Student and Staff Numbers by Headcount and FTE at Cardiff University 2015/16 and 2016/17

Nicky Michaels made this Freedom of Information request to Cardiff University This request has been closed to new correspondence. Contact us if you think it should be reopened.

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The request was partially successful.

Dear Cardiff University,

I write to make a request for information under the Freedom of Information Act 2000. In your FOI response to another member of the public - (https://www.whatdotheyknow.com/request/s...) - you provided an overarching document which detailed student and staff numbers by school/cost centre. In respect of staff, in addition to providing totals for each of your colleges, you also sub-categorised these by grade, and by broad role type (i.e. academic staff, professional services/administrative support staff). Last year I sought further information from you that would add valuable detail to that document in relation to figures for the academic year 2017/18, for which I was most grateful. You provided a response which placed these figures into a word document table: https://www.whatdotheyknow.com/request/s.... The current FOI builds upon these.

INFORMATION SOUGHT
Using a very similar format, I seek figures relating to staff and student numbers in relation to the 2015/16 and 2016/17 academic years. Please do not merge the figures for 2015/16 and 2016/17. I would be grateful if information for each academic year could be reported separately (in separate word tables) so that information pertaining to each academic year can be evaluated separately.

1. Student Numbers - School level (2015/16 and separately, 2016/17)
(a) the total number of UG part-time students registered within each school (please breakdown by school);
(b) the total number of UG full-time students registered within each school (please breakdown by school);
(c) the total number of PGT part-time students registered within each school (please breakdown by school);
(d) the total number of PGT full-time students registered within each school (please breakdown by school);
(e) the total number of PGR part-time students registered within each school (please breakdown by school);
(f) the total number of PGR full-time students registered within each school (please breakdown by school).

2. Numbers of Academic staff - School level (2015/16 and separately, 2016/17)
(a) the total number of salaried academic staff within each school by head-count;
(b) the total number of salaried academic staff within each school by FTE (Full time equivalent) rather than head-count; these should then be separately broken down and sub-categorised by:
(i) the number of salaried academic FTE staff on research only contracts (whether through research funding buy outs or otherwise; please note that in practice while some falling under this category may choose to provide teaching for career development or other purposes, they remain principally, research only; post-doctoral researchers also fall under this category);
(ii) the number of salaried academic FTE staff employed on teaching and research contracts;
(iii) the number of salaried academic FTE staff employed on teaching and scholarship contracts;
(c) the number of part-time academic staff delivering teaching on short-term contracts (e.g. part-time teachers, including doctoral students).

*Please note that there is no need to breakdown any of the above by grade.

** Please note that a member of staff reported under one category (e.g. (i)) should not also be reported under a further category).
*** Please note that for these purposes doctoral students do not count as 'salaried academic staff' (even where they receive a grant or bursary) but they may fall within (c) above.

3. Support/Administration - School level (2015/16 and separately, 2016/17)
(a) With respect to support staff/professional services, I would be grateful if you could provide school level staff figures expressed as a headcount (reported by each school).
(b) With respect to support staff/professional services, I would be grateful if you could provide school level staff figures expressed as FTE (reported by each school).
(b) Where administrative staff are unattached to a specific school, but are employed to work within Central University Services, please report the number of staff as FTE, reported by reference to each section/unit/department.

* Please note that there is no need to breakdown any of the above by grade.

4. Overall staff numbers employed at the University (2015/16 and separately, 2016/17)
Please highlight the overall number of staff, by headcount - and separately by FTE.

5. If the total headcounts as detailed under (4) above differ from those sought in Qs 2-3, I would be grateful if you could highlight the categories of staff that have been missed from this query and report them accordingly.

I forward to your response.

Yours faithfully,

Nicky Michaels

Dear Nicky

I acknowledge receipt of your email received by this office on 26^th
November 2018 in which you requested information regarding staff and
student numbers.

Your request will now be dealt with under the Freedom of Information Act
2000 and has been allocated reference FOI18-404 which should be quoted in
all correspondence. We will respond to your request within 20 working days
starting the next working day after receipt, therefore you can expect to
receive a response no later than 27^th December 2018.

Where we consider that we will not be able to meet this deadline or if
further time is required to consider the public interest test we will
contact you as soon as possible and give you a revised date for response.

In some circumstances a fee may be payable and, if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

Yours sincerely

Ian Johnson Ian Johnson
Assurance Officer Swyddog Sicrwydd
Strategic Planning & Governance Adran Cynllunio Strategol a
Cardiff University Llywodraethu
2nd Floor, Friary House
Greyfriars Road Prifysgol Caerdydd
CF10 3AE
LLawr 2, Friary House

Heol y Brodyr Llwydion
CF10 3AE
Tel: 029 208 79633 Ffon: 029 208 79633
E-mail: [1][email address] E-bost:
[2][email address]

The University welcomes
correspondence in Welsh or English. Mae'r Brifysgol yn croesawu
gohebiaeth yn Gymraeg neu'n
Saesneg.

Dear Cardiff University,

I write to make a request for information under the Freedom of Information
Act 2000. In your FOI response to another member of the public -
([3]https://www.whatdotheyknow.com/request/s...)
- you provided an overarching document which detailed student and staff
numbers by school/cost centre. In respect of staff, in addition to
providing totals for each of your colleges, you also sub-categorised these
by grade, and by broad role type (i.e. academic staff, professional
services/administrative support staff). Last year I sought further
information from you that would add valuable detail to that document in
relation to figures for the academic year 2017/18, for which I was most
grateful. You provided a response which placed these figures into a word
document table:
[4]https://www.whatdotheyknow.com/request/s....
The current FOI builds upon these.

INFORMATION SOUGHT

Using a very similar format, I seek figures relating to staff and student
numbers in relation to the 2015/16 and 2016/17 academic years. Please do
not merge the figures for 2015/16 and 2016/17. I would be grateful if
information for each academic year could be reported separately (in
separate word tables) so that information pertaining to each academic year
can be evaluated separately.

1. Student Numbers - School level (2015/16 and separately, 2016/17)

(a) the total number of UG part-time students registered within each
school (please breakdown by school);

(b) the total number of UG full-time students registered within each
school (please breakdown by school);

(d) the total number of PGT full-time students registered within each
school (please breakdown by school);

(e) the total number of PGR part-time students registered within each
school (please breakdown by school);

(f) the total number of PGR full-time students registered within each
school (please breakdown by school).

2. Numbers of Academic staff - School level (2015/16 and separately,
2016/17)

(a) the total number of salaried academic staff within each school by
head-count;

(b) the total number of salaried academic staff within each school by FTE
(Full time equivalent) rather than head-count; these should then be
separately broken down and sub-categorised by:

(i) the number of salaried academic FTE staff on research only contracts
(whether through research funding buy outs or otherwise; please note that
in practice while some falling under this category may choose to provide
teaching for career development or other purposes, they remain
principally, research only; post-doctoral researchers also fall under this
category);

(ii) the number of salaried academic FTE staff employed on teaching and
research contracts;

(iii) the number of salaried academic FTE staff employed on teaching and
scholarship contracts;

(c) the number of part-time academic staff delivering teaching on
short-term contracts (e.g. part-time teachers, including doctoral
students).

*Please note that there is no need to breakdown any of the above by grade.

** Please note that a member of staff reported under one category (e.g.
(i)) should not also be reported under a further category).

*** Please note that for these purposes doctoral students do not count as
'salaried academic staff' (even where they receive a grant or bursary) but
they may fall within (c) above.

3. Support/Administration - School level (2015/16 and separately, 2016/17)

(a) With respect to support staff/professional services, I would be
grateful if you could provide school level staff figures expressed as a
headcount (reported by each school).

(b) With respect to support staff/professional services, I would be
grateful if you could provide school level staff figures expressed as FTE
(reported by each school).

(b) Where administrative staff are unattached to a specific school, but
are employed to work within Central University Services, please report the
number of staff as FTE, reported by reference to each
section/unit/department.

* Please note that there is no need to breakdown any of the above by
grade.

4. Overall staff numbers employed at the University (2015/16 and
separately, 2016/17) Please highlight the overall number of staff, by
headcount - and separately by FTE.

5. If the total headcounts as detailed under (4) above differ from those
sought in Qs 2-3, I would be grateful if you could highlight the
categories of staff that have been missed from this query and report them
accordingly.

I forward to your response.

Yours faithfully,

Nicky Michaels

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Thanks for acknowledging this request Ian.
Just as a point of clarification in respect of question 2(c) "the number of part-time academic staff delivering teaching on short-term contracts (e.g. part-time teachers, including doctoral students)".

It is possibly unhelpful of me to refer to these staff as 'part-time academic staff' as this would appear to confuse two categories. Instead if you could highlight under this category those who would fall under the term 'casual' staff - e.g. employed on hourly paid contracts for teaching.

If there are any questions you wish to raise about this, I am very happy to address them. Thanks so much for all your help in advance - so greatly appreciated.

Yours sincerely,

Nicky Michaels

Dear Nicky

I have been asked to colleagues collating the information for your request
to clarify question 3:

3. Support/Administration - School level (2015/16 and separately, 2016/17)

(a) With respect to support staff/professional services, I would be
grateful if you could provide school level staff figures expressed as a
headcount (reported by each school).

(b) With respect to support staff/professional services, I would be
grateful if you could provide school level staff figures expressed as FTE
(reported by each school).

(b) Where administrative staff are unattached to a specific school, but
are employed to work within Central University Services, please report
the number of staff as FTE, reported by reference to each
section/unit/department.

Can you confirm you looking for total numbers non-academic staff members
a) at school level and b) employed centrally?

Regards

Ian

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Dear Ian,
Yes - that is correct.
Thank you so much.
Yours sincerely,

Nicky Michaels

Dear Ian,
I also note that you may have difficulties addressing part (c) under question 2 :-
(c) the number of part-time academic staff delivering teaching on short-term contracts (e.g. part-time teachers, including doctoral students).
I would be happy if you could report c as part-time academic staff delivering teaching on short-term contracts - as part-time teachers, separately from doctoral students. If doctoral students, who I understand are not employed on 'contracts' as such, but instead provide teaching under 'agreements' with the University could be reported separately, that would be super.
Yours sincerely,

Nicky Michaels

Dear Nicky

Further to our email of 28^th November 2018, we will unfortunately not be
able to issue a response to your request by our intended deadline of 28^th
December 2018..

It is anticipated that a further 10 working days will be needed to
finalise our response. Accordingly, you can expect a response by 11^th
January 2019.

Please accept our apologies for any inconvenience caused.

Yours sincerely

Heol y Brodyr Llwydion
CF10 3AE
Tel: 029 208 79633 Ffon: 029 208 79633
E-mail: [1][email address] E-bost: [2][email address]

The University welcomes Mae'r Brifysgol yn croesawu
correspondence in Welsh or English. gohebiaeth yn Gymraeg neu'n
Saesneg.

References

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2. mailto:[email address]

FOI18 404 Staff abd Student Numbers Student Data.xlsx

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FOI18 404 Staff and Student Numbers Staff Data.xlsx

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Dear Nicky

I am writing in response to your Freedom of Information request dated
26^th November 2018 in which you requested information regarding staff and
student numbers

For ease of reference, I have reproduced your questions below and set out
our corresponding responses).

1. Student Numbers - School level (2015/16 and separately, 2016/17)

(a) the total number of UG part-time students registered within each
school (please breakdown by school);

(b) the total number of UG full-time students registered within each
school (please breakdown by school);

(d) the total number of PGT full-time students registered within each
school (please breakdown by school);

(e) the total number of PGR part-time students registered within each
school (please breakdown by school);

(f) the total number of PGR full-time students registered within each
school (please breakdown by school).

Please see attached spreadsheet “FOI18_404 Staff and Student Numbers Staff
Data”.