Good Morning John

Thanks for getting in touch. Please be aware I have forwarded your email to our business manager for a response. I expect you shall hear from my colleague shortly, but if you have any issues please don’t hesitate to let me know.

Best Wishes,
Jenna

Jenna Harper | Receptionist & Administrator |
University of the Highlands and Islands | Orkney College UHI | East Road | Kirkwall | Orkney | KW15 1LX
Tel: +44 (0)1856 569 000
 
 Please consider the environment before printing this email

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Classification: NOT PROTECTIVELY MARKED

Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

Thank you for your information request dated 1 April 2020 and received on 2 April 2020. Our reference is FOI 2020-0321. This is being dealt with under the Freedom of Information (Scotland) Act 2002.

We are considering your request. We may be in touch soon to ask for further clarification or to offer advice and assistance if we are not able to fulfil your request in its present form.

The legislation allows us up to 20 working days from the date that we receive a valid request, including any clarification we need to make a final response. We will be in touch within 20 working days of receipt of your initial request to provide our response or to seek clarification where necessary. We hope to give you the information you are looking for at an earlier date if possible.

The Council is under significant pressure to deliver only essential services whilst the current social isolation measures are in place within the UK. Whilst we have a legal obligation to respond to FOIs, EIRs and SARs, we are unlikely to be able to respond at present within the normal timescales and there will inevitably be some delays. We apologise for any inconvenience, although we are sure that you will fully understand the situation.

Regards

Katy Russell-Duff
Administrative Officer
Corporate Services
Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY
Telephone 01856 873535 Extension 2210

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Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

I refer to your email dated 1 April 2020 and received on 2 April 2020, our reference is FOI 2020-0321.

I am pleased to give the information you requested and hope that it meets your requirements.

1. Please advise over the period (1 April 2017 to 12 March 2020), the number of staff who listed stress as one of the reasons for sickness. For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 April 2017 to 31 March 2018, 1 April 2018 to 31 March 2019 and 1 April 2019 to 12 March 2020).
See attached spreadsheet

2. Of these staff identified above, how many were subsequently discovered to be related to work? For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 April 2017 to 31 March 2018, 1 April 2018 to 31 March 2019 and 1 April 2019 to 12 March 2020).
See attached spreadsheet

3. How many days were lost as a result of any kind of stress? For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 April 2017 to 31 March 2018, 1 April 2018 to 31 March 2019 and 1 April 2019 to 12 March 2020).
See attached spreadsheet

4. How many days were lost as a result of workplace stress? For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 April 2017 to 31 March 2018, 1 April 2018 to 31 March 2019 and 1 April 2019 to 12 March 2020).
See attached spreadsheet

5. How many individual stress risk assessments have been carried out by the College? For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 April 2017 to 31 March 2018, 1 April 2018 to 31 March 2019 and 1 April 2019 to 12 March 2020).
1 April 2017 to 31 March 2018 *
1 April 2018 to 31 March 2019 *
1 April 2019 to 12 March 2020 *

6. How many occupational group risk assessments have been carried out by the College? For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 April 2017 to 31 March 2018, 1 April 2018 to 31 March 2019 and 1 April 2019 to 12 March 2020).
None

7. Do you have a specific stress Policy and/or procedure? If so, please attach.
See attached document

8. Do you have a specific stress workgroup? If so, please attach minutes/action points for last year.
No

* As some of these figures are low, disclosure of this information would be unfair for the purpose of the first data protection principle and is exempt in terms of s.38(1)(b) read in conjunction with s.38(2A)(a) of the Freedom of Information (Scotland) Act 2002. As such we have removed some of the answers to the questions asked. We hope you understand our position.

Under FOISA, if you are dissatisfied with our response, you may ask the Council to review its handling of your request. If you wish to do this, you should make your request for review with 40 working days of receiving this email. Please make your request for review to Head of Legal Services, Council Offices, School Place, Kirkwall, Orkney, KW15 1NY or email to [UHI Orkney request email]. Your request must be in permanent form (letter, email, audio tape etc) and should state:

That you are asking for a review of this decision, and
Why you are unhappy with the response you have received.

We will issue a full response to your request for review within 60 working days of our receiving it.

Where the outcome of the review fails to resolve the matter to your complete satisfaction, you then have the right to apply to the Scottish Information Commissioner for a decision. You have six months in which to do so following receipt of our review outcome – see www.itspublicknowledge.info/Appeal.

Regards

George Vickers
Information Governance Officer
Corporate Services
Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY
www.orkney.gov.uk

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