Student and staff data: use of data analytics and machine learning

The request was partially successful.

Dear Aston University,

I am making a request under the Freedom of Information Act 2000 (FOIA).

Please can you provide information pertaining to any data analytics software used by the university using personal data about your students and staff, since 2012.

1a). Whether you are using any data analytics software at all:
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use

2a). Any predictive analytics software such as used in but not only, Blackboard, Xray and JISC supported Civitas.
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?

3. If the answer to Q1a or Q2a is yes, please provide a copy of any contract terms on using the data by the provider company including
a) the data items feedling analytics, any profiling, and/or used in prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider using the data provided via your organisation.

4. Whether the University is using its own student or staff population data for machine learning for purposes not included in 1-3 above? (ie but not only, within the university computing department for any project or with another third-party)

5. From which time periods were the student or staff data collected which are processed in any of the above (ie not only, retrospective student data from the last ten years / only current intake which began in autumn term 2018)?

6. How many people/user accounts have access to the whole population student data in any of the above in this calendar year?

Thank you for your consideration.
Sincerely,

Jen Persson

Adkins, Ben, Aston University

Dear Ms Persson,

Thank you for your email. Your request will be dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days of receipt. We will endeavour to provide the information as early as possible.

If you have any queries about this request please do not hesitate to contact us, quoting the reference number above.

Kind regards,

Ben

Ben Adkins
Paralegal
Legal Services

In need of a template agreement? 
Visit the Legal Services updated intranet pages at http://www.aston.ac.uk/staff/legal-servi....

Aston Triangle
Birmingham B4 7ET

0121 204 5277
[email address]

www.aston.ac.uk
The contents of this email and any attachments may be privileged and are confidential.  It may not be disclosed to or used by anyone other than the addressee, nor copied in any way.  If received in error, please notify the sender and then delete it from your system.

show quoted sections

Adkins, Ben, Aston University

Dear Ms Persson,

Our reference: FOI/1819/069

Thank you for your email of 28 November. Your request will be dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days of receipt. We will endeavour to provide the information as early as possible.

If you have any queries about this request please do not hesitate to contact us, quoting the reference number above.

Kind regards,

Ben

Ben Adkins
Paralegal
Legal Services

In need of a template agreement? 
Visit the Legal Services updated intranet pages at http://www.aston.ac.uk/staff/legal-servi....

Aston Triangle
Birmingham B4 7ET

0121 204 5277
[email address]

www.aston.ac.uk
The contents of this email and any attachments may be privileged and are confidential.  It may not be disclosed to or used by anyone other than the addressee, nor copied in any way.  If received in error, please notify the sender and then delete it from your system.

show quoted sections

Adkins, Ben, Aston University

1 Attachment

Dear Ms Persson,

Further to your recent request, please find attached our response.

Thank you.

Best regards,

Ben

Ben Adkins
Paralegal
Legal Services

In need of a template agreement?
Visit the Legal Services updated intranet pages at http://www.aston.ac.uk/staff/legal-servi....

[cid:image001.png@01D2CA6D.7144DC70]

Aston Triangle
Birmingham B4 7ET

0121 204 5277
[email address]<mailto:[email address]>

www.aston.ac.uk<http://www.aston.ac.uk/>
The contents of this email and any attachments may be privileged and are confidential. It may not be disclosed to or used by anyone other than the addressee, nor copied in any way. If received in error, please notify the sender and then delete it from your system.

Dear Mr Adkins,

please can you provide the attachemnet referenced in your response, as it appears to be missing.
Many thanks,

Sincerely,

Jen Persson

Adkins, Ben, Aston University

Dear Jen,

Apologies I missed your email and call. I am in meetings today so will send this across as soon as I come out of them.

Thank you.

Best regards,

Ben

Ben Adkins
Counsel
Office of the General Counsel

Legal Services changed its name on 1 February 2019

Aston Triangle
Birmingham B4 7ET

T:  0121 204 5277
E:  [email address]

www.aston.ac.uk

The contents of this email and any attachments may be privileged and are confidential.  It may not be disclosed to or used by anyone other than the addressee, nor copied in any way.  If received in error, please notify the sender and then delete it from your system.  Aston University does not accept service by email.

show quoted sections

Mineyko, Alice, Aston University

1 Attachment

Dear Jen

 

Further to my colleague’s email of 13 February, unfortunately we were
unable to reply as promised due to staff illness.  Please bear with us and
we will resend our response as soon as possible.

 

Thank you for your patience.

 

Kind regards,

 

Alice Mineyko

 

Alice Mineyko
Counsel

Office of the General Counsel

 

Legal Services changed its name on 1 February 2019.

 

[1]cid:image001.png@01D4BA19.C73D7770

 

Aston Triangle

Birmingham B4 7ET

 

T:  0121 204 4055

E:  [2][email address]

 

[3]www.aston.ac.uk

The contents of this email and any attachments may be privileged and are
confidential.  It may not be disclosed to or used by anyone other than the
addressee, nor copied in any way.  If received in error, please notify the
sender and then delete it from your system.

 

References

Visible links
2. mailto:[email address]
3. http://www.aston.ac.uk/

FOI Requests, Aston University

2 Attachments

Dear Jen

 

Further to your recent email and telephone call, I now attach our response
to your FOI request, with apologies for not having attached this
previously.  If we can be of any further assistance, please let us know.

 

Kind regards.

 

Yours sincerely,

 

Alice Mineyko

 

Alice Mineyko
Counsel

Office of the General Counsel

 

Legal Services changed its name on 1 February 2019.

 

[1]cid:image001.png@01D4BA19.C73D7770

 

Aston Triangle

Birmingham B4 7ET

 

T:  0121 204 4055

E:  [2][email address]

 

[3]www.aston.ac.uk

The contents of this email and any attachments may be privileged and are
confidential.  It may not be disclosed to or used by anyone other than the
addressee, nor copied in any way.  If received in error, please notify the
sender and then delete it from your system.

 

References

Visible links
2. mailto:[email address]
3. http://www.aston.ac.uk/