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Staffing and costs of conservation and collection care at Hull City Council/ Hull History Centre

Jonathan Smith made this Freedom of Information request to Hull City Council

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Dear (Kingston upon) Hull City Council, request to Hull History Centre

Please could you tell me who manages conservation at Hull History Centre and are they on the collections management team or a similar team who make decisions on the collections and could you provide a staff structure for the management there?

Do you have in-house conservators or do you outsource all your conservation requirements to external conservation firms and if so, who, and how much do you spend per year on this?

Do you have any contract staff working in-house on external grant funded projects or do you send specific items out for specialist conservation?

If the conservation manager is a conservator do they make the conservation decisions for the collections or are these decisions made by the archivists without consulting with the conservator?

If you do have conservators on staff, are any of them accredited conservators and do you support staff training, accreditation and continued professional development (CPD) to keep up conservation skills?

Do you have conservation volunteers working regularly at the record office? If so how many and do these volunteers undergo security checks or other checks? Are they managed by the in-house conservator/s or are they left to work on their own on the collections and be in the archive stores on their own?

If you don't have in-house conservation staff do you have volunteers doing the skills of trained conservators?

Do you pay for any external conservation support via an annual membership fee such as that with National Conservation Service (NCS)/ Conservation Ltd or Harwell and if so how much per year do you spend or have spent on this service/s and any extra payments to them and what level of membership do you have?

How much is the annual budget for conservation and collection care, this would include items such as conservation materials, conservation packaging, conservation equipment and maintenance and staff training for conservation and collection care.

Do you also undertake any income generation for conservation where you offer your in-house conservation services to generate income for (Kingston upon) Hull City Council if so how much do you charge per hour and what has the income been in the last five years?

Yours faithfully,

Jonathan Smith

Information Governance, Hull City Council

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Information Governance Team
Town Clerk's Service
Hull City Council
The Guildhall

 

Information Governance, Hull City Council

Dear Mr Smith

 

Freedom of Information Act 2000 – Information Request - 000552/19

 

With regard to your Freedom of Information request received on 11 March
2019, please find our response below.

 

 

1. Please could you tell me who manages conservation at Hull History
Centre and are they on the collections management team or a similar team
who make decisions on the collections and could you provide a staff
structure for the management there?

 

Conservation is overseen by the City Archivist and the University
Archivist who have the ultimate responsibility for the preservation,
conservation and access to their respective collections.  Responsibility
on the City side is delegated to the Collections and Access Manager.

 

2. Do you have in-house conservators or do you outsource all your
conservation requirements to external conservation firms and if so, who,
and how much do you spend per year on this?

 

Hull Culture & Leisure Ltd employs a fulltime conservator.  The post
holder undertakes work for both the City and University Archives.

 

3. Do you have any contract staff working in-house on external grant
funded projects or do you send specific items out for specialist
conservation?

 

No.

 

4. If the conservation manager is a conservator do they make the
conservation decisions for the collections or are these decisions made by
the archivists without consulting with the conservator?

 

Prioritisation of conservation work is undertaken by the respective
managers of the collections.  Professional decisions about conservation
work are made by the conservator.

 

5. If you do have conservators on staff, are any of them accredited
conservators and do you support staff training, accreditation and
continued professional development (CPD) to keep up conservation skills?

 

Our conservator joined the team in February 2019 having been qualified for
a year.  They are working towards accreditation.  We support them through
the HCL training budget.

 

6. Do you have conservation volunteers working regularly at the record
office? If so how many and do these volunteers undergo security checks or
other checks? Are they managed by the in-house conservator/s or are they
left to work on their own on the collections and be in the archive stores
on their own?

 

Currently we do not have any conservation volunteers regularly working at
the History Centre.  Until a year ago, when our previous conservator
retired, we had NADFAS volunteers working with her.  They were managed and
supervised by the conservator and not generally left to work on their own.

 

7. If you don't have in-house conservation staff do you have volunteers
doing the skills of trained conservators?

 

No, please see above.

 

8. Do you pay for any external conservation support via an annual
membership fee such as that with National Conservation Service (NCS)/
Conservation Ltd or Harwell and if so how much per year do you spend or
have spent on this service/s and any extra payments to them and what level
of membership do you have?

 

Cost of membership of Harwell is met by the University of Hull and shared
by Hull Culture & Leisure Ltd.

 

9. How much is the annual budget for conservation and collection care,
this would include items such as conservation materials, conservation
packaging, conservation equipment and maintenance and staff training for
conservation and collection care.

 

The relevant annual budget lines are as follows:

 

Equipment = £2,692

Materials and Consumables = £15,869

Stationery = £637

           

30% is reimbursed by the University.  Hull City Archives has no separate
training budget; training needs are submitted to Hull Culture & Leisure
Ltd, and met out of the Hull Culture & Leisure budget.

 

The above budget lines meet all such expenditure by the History Centre,
not just conservation and preservation.  Conservation expenditure has to
be considered against the other needs of the service.

 

10. Do you also undertake any income generation for conservation where you
offer your in-house conservation services to generate income for (Kingston
upon) Hull City Council if so how much do you charge per hour and what has
the income been in the last five years?

 

We do not undertake any income generation in this way.

 

 

We hope that you will be satisfied with our response and should you
require any further information then please do not hesitate to contact
us. 

 

 

Should you wish to complain about our response in any way this must
initially be done by e-mailing [1][Hull City Council request email] or by
contacting us at The Information Governance Team, The Guildhall, Alfred
Gelder Street, Hull, HU1 2AA.

 

If you are not satisfied with the outcome of the internal review then you
may take your complaint to the Information Commissioner’s Office, the
government body established to enforce the legislation.

 

Information Commissioner’s Office, Wycliffe House Water Lane, Wilmslow,
Cheshire, SK9 5AF

Web site: [2]https://ico.org.uk

Report a concern: [3]https://ico.org.uk/concerns/

Email: [4][email address]

Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

 

ICO states that any emails you choose to send to them, or that they send
to you, are not secure as email messages can be intercepted.  ICO asks
that you include a contact telephone number on any emails you send to
them. 

 

This information may be subject to copyright. The Freedom of Information
Act does not give you an automatic right to re-use this information in a
way that would infringe copyright, for example, by publishing it or
distributing copies.  You are free to use it for your own purposes
including any non-commercial research or private study or for the purposes
of news reporting.

If you wish to re-use this information and this was not specified in your
initial application please contact us to discuss conditions for re-use. In
most cases we will permit use and re-use in accordance with The Open
Government Licence which can be found at
[5]www.nationalarchives.gov.uk/doc/open-government-licence

 

 

Yours sincerely

 

 

 

 

Information Governance

Town Clerk's Service

Hull City Council

Tel: 01482 300300

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