Sport, physical activity and wellbeing services

Adam Booth made this Freedom of Information request to Stirling Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Stirling Council,

Please provide all details of the procurement process to date for the sport, physical activity and wellbeing services, including any RFI/RFP documents, responses, costs incurred by the council, and effort expended in activity related to the process.

Additionally, please provide details of the current arrangements for sport, physical activity and wellbeing services.

Yours faithfully,

Adam Booth

FOI, Stirling Council

Dear Mr Booth,

Your request for information has been logged and allocated reference FOI/9559.

Your request will be dealt with under the Freedom of Information (Scotland) Act 2002 and a response will be issued no later than 10/03/17.

Yours sincerely,

Marie Proudfoot

Records & Information Compliance Team
Stirling Council
Stirling FK8 2ET
01786 233988
[Stirling Council request email]

show quoted sections

ccefoi, Stirling Council

9 Attachments

Dear Adam Booth,

 

I refer to your above request under the Freedom of Information (Scotland)
Act 2002, which was logged by us as FOI/9559.

                                                                   

The following information has been provided in response to your request.

 

Please provide all details of the procurement process to date for the
sport, physical activity and wellbeing services, including any RFI/RFP
documents, responses, costs incurred by the council, and effort expended
in activity related to the process.

 

Details of the Council’s procurement process  is available here on the
intranet:

[1]http://my.stirling.gov.uk/services/busin...

 

With regard to the procurement process for sport, physical activity and
wellbeing services, no RFI/RFP documents exist.  We do hold copies of the
documentation that was used during the process, and these documents are
attached here.  However, we are refusing the responses that were provided
by bidders, under Section 33(1)(b) of the Freedom of Information
(Scotland) Act 2002 which provides an exemption for information which
would substantially prejudice the commercial interests of any person.  In
this case, we consider that disclosure of the information would cause
substantial prejudice to the commercial interests of bidders by making
public details of their bid.  This exemption also requires the council to
consider the public interest.  In this case, it is our view that the
public interest in ensuring that the Council can continue to run
procurement processes which are fair to all participants outweighs any
public interest in details of the bids submitted. 

 

With regard to costs incurred by the Council, Stirling Council has
incurred external legal costs of £52,717.30 excluding VAT to date. Whilst
it is anticipated that there will be further legal costs associated with
the termination of the procurement process, the exact level of such costs
cannot be known at this time. It is not possible to determine the cost to
Stirling Council of Officer time involved in the procurement process as
officers work on a variable number of transactions at any one time for a
fixed salary.  Minor ancillary costs have been incurred for meeting room
bookings, tea/coffee etc.  Again, these costs are collated centrally and,
therefore, it is not possible to provide an exact figure.

 

Additionally, please provide details of the current arrangements for
sport, physical activity and wellbeing services.

 

The current contract with Active Stirling for sport, physical activity and
wellbeing services will continue until 31st March 2017. Ongoing
arrangements have yet to be finalised.

 

 

If you are dissatisfied with the way in which your request for information
has been dealt with you are entitled to request a review of the actions
and decisions made by the Council in relation to your request.  Your
request for review must be in writing or some other permanent form stating
your name and address for correspondence, and specifying the request for
information to which your request for review relates and why you are
dissatisfied with the response.

 

You must make your request for review not later than 40 working days after
the expiry of the 20 working day period of response to your initial
request by the Council or not later than 40 working days after the receipt
by you of the information provided, any fees notice issued or any
notification of refusal or partial refusal.

 

Your request for review should be addressed in the first instance to:

Records & Information Compliance Manager, Stirling Council, Viewforth,
STIRLING FK8 2ET email [2][Stirling Council request email]

 

The Records & Information Compliance Manager will then arrange for an
appropriate officer to undertake a review.

 

Please note that in any email you must state your name.

 

If you are dissatisfied with how your request for a review has been dealt
with, then you are entitled to ask the Scottish Information Commissioner
to investigate your case. You must ask the Scottish Information
Commissioner no later than 6 months after the date of receipt by you of
the notice or decision you are dissatisfied with or within 6 months of the
expiry of the period of 20 working days from receipt by the Council of
your request for review. 

 

The Scottish Information Commissioner recommends that you appeal online.
The online appeal service is available here:
[3]www.itspublicknowledge.info/Appeal

You do not need to submit an appeal online, but if you do it will ensure
the Commissioner is provided with all the information required to
investigate your case quickly.

 

For further information about making an appeal to the Scottish Information
Commissioner, including how to submit an appeal by email or post, see:

[4]http://www.itspublicknowledge.info/YourR...

 

If you do not have access to the internet, you can contact the Scottish
Information Commissioner at Kinburn Castle, Doubledykes Road, St Andrews,
Fife KY16 9DS,   Tel: 01334 464610  Email:
[5][email address]

 

You may also appeal against a decision of the Scottish Information
Commissioner but on a point of law only.  Any such appeal must be made
within 42 days of the date of intimation of the Commissioner's decision
notice.

 

 

Leeanne Gray

FOI Co-ordinator

Children, Communities and Enterprise

Stirling Council

 

 

 

This email and any attachments are intended solely for the individual or
organisation to which they are addressed and may be confidential and/or
legally privileged. If you have received this email in error please
forward it to [email address] and then delete it. Please check
this email and any attachments for the presence of viruses as Stirling
Council accepts no liability for any harm caused to the addressees'
systems or data. Stirling Council may monitor its email system. Stirling
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[6]Stirling Council.

[7]Living Wage Employer

References

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1. http://my.stirling.gov.uk/services/busin...
2. mailto:[Stirling Council request email]
3. http://www.itspublicknowledge.info/Appeal
4. http://www.itspublicknowledge.info/YourR...
5. mailto:[email address]
6. http://www.stirling.gov.uk/