Dear Hertfordshire Community NHS Trust,

Please can you provide the below information in relation to your structure and how you work from an Information Rights/Governance and Data Protection Point of view:

• Information Governance and Data Protection:
1. How many FTE positions do you have that are responsible for:
1a. Investigating data protection incidents
1b. Liaising with the ICO
1c. Conducting IG audits
1e. Ensuring the trust is compliant with IG training
1f. Ensuring the IG toolkit is completed
2. What band are they?
3. Which department in your Trust do they sit under?

In addition, I would also like the below answered:

• FOI:
1. How many full time equivalent (FTE) positions do you have working on FOI requests?
2. What band are they?
3. Are they responsible for any people management?
4. Which department do they sit under in your Trust?

• Subject Access Request:
1. How many FTE positions do you have working on Subject Access requests?
2. What band are they?
3. Are they responsible for any people management?
4. Which department do they sit under in your Trust?

• Archiving:
1. How many FTE positions do you have that are responsible for your current or historic archiving?
2. What band are they?
3. Which department in your Trust is responsible for your archiving contract?

If you do not have time to answer all questions in one go, please can you ensure that the Information Governance/Data Protection ones are answered as a priority.

Yours faithfully,

Sarah Watt

FOI (HERTFORDSHIRE COMMUNITY NHS TRUST), Hertfordshire Community NHS Trust

Dear Sarah,

Thank you for your Freedom of Information enquiry, our reference FOI/2020/1300.

The Trust’s response is as follows:

• Information Governance and Data Protection:
1. How many FTE positions do you have that are responsible for:
1a. Investigating data protection incidents
1b. Liaising with the ICO
1c. Conducting IG audits
1e. Ensuring the trust is compliant with IG training
1f. Ensuring the IG toolkit is completed
2. What band are they?
3. Which department in your Trust do they sit under?

The Trust has 1x (WTE) Head of Information Governance that is responsible for the above. The role is AfC Band 8a and sits within the Corporate Governance department

In addition, I would also like the below answered:

• FOI:
1. How many full time equivalent (FTE) positions do you have working on FOI requests?
2. What band are they?
3. Are they responsible for any people management?
4. Which department do they sit under in your Trust?

The Trust has 1x (WTE) Head of Information Governance that is responsible for the above. The role is AfC Band 8a and sits within the Corporate Governance department. The role manages .64 WTE

• Subject Access Request:
1. How many FTE positions do you have working on Subject Access requests?
2. What band are they?
3. Are they responsible for any people management?
4. Which department do they sit under in your Trust?
The Trust has 1x (WTE) Head of Information Governance that is responsible for the above. The role is AfC Band 8a and sits within the Corporate Governance department. The role manages .64 WTE
The Trust has .64 WTE, AfC Band 3 responsible for the day to day processing of Subject Access Requests who sits within the Integrated Business Services Team.

• Archiving:
1. How many FTE positions do you have that are responsible for your current or historic archiving?
2. What band are they?
3. Which department in your Trust is responsible for your archiving contract?
Archiving and retrieval of archived records is the responsibility of administrative support staff aligned to each area of the Trust.
The bandings vary from AfC Band 2 to AfC Band 4.
Day to day management of archiving and records management sits with the Head of Information Governance. Responsibility for the contract sits with the contracts team.

Please note that the information provided remains the property of Hertfordshire Community NHS Trust and is therefore subject to Intellectual Property and Database Rights. In view of the Re-use of Public Sector Information Regulations, should you wish to re-use this information for commercial reasons, you are advised to obtain permission from us. Agreement to use the information for commercial reasons may incur a fee as the information is issued under licence. If you have any questions about the process, please do not hesitate to contact the Information Governance team in the first instance.
If you require further information please contact the Information Governance team. If you are dissatisfied with this response or wish to appeal, please write to:
The Director of Corporate Governance
Hertfordshire Community NHS Trust
Unit 1A Howard Court
14 Tewin Road
Welwyn Garden City
Hertfordshire
AL7 1BW
If you still remain dissatisfied with our response, you may appeal to the Information Commissioner whose contact details are available together with further information about the Freedom of Information process at www.ico.org.uk
Kind Regards,

Information Governance
Hertfordshire Community NHS Trust
Howard Court | 14 Tewin Road | Welwyn Garden City | AL7 1BW

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