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Student accommodation in light of Covid-19

Jasmine Bowling made this Freedom of Information request to De Montfort University

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Jasmine Bowling

Dear De Montfort University,

In light of the Covid-19 outbreak I would like to ask about how safe you're making your
accommodation for students. Specifically:

1) What are you doing to make the accommodation safe for students in 2020/21?
2) What occupancy rates are you going to have in shared accommodation for September 2020?
3) How are you going to maintain social distancing in shared accommodation?
4) What data or research has led to your decisions?
5) How are you helping students who may not have accommodation to find other places to stay in the city for September 2020?

Yours faithfully,
Jasmine Bowling

Freedom Of Information, De Montfort University

Dear Jasmine Bowling

 

During the unprecedented challenges of the coronavirus (COVID-19)
pandemic, while De Montfort University will make every effort to comply
with the timescales of the Freedom of Information Act 2000, the General
Data Protection Regulation, and the Data Protection Act 2018, it may be
necessary to temporarily divert resources to support the welfare and
safety of staff and students, and away from the University’s compliance
and information rights work, and this may impact our response times.

 

We apologise for any impact this may have, but this is a challenge many
organisations will face at the moment and one the Information
Commissioner’s Office have recognised.  The Information Commissioner’s
Office have advised:

 

We can’t extend statutory timescales, but we will tell people through our
own communications channels that they may experience understandable delays
when making information rights requests during the pandemic.

 

The Information Commissioner’s Office have provided additional information
[1]here

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for your email request below.

 

Your request is being considered and if the information is held you will
receive the information requested within the statutory timescale of 20
working days as defined by the Freedom of Information Act 2000, subject to
the information not being exempt.

 

If the time taken to meet your request is likely to exceed 18 hours, we
will contact you and ask you amend your request to bring it below this
time limit. We will assist you with suggestions of how this might be
achieved.

 

I may also contact you if the request needs to be clarified; this is to
ensure that we provide you with the information you require.

 

Please note that some information you have requested may not be provided
to you; this will only be information that can be withheld by law.  In
most cases the reasons will be explained to you along with your copy of
any information that can be released to you.

 

In order to ensure a prompt response to any communication, please ensure
that any further emails are copied to [2][De Montfort University request email].

 

Yours sincerely,

 

 

Michael Davies

 

Information Governance Officer

Governance and Legal

 

DE MONTFORT UNIVERSITY

Trinity House

The Gateway

Leicester

LE1 9BH

T: +44 (0)116 250 6513

E: [3][email address]

W: dmu.ac.uk

 

Responsible for: Freedom of Information, Data Protection Act compliance
and Records Management

 

 

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Freedom Of Information, De Montfort University

Dear Jasmine Bowling

 

FREEDOM OF INFORMATION ACT 2000-INFORMATION REQUEST

 

During the unprecedented challenges of the coronavirus (COVID-19)
pandemic, while De Montfort University is making every effort to comply
with the timescales of the Freedom of Information Act 2000, the General
Data Protection Regulation, and the Data Protection Act 2018, it has been
necessary to temporarily divert resources to support the welfare and
safety of staff and students, and away from the University’s compliance
and information rights work, and this has impacted our response times.

 

We apologise for any impact this may have, but this is a challenge many
organisations will face at the moment and one the Information
Commissioner’s Office have recognised.  The Information Commissioner’s
Office have advised:

 

We can’t extend statutory timescales, but we will tell people through our
own communications channels that they may experience understandable delays
when making information rights requests during the pandemic.

 

The Information Commissioner’s Office have provided additional information
[1]here

 

Your request for information has been considered under the requirements of
the Freedom of Information Act and our response is as follows:

 

In light of the Covid-19 outbreak I would like to ask about how safe
you're making your accommodation for students. Specifically:

 

1) What are you doing to make the accommodation safe for students in
2020/21?

2) What occupancy rates are you going to have in shared accommodation for
September 2020?

3) How are you going to maintain social distancing in shared
accommodation?

4) What data or research has led to your decisions?

5) How are you helping students who may not have accommodation to find
other places to stay in the city for September 2020?

 

Response:

 

The University continues to provide its accommodation service in
accordance with government guidance.

The University has a variety of owned and nominated rooms available for
the 2020-2021 academic year.  The Accommodation Service will remain open
during normal office hours to assist students in making their room choice.

Further details of advice & guidance provided, can be found in the
relevant sections of the website [2]here

 

In addition, the University has identified that in light of the rapidly
changing official advice and guidance in relation to COVID-19, to provide
further more detailed information at a specific point in time is exempted
under section 38(1)(b) as the release of out of date information relating
to activities and responses that are being regularly reviewed and updated
could mislead, and may endanger the safety of staff, students, potential
students and visitors.  The University does not believe that it is in the
public interest to disclose this information due to the potential for
injury and damage in terms of the risk to the welfare of its staff,
students, potential students and visitors.   The University believes that
the information is therefore exempt, and that this exemption far outweighs
the public interest in disclosing this information. 

 

If you have any queries please get in touch with me to discuss them.  You
might like to know that the University’s website [3]www.dmu.ac.uk contains
a section on the Freedom of Information Act that lists other publications
readily available from the University under its Publication Scheme.

 

Yours sincerely,

 

Michael

 

Michael Davies

 

Information Governance Officer

Governance and Legal

 

DE MONTFORT UNIVERSITY

Trinity House

The Gateway

Leicester

LE1 9BH

T: +44 (0)116 250 6513

E: [4][email address]

W: dmu.ac.uk

 

Responsible for: Freedom of Information, Data Protection Act compliance
and Records Management

 

You have the right to complain to the University about this decision.  If
you wish to do this please write to:

 

Regulations and Complaints Manager

Corporate Services

0.13 Trinity House

Leicester

Telephone (0116) 257 7694

 

If you are subsequently not satisfied with the University’s response to
your complaint you have a right of appeal to the independent Information
Commissioner.

 

The Information Commissioner’s Offices are currently closed, and therefore
unable to receive correspondence via post.  Please contact the Information
Commissioner’s Office through their [5]contact page

 

Most of the information we provide in response to Freedom of Information
Act 2000 request will be subject to copyright protection. In most cases
the copyright will be owned by De Montfort University. The copyright in
other information may be owned by another person or organization as
indicated in the information itself.

 

You are free to use any information supplied for your own use, including
for non-commercial research purposes. The information may also be used for
the purposes of news reporting. However, any other type of re-use, for
example, publishing the information or issuing copies to the public will
require the permission of the copyright holder.

 

For information where the copyright is owned by the De Montfort
University, details of the conditions of re-use can be found on our
website at [6]www.dmu.ac.uk.

 

For information where the copyright is owned by another person or
organization, you must apply to the copyright holder to obtain their
permission.

 

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We don't know whether the most recent response to this request contains information or not – if you are Jasmine Bowling please sign in and let everyone know.