR)

Ref: 20-JB-2809

 

Dear Ms Bird,

 

This is to acknowledge receipt of your request for information relating to
Subject Access Request (SAR). This was received on 30 August 2020.

 

We can confirm that your request is being dealt with under the terms of
the Freedom of Information Act 2000 and that you can expect to receive a
reply within the timescale specified.

The timescale allowed for a response under the FOI legislation is 20
working days therefore, including any impending public holidays, the
deadline for a response is 28 September 2020. If we are able to respond to
you earlier than this, we will do so.

Your request has been forwarded to the relevant department and we'll get
back to you if there is any need for clarification.

 

Please quote the above reference in any further communication on this
matter.

 

Yours sincerely

 

FOI Coordinator

Freedom of Information Office

Whittington Health

Highgate Wing, Level 5

Magdala Avenue

London, N19 5NF

[1][Whittington Health NHS Trust request email]

 

 

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WHITTHEALTH, Foi (WHITTINGTON HEALTH NHS TRUST), Whittington Health NHS Trust

1 Attachment

FoI request re: Subject Access Request (SAR)

Ref: 20-JB-2809

 

Dear Ms Bird,

 

Thank you for your request for information relating to Subject Access
Request (SAR).

 

This was received on 30 August 2020 and has been dealt with under the
terms of the Freedom of Information Act 2000.

 

Please find our responses below:

Request 1:

How many SARs have been made to your organisation in the last recorded 12
month period?

Jul 2019 – Jul 2020: 2468 requests received

Request 2:

Please provide a breakdown of the specific departments/directorates that
these SARs relate to.

The Trust does not hold this data in retrievable format.

Request 3:

Is there a central response to SARs or is it devolved to the departments
involved?

Information available publicly here
[1]https://www.whittington.nhs.uk/default.a...

Request 4:

How many staff deal with responses - estimate of Full Time Equivalents
needed to provide SAR responses (Alternatively - hours per typical SAR
response)?

 

Department/Ward Role Staff Group
Subject Access Requests & Senior Manager Administrative and
FOI Clerical
Subject Access Requests & Officer Administrative and
FOI Clerical
Subject Access Requests & Clerical Worker Administrative and
FOI Clerical
Subject Access Requests & Clerical Worker Administrative and
FOI Clerical

 

Request 5:

Do you have any software to assist with SAR production (e.g. search over
multiple unstructured document files, or automatic redaction of Personally
Identifiable Information (PII))?

This request does not fall within the scope of the Freedom Of Information
Act 2000. The Act covers any recorded information that is held by a public
authority in England, Wales and Northern Ireland, and by UK-wide public
authorities based in Scotland. The Trust does not hold any recorded
information which is disclosable under the FOI Act2000 in relation to your
request.

Request 6:

Who has budget responsibility over the costs & resources required to
respond to the SARs. Please provide Name: Title: Direct Email: Direct
Phone Number:

Information Governance Department 

Please note that Whittington Health is not able to pass on personal
contact details concerning members of staff who are not already available
in the public domain on the Whittington Website:

[2]http://www.whittington.nhs.uk/

 

Please refer to the Trust organisational structure chart on our website
for a list of our directors:

[3]http://www.whittington.nhs.uk/search/?q=...

 

Should you wish to contact our directors, please call our switchboard 020
7272 3070.

 

I hope you find this information useful.  Please quote the above reference
in any further communication on this matter.

 

If you require any further assistance, please do not hesitate to contact
me by email or at the address shown below.

 

Yours sincerely

 

FOI Coordinator

Freedom of Information Office

Whittington Health

Highgate Wing, Level 5

Magdala Avenue

London, N19 5NF

[4][Whittington Health NHS Trust request email]

 

 

If you are dissatisfied with this response, Whittington Health operates a
complaints procedure, details of which can be found below:
FOI Complaints: If you remain dissatisfied with the
Trust’s response, you may write to:
In the first instance, write to:
Information Commissioner's Office
Director Lead for Information
Governance Wycliffe House

Chief Operating Officer Water Lane

Jenner Building Wilmslow

Magdala Avenue Cheshire SK9 5AF

London Telephone: 0303 123 1113 or 01625
545745
N19 5NF
[6]www.ico.org.uk
020 7288 5255
 
[5][Whittington Health NHS Trust request email]

 

 

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