Statistics relating to the audio/visual recording of teaching sessions throughout the University

The request was partially successful.

Dear Cardiff Metropolitan University,

Please can I have information relating to the audio and/or visual recording of lectures throughout the University.

For the purpose of this request, 'lecture' or 'lectures' refers to all regularly planned teaching sessions, however, if there is a disparity between figures (e.g. 100% of lectures recorded, 0% of seminars), please can this be explicitly noted with figures.

In all the following questions, please can the numbers be broken down by department (e.g. Health and Applied Sciences, Business and Law, etc.)?

Please can any figures be expressed as both an absolute number, and a percentage of the total, where appropriate.

1. Which courses have their lectures regularly recorded, ordered from courses with the most lectures recorded, to courses with the least lectures recorded, as a percentage of total lectures?
a. Of the courses which have their lectures recorded, what percentage of lectures are recorded (e.g. if lectures are regularly recorded, but a few are not)?
b. How many courses (as a number and percentage of the total possible) have their lectures regularly recorded vs. those that do not have their lectures recorded?
2. When available, how many students (as a number and percentage of the total possible) access recorded lectures after they are uploaded?
3. How many students (as a number and percentage of the total possible) have objected to lectures being recorded?
a. How many students have plans in place to avoid inclusion in the recordings of lectures that are regularly recorded?
4. How many students (as a number and percentage of the total possible) have expressed positive sentiment, through feedback, towards lectures being recorded?
5. How many students (as a number and percentage of the total possible) have expressed interest, through feedback, that their lectures be recorded?
6. How many teaching rooms in the University (as a number and percentage of the total) are equipped with lecture recording equipment?
a. Furthermore, how many rooms are planned to be equipped with recording facilities in the future?

Yours faithfully,

Jack Fifield

Freedom of Information, Cardiff Metropolitan University

Dear Jack,

Thank you for your request for information (under the Freedom of Information Act 2000). Your request was received on the 29.10.19 and has been given the following reference number: RI1513. Please use this reference number in all future correspondence. Thank you.

We endeavour to respond to your request promptly, however we are permitted, under the Act, to take up to 20 working days – the first day being the first working day after the request is received (this does not include Saturdays, Sundays, Bank Holidays or Public Holidays). If for any reason we are unable to meet this deadline we will keep you fully informed of the reason(s) why.

If you have any queries about this acknowledgement and/or your request, or if at any stage you are unhappy with the way in which your request is being dealt with, please do not hesitate to contact us by e-mail ([email address]), letter (Cardiff Metropolitan University, Llandaff Campus, Western Avenue, Cardiff, CF5 2YB) or telephone (02920 20 5635).

Thank you very much.

Yours sincerely,

Esther Steele
Executive Officer / Swyddog Gweithredol

Tel  / Ffôn: 029 2020 5635
Email / E-bost: [email address]

Mae Met Caerdydd yn croesawu gohebiaeth yn Gymraeg a Saesneg a byddwn yn sicrhau ein bod yn cyfathrebu â chi yn eich dewis iaith boed yn Gymraeg, yn Saesneg neu’n ddwyieithog dim ond i chi roi gwybod i ni pa un sydd well gennych. Ni fydd gohebu yn Gymraeg yn creu unrhyw oedi.

Cardiff Met welcomes correspondence in English and Welsh and we will ensure that we communicate with you in the language of your choice, whether that’s English, Welsh or bilingual as long as you let us know which you prefer. Corresponding in Welsh will not lead to any delay.

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Freedom of Information, Cardiff Metropolitan University

1 Attachment

Dear Jack,

 

Reference Number: RI1513.

 

Thank you for your request for information (under the Freedom of
Information Act 2000).

 

We are pleased to confirm that we hold the information you have requested
and are therefore able to provide answers to your questions.

 

If you have asked for the response to your request to be presented in an
Excel Spreadsheet, PDF or Word Document please find it attached.
Otherwise, please find the answers to your questions below in red text:

 

Cardiff School of Management (CSM)

Although the facility exists to record lectures via Panopto
([1]www.panopto.com), it is not compulsory to record them and the School
does not record the data requested in questions 1-5.

 

Cardiff School of Sport and Health Sciences (CSS&HS)

The information you have requested is not recorded by the School. However,
teaching rooms for Sport and Health Sciences postgraduate courses at the
Cyncoed Campus, are all equipped with recording software.

 

Cardiff School of Education and Social Policy (CSE&SP)

The information you have requested is not recorded by the School.

 

Cardiff School of Technologies (CST)

The information you have requested is not recorded by the School.

 

Cardiff School of Art and Design (CSAD)

Please see the attached spreadsheet.

 

Learning and Teaching Development Unit (LTDU)

In relation to questions 1, 1a, 1b, and 2, the University is not obliged
to provide you with an answer.

 

Section 17 of the FOIA2000 requires Cardiff Metropolitan University, when
refusing to provide such information (because the information is exempt),
to provide the applicant with a notice which:

 

a)    States the fact.

b)    Specifies the exemption in question.

c)    States, unless otherwise apparent, why the exemption applies.

 

In relation to your particular request, the following exemption applies:

 

12 - Exemption where cost of compliance exceeds appropriate limit.

(1) Section 1(1) does not oblige a public authority to comply with a
request for information if the authority estimates that the cost of
complying with the request would exceed the appropriate limit.

(2) Subsection (1) does not exempt the public authority from its
obligation to comply with paragraph (a) of section 1(1) unless the
estimated cost of complying with that paragraph alone would exceed the
appropriate limit.

(3) In subsections (1) and (2) “the appropriate limit” means such amount
as may be prescribed, and different amounts may be prescribed in relation
to different cases.

Because of the way the University’s Panopto system is structured, it is
not possible to provide all of the information requested within questions
1, 1a, 1b, and 2, without a huge time/resource burden. It would require an
individual member of staff to manually examine all of the recordings
(currently the department has almost 7000) and work out from module codes
which School/Programme they are associated with, followed by probing the
data around frequency, student engagement etc. This means the department
is unable to provide accurate information for the first 4 questions.

 

3. How many students (as a number and percentage of the total possible)
have objected to lectures being recorded?
There is no central record of any students objecting to their lectures
being recorded. However, it is conceivable that ad hoc arrangements may
have been made within particular cohorts between students and teaching
staff. Notices are provided in all teaching rooms equipped with Panopto,
informing students of the regulations regarding data protection and their
right not to be recorded.

a. How many students have plans in place to avoid inclusion in the
recordings of lectures that are regularly recorded?
Again, there is no central record of any students initiating plans or
arrangements to avoid inclusion in the recording of lectures - however,
similar to the above, local arrangements may be in place between specific
students and teaching staff.

4. How many students (as a number and percentage of the total possible)
have expressed positive sentiment, through feedback, towards lectures
being recorded?
In the 2018 Panopto Student Survey, the department received the following
response to the below question:
Overall, how satisfied are you with the Panopto ReView recordings you've
viewed?
(47 students responded)
Extremely satisfied  23 (48.94%)
Somewhat satisfied  21 (44.68%)
Somewhat dissatisfied  2 (4.26%)
Extremely dissatisfied  1 (2.13%)

5. How many students (as a number and percentage of the total possible)
have expressed interest, through feedback, that their lectures be
recorded?
In the 2018 Panopto Student Survey, the department received the following
response to the below question:
Would you find it useful if more lectures were recorded on your course?
(44 students responded)
Yes  39 (88.64%)
No  5 (11.36%)

6. How many teaching rooms in the University (as a number and percentage
of the total) are equipped with lecture recording equipment?
As part of the Panopto ReView project roll-out, every pool teaching space
was equipped with Panopto hardware (webcam and microphone) and recording
software. This is currently 90 teaching spaces. Due to occasional changes
in the University’s estate this may not, at all times, equate to exactly
100% provision, but it will be very close. Particular Schools do also have
occasional teaching spaces which are administered and equipped locally by
the Schools themselves, and may therefore not feature Panopto facilities.
However these teaching spaces are very low in number.

a. Furthermore, how many rooms are planned to be equipped with recording
facilities in the future?
The only planned changes to the University’s estate which will create
additional teaching spaces to be equipped with Panopto, are 6 new teaching
spaces which are part of the development of the CST.

If you are unhappy with the way in which your request has been dealt with
or with the outcome of the consideration given to your request, you may
ask for an Internal Review. If you are not content with the outcome of the
Internal Review you have the right to apply directly to the Information
Commissioner for a decision. Our procedure for carrying out Internal
Reviews can be found under the ‘Complaint’ section of [2]this document.

 

If you have any queries about this response or would like any further
information about your request, or the Freedom of Information Act in
general, please do not hesitate to contact us again by e-mail
([3][email address]), letter (Cardiff Metropolitan
University, Llandaff Campus, Western Avenue, Cardiff, CF5 2YB) or
telephone (02920 20 5635).

 

Thank you very much.

 

Yours sincerely,

 

Esther Steele

Executive Officer / Swyddog Gweithredol

 

Mae Met Caerdydd yn croesawu gohebiaeth yn Gymraeg a Saesneg a byddwn yn
sicrhau ein bod yn cyfathrebu â chi yn eich dewis iaith boed yn Gymraeg,
yn Saesneg neu’n ddwyieithog dim ond i chi roi gwybod i ni pa un sydd well
gennych. Ni fydd gohebu yn Gymraeg yn creu unrhyw oedi.

 

Cardiff Met welcomes correspondence in English and Welsh and we will
ensure that we communicate with you in the language of your choice,
whether that’s English, Welsh or bilingual as long as you let us know
which you prefer. Corresponding in Welsh will not lead to any delay.

 

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