Dear The Princess Alexandra Hospital NHS Trust,

Please can you provide the below information in relation to your structure and how you work from an Information Rights/Governance and Data Protection Point of view:

• Information Governance and Data Protection:
1. How many FTE positions do you have that are responsible for:
1a. Investigating data protection incidents
1b. Liaising with the ICO
1c. Conducting IG audits
1e. Ensuring the trust is compliant with IG training
1f. Ensuring the IG toolkit is completed
2. What band are they?
3. Which department in your Trust do they sit under?

In addition, I would also like the below answered:

• FOI:
1. How many full time equivalent (FTE) positions do you have working on FOI requests?
2. What band are they?
3. Are they responsible for any people management?
4. Which department do they sit under in your Trust?

• Subject Access Request:
1. How many FTE positions do you have working on Subject Access requests?
2. What band are they?
3. Are they responsible for any people management?
4. Which department do they sit under in your Trust?

• Archiving:
1. How many FTE positions do you have that are responsible for your current or historic archiving?
2. What band are they?
3. Which department in your Trust is responsible for your archiving contract?

If you do not have time to answer all questions in one go, please can you ensure that the Information Governance/Data Protection ones are answered as a priority.

Yours faithfully,

Sarah Watt

FOI (THE PRINCESS ALEXANDRA HOSPITAL NHS TRUST),

Dear Ms Watt,

 

Thank you for your email received 06/08/20. Under the Freedom of
Information Act 2000 we are required to provide a response within 20
working days following the first working day of receipt.

 

Please note: Your request for information may be delayed due to urgent
operational responses to dealing with Public Health priorities. We
apologise for any inconvenience this may cause, we do remain committed to
responding to your request and will respond as soon as we are able. Should
our response to your request breach the statutory timeframe and you remain
unhappy with our response you have the right to complain to the
Information Commissioners Office and you can contact them at:

 

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Tel: 0303 123 1113

Website: www.ico.gov.uk

 

There is no charge for making an appeal.

 

Please find the link to the ICO’s COVID-19 response

 

https://ico.org.uk/about-the-ico/news-an...

 

You can expect to receive a response on 04/09/20 however your request will
be processed as soon as possible. We will advise you if we do not hold the
information or if it falls within one of the exemptions laid down in the
act.

 

Your request has been given the reference number FOI 20-298. Please use
this in all future correspondence regarding this request.

 

We will contact you if we require any further clarification.

 

Kind regards

 

FOI team

The Princess Alexandra Hospital NHS Trust

 

 

 

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FOI (THE PRINCESS ALEXANDRA HOSPITAL NHS TRUST),

Dear Ms Watt,

 

I am writing to confirm that the Princess Alexandra Hospital NHS Trust has
now completed its search for the information which you requested on
05/08/20 and can respond as follows:

 

• Information Governance and Data Protection:

1. How many FTE positions do you have that are responsible for:

1a. Investigating data protection incidents (3 WTE but only if referring
to IG team – numerous other staff within the Trust would help investigate
data protection incidents and couldn’t put a number on this so the
question may require clarity)

1b. Liaising with the ICO (3 WTE again if counting the IG team only –
anyone can liaise with the ICO if they wish)

1c. Conducting IG audits (3 WTE – the IG team)

1e. Ensuring the trust is compliant with IG training (IG team of 3 WTE
would record compliance but individuals/managers have a duty to ensure
staff are compliant with their IG training)

1f. Ensuring the IG toolkit is completed (3 WTE again the IG team who have
a responsibility to ensure submissions/publications are made. Numerous
other staff have responsibility to provide the evidence within to the IG
team)

2. What band are they? If only counting the IG would be 1 x 8a, and 2 x 6.

3. Which department in your Trust do they sit under? (IG sit within IM&T)

 

 

• FOI:

1. How many full time equivalent (FTE) positions do you have working on
FOI requests? 0.8WTE

2. What band are they?  2

3. Are they responsible for any people management? No

4. Which department do they sit under in your Trust?  Corporate Governance
Team

 

 

• Subject Access Request:

1. How many FTE positions do you have working on Subject Access requests?
2

2. What band are they? 3

3. Are they responsible for any people management? no

4. Which department do they sit under in your Trust? Health Records

 

• Archiving: archiving of our historical paper medical records is part of
our Business As Usual (BAU) and is currently under the Health Records
Department it is not identified to selected roles

1. How many FTE positions do you have that are responsible for your
current or historic archiving?

2. What band are they?

3. Which department in your Trust is responsible for your archiving
contract?

 

If you have any queries about this response please do not hesitate to
contact us. Please remember to quote the reference number above in any
future communications.

 

If you are not happy with the service you have received in relation to
your request and would like to make a complaint or request a review of our
decision you should write to: The Chief Executive, The Princess Alexandra
Hospital NHS Trust, Hamstel Road, Harlow, Essex, CM20 1QX.

 

If you are not content with the outcome of your complaint you may request
a decision from the Information Commissioner. Generally, the ICO cannot
make a decision unless you have exhausted the complaints procedure
provided by the Princess Alexandra Hospital NHS Trust.

 

You can contact the ICO at: The Information Commissioners Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, Sk9 5AF.

 

Kind regards

 

FOI Team

The Princess Alexandra Hospital NHS Trust

 

 

 

 

 

 

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