We don't know whether the most recent response to this request contains information or not – if you are Rick Thomas please sign in and let everyone know.

Staff Suspensions and Sickness

We're waiting for Rick Thomas to read a recent response and update the status.

Dear Stoke on Trent City Council,

I am requesting the following under the Freedom of Information Act 2000.

1 - The total number of staff suspended from duty in each of the years below (whatever the outcome - resign, returned to work, dismissed) and to be clear I am not requesting a number by breakdown - just the total per year (so if A was suspended in Jan 2017 and returned to work in Mar 2017 that would be 1 person suspended).

• 2017 (to date)
• 2016
• 2015
• 2014

2 - The total salary payment made to suspended staff whilst suspended from duty for each of the years in Q1 above.

3 - The total number of sickness reports attributed to the following conditions for the financial years (or whichever period is used for monitoring this statistic within your authority)

2012 to 2017 (or latest data);

• stress at work
• anxiety
• depression

4 - The number of working days lost - due to sick leave attributed to the following conditions for the financial years (or whichever period is used for monitoring this statistic within your authority)

2012 to 2017 (or latest data);;

• stress at work
• anxiety
• depression

With respect to Q1 - if the answer is less than 5 (and as such might be judged as possible to identify people) please just indicate less than 5.

With respect to questions 3 and 4 please provide the data for the nearest equivalent measure on your systems (e.g. I asked for "stress at work", however, if your metric is "work-related stress" please provide that data). I am also only interested in work-related stress, not any other causes (home etc).

I am happy to receive the data in any format that is most convenient. The data will be used to benchmark against other similar Local Authorities in the area.

Yours faithfully,

Rick Thomas

FOI, Stoke on Trent City Council

Dear Mr Thomas

 

Your request for information ref. SOT64850

 

Thank you for your request for information about the number of staff
suspended since 2014 and information about working days lost due to
sickness since 2012.  Your request was received by the Information Rights
Team on 21 December 2017.  This is being dealt with under the terms of the
appropriate Information Rights legislation.

 

In some circumstances we may charge for information.  If there is a charge
we will let you know, as you will have to pay it before we deal with your
request.

 

Some information does not have to be released under this legislation.  We
will check the information you have asked for and send you as much as
possible.  If another person or organisation is named in the information,
we may have to ask their opinion before we decide what we can give you.

 

You should expect to receive a response to your request on or before 26
January 2018 in line with the legislation's 20 working day statutory
deadline.

 

For your information we may publish the response to your request on our
City Council's website, which can be found at the following address:
[1]www.stoke.gov.uk.

 

If you have any queries about this email please do not hesitate to contact
us.

 

Yours sincerely

 

Information Rights Team

 

Information Rights

Floor 2 Civic Centre Glebe Street

Stoke-on-Trent ST4 1HH

City of Stoke-on-Trent 

t 01782 232853, 01782 233020, 01782 233732, 01782 235965

e [2][Stoke on Trent City Council request email]

 

 

 

 

 
Save time, go online; pay your council tax, manage your benefits, book a
housing repair and report a pothole at a time and place that’s convenient
for you at www.stoke.gov.uk 

show quoted sections

 

References

Visible links
1. http://www.stoke.gov.uk/
2. mailto:[Stoke on Trent City Council request email]

FOI, Stoke on Trent City Council

Dear Mr Thomas

 

Your request for information ref. SOT64850 about the number of staff
suspended since 2014 and information about working days lost due to
sickness since 2012

 

We have now considered your request and a copy of the information is
attached below.

 

The information supplied may be used for domestic or journalistic
purposes. Its use for commercial gain including issuing to the public,
social media or computer blogs may be subject to the issue of a licence
under the Reuse of Public Sector Information Regulations 2015.

 

1 - The total number of staff suspended from duty in each of the years
below (whatever the outcome - resign, returned to work, dismissed) and to
be clear I am not requesting a number by breakdown - just the total per
year (so if A was suspended in Jan 2017 and returned to work in Mar 2017
that would be 1 person suspended).

Response:

 

Information relating to 2014/2015 and 2015/2016 is not held in the format
requested. There are between 150 and 180 cases each year which would need
to be reviewed to establish if they relate to a suspension. At
approximately 3 minutes per case it would take over 20 hours just to
establish if there were any suspensions. This would engage section 12 of
the Act which states that the limit for locating and collating the
information is 18 staff hours. If over this limit section 12 of the Act
allows a local authority to refuse an information request. On this
occasion, however, we rather than refuse the whole request we have
provided the information for 2016/17 and 2017 to date. Please see below:-

2017 (to date) 7
2016 7

2 - The total salary payment made to suspended staff whilst suspended from
duty for each of the years in Q1 above.

 

Response: We are unable to provide details of the actual amount paid.

Individual Salary Band
Individual 1 Level 9 (£27,394 - £29,854)
Individual 2 Living Wage (£14,500)
Individual 3 Level 6 (£19,939 - £22,434)
Individual 4 Level 5 (£17,547 - £19,939)
Individual 5 Level 6 (£19,939 - £22,434)
Individual 6 Level 4 (£16,191 - £17,547)
Individual 7 Level 7 (£22,434 - £24,717)
Individual 8 Level 8 (£24,717 - £27,394)
Individual 9 Level 10 (£29,854 - £32,164)
Individual 10 Level 10 (£29,854 - £32,164)
Individual 11 Level 9 (£27,394 - £29,854)
Individual 12 Level 5 (£17,547 - £19,939)
Individual 13 Level 9 (£27,394 - £29,854)
Individual 14 Level 10 (£29,854 - £32,164)

3 - The total number of sickness reports attributed to the following
conditions for the financial years (or whichever period is used for
monitoring this statistic within your authority)

2012 to 2017 (or latest data);

- stress at work
- anxiety
- depression

Response:

 

Year Council Managed School Managed Total
2012/13 416 255 671
2013/14 462 301 763
2014/15 355 187 542
2015/16 408 254 662
2016/17 454 232 686
2017/18 82 13 95
Total 2177 1242 3419

 

4 - The number of working days lost - due to sick leave attributed to the
following conditions for the financial years (or whichever period is used
for monitoring this statistic within your authority)

2012 to 2017 (or latest data);;

o stress at work
o anxiety
o depression

 

Response:

Year Council Managed School Managed Total
2012/13 20,212 9,976 30,188
2013/14 23,933 16,728 40,661
2014/15 17,724 9,952 27,676
2015/16 21,885 11,705 33,590
2016/17 17,981 6,486 24,467
2017/18 13,110 2,418 15,528
Total 114,845 57,265 172,110

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to: The Information Rights Manager, Information Rights
Team, Stoke-on-Trent City Council, Floor 2, Civic Centre, Glebe Street,
ST4 1HH, or email [1][Stoke on Trent City Council request email].

 

If, after contacting us, you are not content with the outcome, you may ask
the Information Commissioner for a decision. Before doing this, please see
the following link for guidance from the Information Commissioner relating
to how to use your information rights responsibly and effectively, to
enable you to gain the best outcome from the process -
[2]http://ico.org.uk/for_the_public.

 

Generally, the Information Commissioner cannot make a decision unless you
have already used our internal review procedure. The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, tel: 0303 123
1113 or you can visit their website at [3]www.ico.gov.uk/complaints.aspx.

 

Yours sincerely

 

Information Rights Team

 

Information Rights

City of Stoke-on-Trent

Floor 2 Civic Centre Glebe Street Stoke-on-Trent ST4 1HH

T: 01782 232853, 01782 233020, 01782 233732, 01782 235965

E: [4][Stoke on Trent City Council request email]

 

 

Dear Stoke on Trent City Council,

I am requesting the following under the Freedom of Information Act 2000.

1 - The total number of staff suspended from duty in each of the years
below (whatever the outcome - resign, returned to work, dismissed) and to
be clear I am not requesting a number by breakdown - just the total per
year (so if A was suspended in Jan 2017 and returned to work in Mar 2017
that would be 1 person suspended).

o 2017 (to date)
o 2016
o 2015
o 2014

2 - The total salary payment made to suspended staff whilst suspended from
duty for each of the years in Q1 above.

3 - The total number of sickness reports attributed to the following
conditions for the financial years (or whichever period is used for
monitoring this statistic within your authority)

2012 to 2017 (or latest data);

o stress at work
o anxiety
o depression

4 - The number of working days lost - due to sick leave attributed to the
following conditions for the financial years (or whichever period is used
for monitoring this statistic within your authority)

2012 to 2017 (or latest data);;

o stress at work
o anxiety
o depression

With respect to Q1 - if the answer is less than 5 (and as such might be
judged as possible to identify people) please just indicate less than 5.

With respect to questions 3 and 4 please provide the data for the nearest
equivalent measure on your systems (e.g. I asked for "stress at work",
however, if your metric is "work-related stress" please provide that
data). I am also only interested in work-related stress, not any other
causes (home etc).

I am happy to receive the data in any format that is most convenient. The
data will be used to benchmark against other similar Local Authorities in
the area.

Yours faithfully,

Rick Thomas

 

 

 
Save time, go online; pay your council tax, manage your benefits, book a
housing repair and report a pothole at a time and place that’s convenient
for you at www.stoke.gov.uk 

show quoted sections

 

References

Visible links
1. mailto:[Stoke on Trent City Council request email]
2. http://ico.org.uk/for_the_public
3. http://www.ico.gov.uk/complaints.aspx
4. mailto:[Stoke on Trent City Council request email]

Dear FOI,

Thank you for the information provided to date.

With respect to Q1, and the years 2013/14, 14/15, 15/16 please clarify why you do not have the number of staff suspended in those years, yet you have the numbers for 2016/17 and 17/18? It seems odd that a Council does not know this number? Please explain why it requires a review of "180 cases"?

With respect to Question 2 please let me clarify, I am not interested in the amount paid to any one individual, but the TOTAL paid by the council to all suspended staff that year.

2 - The total salary payment made to suspended staff whilst suspended from
duty for each of the years in Q1 above.

As there is more than a single person suspended (in the years where information is provided) this information cannot be used to identify any one individual, and that is not the purpose of my enquiry. I am simply seeking to benchmark money spent on salaries by Councils whilst suspended staff are investigated.

Please, can you provide the information in this format?

If you cannot fulfil the above, please treat this letter as a request for an INTERNAL REVIEW.

Yours sincerely,

Rick Thomas

FOI, Stoke on Trent City Council

Dear Mr Thomas

SOT64850 Freedom of Information Internal Review regarding your request for information about the number of staff suspended since 2014 and information about working days lost due to sickness since 2012

Thank you for your correspondence requesting an Internal Review, which was received on 17/01/2018, regarding your request for information about the number of staff suspended since 2014 and information about working days lost due to sickness since 2012.

In line with the Information Commissioner’s guidance on section 45 of the Code of Practice, the Council aims to deal with these quickly and where possible within 20 working days, starting from the day after the receipt of your request for an internal review. In complex cases this may take up to 40 working days but please be assured that it will conduct a review and you will receive a response.

If you have any queries about this email please do not hesitate to contact me.

Yours sincerely

Louise Kelly

Louise Kelly| Information Rights Manager
Information Rights | Stoke-on-Trent City Council
Policy and Performance Service
City Director’s Office
Floor 2 Civic Centre Glebe Street
Stoke-on-Trent ST4 1HH
t 01782 235965, 233020, 232853
e [email address]

show quoted sections

FOI, Stoke on Trent City Council

1 Attachment

  • Attachment

    Your request for information ref.SOT64850 about the number of staff suspended since 2014 and information about working days lost due to sickness since 2012.html

    43K Download

Dear Mr Thomas

 

SOT64850 Freedom of Information Internal Review regarding your request for
information about staff suspended and working days lost due to sickness

Having received your request for an internal review the Council has now
reviewed its original decision regarding your request for information.

 

We can confirm that your Review has been upheld in part. Please find our
explanation for this below.

 

Your request:

1 - The total number of staff suspended from duty in each of the years
below (whatever the outcome - resign, returned to work, dismissed) and to
be clear I am not requesting a number by breakdown - just the total per
year (so if A was suspended in Jan 2017 and returned to work in Mar 2017
that would be 1 person suspended).

 

•2017 (to date)

•2016

•2015

•2014

 

2 - The total salary payment made to suspended staff whilst suspended from
duty for each of the years in Q1 above.

 

3 - The total number of sickness reports attributed to the following
conditions for the financial years (or whichever period is used for
monitoring this statistic within your authority)

 

2012 to 2017 (or latest data);

 

•stress at work

•anxiety

•depression

 

4 - The number of working days lost - due to sick leave attributed to the
following conditions for the financial years (or whichever period is used
for monitoring this statistic within your authority)

 

2012 to 2017 (or latest data);

 

•stress at work

•anxiety

•depression

 

The Council’s response to your request:

Please see attached.

 

Your Internal Review:

With respect to Q1, and the years 2013/14, 14/15, 15/16 please clarify why
you do not have the number of staff suspended in those years, yet you have
the numbers for 2016/17 and 17/18? It seems odd that a Council does not
know this number? Please explain why it requires a review of "180 cases"?

 

With respect to Question 2 please let me clarify, I am not interested in
the amount paid to any one individual, but the TOTAL paid by the council
to all suspended staff that year.

 

2 - The total salary payment made to suspended staff whilst suspended from
duty for each of the years in Q1 above.

 

As there is more than a single person suspended (in the years where
information is provided) this information cannot be used to identify any
one individual, and that is not the purpose of my enquiry. I am simply
seeking to benchmark money spent on salaries by Councils whilst suspended
staff are investigated.

 

Please, can you provide the information in this format?

 

Internal Review Investigation and Findings:

The City Council has now completed a review of your request for
information. As part of this review we have revisited what information we
hold in regards to suspended staff for each of the years requested and the
total salary amount and whether any further information can be provided to
you. We have also considered whether a full explanation was offered to you
about why we could not provide all of the information requested. Please
see our findings below.

 

The City Council has only recently started to report details of
suspensions as part of its performance data and as such has only recorded
the information in a reportable format applicable to 2016/17 and 2017/18.
Prior to these years the information was not collated in a way that makes
it possible to provide it within 18 hours or £450 of Officer time. This
amount is called the appropriate limit and is specified in regulations.
When it would cost more than £450 to locate, retrieve and extract the
information that is requested, section 12 of the Freedom of Information
Act allows us to refuse the request.

 

The reason that your request exceeds the statutory cost threshold is
because in order to establish any suspensions prior to 2016 we would need
to review all disciplinary cases, of which there are between 150-180 per
year, in order to establish whether any suspension took place as part of
that case. We estimate that it would take 3 minutes to review each
disciplinary case to identify if a suspension took place; this equates to
(at least 150 cases with 3 minutes to review each case = 7.5 hours per
year) 7.5 hours x 3 years = 22.5 hours at least to review all grievance
cases in 2013/14, 2014/15 and 2015/16 to locate the information you
require.

 

In respect of Question 2, the total amount paid by the council to all
suspended staff for 2016/17 and 2017/18 is as follows:

 

2016/17 - £26,274.40

2017/18 - £37,811.46

 

We are unable to provide the total amounts paid to suspended staff for the
years 2013/14, 2014/15 and 2015/16 as we would firstly need to locate the
information about suspensions in the grievance files. As explained above
this would exceed the appropriate limit and so the City Council is not
required to provide this.

 

If you make a new request for a smaller amount of information, it may then
be inside the appropriate limit, although I cannot guarantee that it would
be and we would have to assess your new request.

 

If you have any queries about this email, please do not hesitate to
contact us.

 

The information supplied may be used for domestic or journalistic
purposes. Its use for commercial gain including issuing to the public may
be subject to the issue of a licence under the Reuse of Public Sector
Information Regulations 2015.

 

If you are not content with the outcome of this internal review you can
make a complaint to the Information Commissioner.

 

The Information Commissioner can be contacted at: The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF, Tel: 0303 123 1113 or you can visit their website at
[1]www.ico.gov.uk/complaints.aspx.

 

Yours sincerely

 

Alice Hide/ Louise Kelly

Information Rights Managers

Information Rights Team

City of Stoke-on-Trent

Policy and Performance Service | City Director’s Office

Civic Centre Glebe Street Stoke-on-Trent ST4 1HH

Phone: 01782 233732

[2][Stoke on Trent City Council request email]

 

 

 
Save time, go online; pay your council tax, manage your benefits, book a
housing repair and report a pothole at a time and place that’s convenient
for you at www.stoke.gov.uk 

show quoted sections

 

References

Visible links
1. http://www.ico.gov.uk/complaints.aspx
2. mailto:[Stoke on Trent City Council request email]

We don't know whether the most recent response to this request contains information or not – if you are Rick Thomas please sign in and let everyone know.

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org