Street Lighting LED Replacement.

Ian Bolton made this Freedom of Information request to Bolton Metropolitan Borough Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was partially successful.

Dear Bolton Metropolitan Borough Council,

Over the last 5 years the council has carried out a bulk LED replacement of its existing lighting stock.

1. Initially columns were retrofitted with various lanterns from the Holophane FACTOR and FACTOR small ranges equipped mainly with the Mayflour CMS control System. This has included lamps on Waters Meeting Road, Britannia Way and Hospital Road. Latterly

Between January 2020 and May 2020 the council revisited these streets and bulk replaced the newly fitted "Factor" Lanterns with Lanterns from the Holophane V-Max Range.

Columns refitted include (but not limited to)

1 Hospital Road
3 Britannia Way
24 Waters Meeting Road
47 Waters Meeting Road

1a - Why was this work carried out?
1b - What has happened to the removed lanterns? If reused where?
1c - Cost of the refittment work.

2. St Peters Way A666 remains largely lit by high wattage SON lanterns with only a short section from Kearsley to Farnworth retrofitted with VMAX LED.

2a. Are there any plans to retro fit the remaining columns?
2b. The lighting on this stretch of the road appears to be in poor condition with some faults, seemingly simple relamps with lamps having reached the end of their life then having cycled to extinguishment, and dayburners unrepaired for over 10 years despite numerous planned closures for maintenance. What are the relamp / routine maintenance schedules for this road?
2c. Is the council "up to date" with the schedule in 2b.
2d. When was COLUMN 25 installed and what is the expected lifespan for this column type?
2e. Please provide maintenance records for the following columns on st Peters Way over the last 12years (Ref Numbers are from council website)

Lamp ref: 00652
Lamp Ref: 00631 fitted with LED in 2017 dayburned ever since.
Lamp Ref: 00618 Dayburning for at least 8years.
Lamp Ref: 28203 Steel Column Folds Road overbridge.
Lamp Ref:28217 (Both A + B Lanterns Both out for years
Lamp Ref:28216 (Both A + B Lanterns Both out for years
Lamp Ref:28220 (Both A + B Lanterns Both out for years

3. I understand the council operates 2 types of CMS control systems for the lighting stock. The mayflower system that appear largely trouble free and another system which uses small blue antennas on lanterns, possibly Lucy Zodion Vizion system. This Blue antenna system seems much more troublesome, particularly with respect to dayburning. I understand that the system is able to feed back how many current faults there are.
Please provide a list of current faults, Column number and location and fault type.

Yours faithfully,

Ian Bolton

Freedom Of Info, Bolton Metropolitan Borough Council

1 Attachment

Important:- During this pandemic you may experience understandable delays
when making information requests. Please bear with us during this period.

Dear Ian Bolton

We acknowledge with thanks your request for information held by Bolton
Council received at this office on 29 June 2020.

This request will be considered under the Freedom of Information Act 2000
and may take up to 20 working days to be processed (although we will
endeavour to provide the information as quickly as possible).

Please be advised that if an exemption applies to the information that you
have requested, the statutory period may be exceeded in accordance with
the provisions of the act.

Please retain the reference number RFI 005957 for any future enquiries
regarding this matter.

Many thanks

The Information Governance Team

1^st Floor, Town Hall, Bolton, BL1 1RU

 

 

 

>>Corporate Logo<<
This e-mail and any attached files are confidential and may also be
legally privileged. They are intended solely for the intended addressee.
If you are not the addressee please e-mail it back to the sender and then
immediately, permanently delete it. Do not read, print, re-transmit, store
or act in reliance on it. This e-mail may be monitored by Bolton Council
in accordance with current regulations.

This footnote also confirms that this e-mail message has been swept for
the presence of computer viruses currently known to Bolton Council.
However, the recipient is responsible for virus-checking before opening
this message and any attachment.

Unless expressly stated to the contrary, any views expressed in this
message are those of the individual sender and may not necessarily reflect
the views of Bolton Council.

http://www.bolton.gov.uk/

Freedom Of Info, Bolton Metropolitan Borough Council

1 Attachment

Dear Ian Bolton

 

Request for Information under the Freedom of Information Act 2000

I am writing further to your request for information, received at this
office on 29 ^ June 2020, to advise you that the information you requested
is being withheld under the Freedom of Information Act 2000 (“the Act”).
Under the Act, Bolton Council has a duty to supply any information it
holds on request, unless there is an exemption.

 

You requested

 

Over the last 5 years the council has carried out a bulk LED replacement
of its existing lighting stock.

 

1. Initially columns were retrofitted with various lanterns from the
Holophane FACTOR and FACTOR small ranges equipped mainly with the Mayflour
CMS control System. This has included lamps on Waters Meeting Road,
Britannia Way and Hospital Road. Latterly

 

Between January 2020 and May 2020 the council revisited these streets and
bulk replaced the newly fitted "Factor" Lanterns with Lanterns from the
Holophane V-Max Range.

 

Columns refitted include (but not limited to)

 

1 Hospital Road

3 Britannia Way

24 Waters Meeting Road

47 Waters Meeting Road

 

1a - Why was this work carried out?

1b - What has happened to the removed lanterns? If reused where?

1c - Cost of the refittment work.

 

2. St Peters Way A666 remains largely lit by high wattage SON lanterns
with only a short section from Kearsley to Farnworth retrofitted with VMAX
LED.

 

2a. Are there any plans to retro fit the remaining columns?

 

2b. The lighting on this stretch of the road appears to be in poor
condition with some faults, seemingly simple relamps with lamps having
reached the end of their life then having cycled to extinguishment, and
dayburners unrepaired for over 10 years despite numerous planned closures
for maintenance. What are the relamp / routine maintenance schedules for
this road?

 

2c. Is the council "up to date" with the schedule in 2b.

 

2d. When was COLUMN 25 installed and what is the expected lifespan for
this column type?

 

2e. Please provide maintenance records for the following columns on st
Peters Way over the last 12years (Ref Numbers are from council website)

 

Lamp ref: 00652

Lamp Ref: 00631 fitted with LED in 2017 dayburned ever since.

Lamp Ref: 00618  Dayburning for at least 8years.

Lamp Ref: 28203 Steel Column Folds Road overbridge.

Lamp Ref:28217 (Both A + B Lanterns Both out for years Lamp Ref:28216
(Both A + B Lanterns Both out for years Lamp Ref:28220 (Both A + B
Lanterns Both out for years

 

3. I understand the council operates 2 types of CMS control systems for
the lighting stock.  The mayflower system that appear largely trouble free
and another system which uses small blue antennas on lanterns, possibly
Lucy Zodion Vizion system. This Blue antenna system seems much more
troublesome, particularly with respect to dayburning. I understand that
the system is able to feed back how many current faults there are. Please
provide a list of current faults, Column number and location and fault
type.

 

 

Our Response

 

Bolton Council has considered your request and feels that the information
you requested is exempt from disclosure under the Freedom of Information
Act 2000 (“the Act”). Section 17 of the Act provides that when refusing a
request, Bolton Council must provide a notice which (a) states that fact,
(b) specifies the exemption in question, and (c) states (if that would not
otherwise be apparent) why the exemption applies.

 

In this case, we consider that the exemption under section 12(1) of the
Act applies. Section 12(1) of the Act provides that a public authority may
refuse to comply with a request for information where the cost of
compliance is estimated to exceed a set limit known as the appropriate
limit. This limit applies where the cost of providing the information
would exceed £450, which is equivalent to 18 hours work.

 

The 18 hours includes the time taken to:

 

o Determine if we hold the information
o Locate the information
o Retrieve the information

 

The Act does not oblige us to comply with requests that exceed this
amount, but we can supply information up to the statutory limit.  In line
with ICO guidance, as your request would exceed the statutory limit, the
council has not made assumptions as to which information you are most
interested in or provided information under the limit.

 

Unfortunately, the requested data is not held in an easily reportable
format as Bolton Council systems do not hold the information you seek to
such a specific and a granular detail that it can be easily generated in a
report. This is because the requested data isn’t held in one database or
one format and to provide the information requested would entail an
exercise to manually review and interrogate and extract information from
different sources.

 

In accordance with the Act, this email constitutes a refusal notice for
your request.

 

Alternatively if you are able to re-define your request more specifically,
it may be possible to provide the information you require without
exceeding the limit. If you require any advice or assistance in doing
this, please contact me via [1][email address]

 

Should you disagree with our decision, you may appeal to within 40 working
days:

The Borough Solicitor, Bolton Council, Town Hall, Bolton, BL1 1RU

Email: [2][email address]

 

Should you further disagree with the decision following the appeal you may
wish to contact the Information Commissioner:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

[3]www.ico.gov.uk

Tel: 01625 545700, Fax: 01625 524510

 

Yours sincerely

 

Information Governance Officer

Information Governance Team

[4]www.bolton.gov.uk

 

 

>>Corporate Logo<<

 

 

This e-mail and any attached files are confidential and may also be
legally privileged. They are intended solely for the intended addressee.
If you are not the addressee please e-mail it back to the sender and then
immediately, permanently delete it. Do not read, print, re-transmit, store
or act in reliance on it. This e-mail may be monitored by Bolton Council
in accordance with current regulations.

This footnote also confirms that this e-mail message has been swept for
the presence of computer viruses currently known to Bolton Council.
However, the recipient is responsible for virus-checking before opening
this message and any attachment.

Unless expressly stated to the contrary, any views expressed in this
message are those of the individual sender and may not necessarily reflect
the views of Bolton Council.

http://www.bolton.gov.uk/

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://www.ico.gov.uk/
4. http://www.bolton.gov.uk/

Dear Bolton Metropolitan Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Bolton Metropolitan Borough Council's handling of my FOI request 'Street Lighting LED Replacement.'.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/s...

This request has been refused on the grounds that the information requested is not held in an easily retrievable "granular" format and that providing this information would exceed the 18hours limit.

In summery the request is made up of several sub requests or questions enumerated on the initial request. I find it difficult to believe that none of the data is held in an easily retrievable format, the very purpose of some of these systems is to allow data to be easily and quickly pulled from the system both for day to day operations and for legislative requirements. Furthermore, historic requests for similar date from the same authority and others have been filled.

Considering the request on a point by point basis I make the following observations.

1A. I accept that this information my not be directly documented.
1B. I accept that this information my not be directly documented.
1C. I accept that this information my not be directly documented.

2A. This is a simple search, I expect the council lighting engineer plans work months if not years in advance given lamps and columns have a defined life for safety reasons. This could easily be responded to with the plans or with a simple "no current plans" if there are no plans in place.
2B. I again find that it difficult the believe that there is not a document in place detailing routine maintenance schedules for key infrastructure on the key road network, I understand all electrical installations should be tested in accordance with BS7671 periodically at intervals not exceeding 6years.
2C. One would expect a simple yes or no to this question an I again would expect the information to be easily accessible on a computerised asset management system for purposes of audit and compliance verification.
2D. I would expect this information to again be easily accessible from an asset management system. Bolton Council was able to retrieve and disclose similar information in point 4i of this request:- https://www.whatdotheyknow.com/request/s...
2E. As 2D, similar information was disclosed in point 4ii of https://www.whatdotheyknow.com/request/s... and also, point 3 of this request https://www.whatdotheyknow.com/request/b....

3A. Fault lists have been supplied by the council on numerous occasions (just like vehicle fleet lists) and example is here, https://www.whatdotheyknow.com/request/s....
It was widely reported in the press at the time the CMS & LED rollout was announced that the system allows for automatic fault reporting this is referenced on the councils own website https://www.bolton.gov.uk/downloads/file.... In response to question 3c https://www.whatdotheyknow.com/request/s... the council confirms "The system can dim down to any % to 50% at a number of different levels related to time profiles for any one node. We can switch on and off from desk tops as and when needed. ____The system will report dead supplies, day burners and outages as well as burning hours."_____
It would seem obvious that such a system could generate a report for the purposes of filling this request.

It may well be that this request has been considered as a whole with one particular aspect being difficult or time consuming. If this is so, please disregard the aspect that is problematic or bring it to my attention for amendment.

I look forward to your response to this review.

Yours faithfully,

Ian Bolton

Freedom Of Info, Bolton Metropolitan Borough Council

1 Attachment

Dear Ian Bolton

 

Further to your email received at this office on 1^st of August 2020, we
acknowledge with thanks your request for an internal review.

 

The matter will be processed as an internal review and a response will be
provided by the Council’s Monitoring Officer outlining her decision in due
course.

 

Kind regards

 

Information Governance Team

1^st Floor, Town Hall, Bolton, BL1 1RU

Tel: 01204 331031

 

 

>>Corporate Logo<<
This e-mail and any attached files are confidential and may also be
legally privileged. They are intended solely for the intended addressee.
If you are not the addressee please e-mail it back to the sender and then
immediately, permanently delete it. Do not read, print, re-transmit, store
or act in reliance on it. This e-mail may be monitored by Bolton Council
in accordance with current regulations.

This footnote also confirms that this e-mail message has been swept for
the presence of computer viruses currently known to Bolton Council.
However, the recipient is responsible for virus-checking before opening
this message and any attachment.

Unless expressly stated to the contrary, any views expressed in this
message are those of the individual sender and may not necessarily reflect
the views of Bolton Council.

http://www.bolton.gov.uk/

Dear Bolton Metropolitan Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an Updated on the internal review of Bolton Metropolitan Borough Council's handling of my FOI request 'Street Lighting LED Replacement.'.

Internal reviews should be quick. If one takes longer than 20 working days then the authority should write and let you know, and it should never take longer than 40 working days (see this good practice guide). Y

20 working days have now passed. Please update.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/s...

Yours faithfully,

Ian Bolton

Harwood, Angela, Bolton Metropolitan Borough Council

1 Attachment

Dear Mr Bolton

Thank you for your e-mail.

I apologise for the delay in answering your request for an internal review
of the council’s decision.

I am pursuing this matter  and hope to ensure you receive a reply as soon
as possible.

 

I would be grateful if you could bear with us at this time.

 

Yours sincerely

 

 

Angela Harwood 

Lawyer

Room 120

1st Floor

Town Hall

Bolton

BL1 1RU

Tel: 01204 331398

 

 

 

>>Corporate Logo<<
This e-mail and any attached files are confidential and may also be
legally privileged. They are intended solely for the intended addressee.
If you are not the addressee please e-mail it back to the sender and then
immediately, permanently delete it. Do not read, print, re-transmit, store
or act in reliance on it. This e-mail may be monitored by Bolton Council
in accordance with current regulations.

This footnote also confirms that this e-mail message has been swept for
the presence of computer viruses currently known to Bolton Council.
However, the recipient is responsible for virus-checking before opening
this message and any attachment.

Unless expressly stated to the contrary, any views expressed in this
message are those of the individual sender and may not necessarily reflect
the views of Bolton Council.

http://www.bolton.gov.uk/

Harwood, Angela, Bolton Metropolitan Borough Council

2 Attachments

Dear Mr Bolton,

I refer to the above matter and now enclose the council response to your
request for an internal review.

I apologise for the delay in replying to your request.

Yours sincerely

 

Angela Harwood 

Lawyer

Room 120

1st Floor

Town Hall

Bolton

BL1 1RU

Tel: 01204 331398

 

 

 

>>Corporate Logo<<
This e-mail and any attached files are confidential and may also be
legally privileged. They are intended solely for the intended addressee.
If you are not the addressee please e-mail it back to the sender and then
immediately, permanently delete it. Do not read, print, re-transmit, store
or act in reliance on it. This e-mail may be monitored by Bolton Council
in accordance with current regulations.

This footnote also confirms that this e-mail message has been swept for
the presence of computer viruses currently known to Bolton Council.
However, the recipient is responsible for virus-checking before opening
this message and any attachment.

Unless expressly stated to the contrary, any views expressed in this
message are those of the individual sender and may not necessarily reflect
the views of Bolton Council.

http://www.bolton.gov.uk/

Harwood, Angela, Bolton Metropolitan Borough Council

2 Attachments

Dear Mr Bolton,

Please see attached, the information you requested in your Freedom of
Information request to the council.

 

Angela Harwood 

Lawyer

Room 120

1st Floor

Town Hall

Bolton

BL1 1RU

Tel: 01204 331398

 

 

 

This e-mail and any attached files are confidential and may also be
legally privileged. They are intended solely for the intended addressee.
If you are not the addressee please e-mail it back to the sender and then
immediately, permanently delete it. Do not read, print, re-transmit, store
or act in reliance on it. This e-mail may be monitored by Bolton Council
in accordance with current regulations.

This footnote also confirms that this e-mail message has been swept for
the presence of computer viruses currently known to Bolton Council.
However, the recipient is responsible for virus-checking before opening
this message and any attachment.

Unless expressly stated to the contrary, any views expressed in this
message are those of the individual sender and may not necessarily reflect
the views of Bolton Council.

http://www.bolton.gov.uk/