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Sport England - West Berks Council - Rugby Club

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Dear Sport England,

Under FOI/EIR please could you provide me with copies of all correspondence, notes of telephone calls, emails ( including covering emails) and consultation responses between Sport England and West Berkshire Council between 1st Jan 2020 and 18th October 2020 with respect to the proposals for developing football facilities at Newbury Rugby Club, as a replacement for Faraday Road Football Ground

Many thanks

Yours faithfully,

Lee McDougall

FOI, Sport England

Please accept this email as confirmation that your message has been
received by Sport England’s FOI mailbox.

 

You will receive a full acknowledgement of your message within five
working days.

 

Thank you,

 

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We have updated our Privacy Statement to reflect the recent changes to
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personal data just as carefully as we always have. Our Privacy Statement
is published on our [8]website, and our Data Protection Officer can be
contacted by emailing [9]Erin Stephens

 

The information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000. Additionally, this
email and any attachment are confidential and intended solely for the use
of the individual to whom they are addressed. If you are not the intended
recipient, be advised that you have received this email and any attachment
in error, and that any use, dissemination, forwarding, printing, or
copying, is strictly prohibited. If you voluntarily provide personal data
by email, Sport England will handle the data in accordance with its
Privacy Statement. Sport England’s Privacy Statement may be found here
https://www.sportengland.org/privacy-sta... If you have any queries
about Sport England’s handling of personal data you can contact Louise
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FOI, Sport England

Dear Mr McDougall

 

Thank you for your email in which you request correspondence between Sport
England and West Berkshire Council. Your email was received on 19 October
2020 and has been passed to me as I am responsible for responding to
requests for information held by Sport England. 

 

As a public body, Sport England is subject to the terms of the Freedom of
Information Act 2000 and the Environmental Information Regulations 2004
and we will handle your request in accordance with their terms. We will
provide you with our full response promptly and usually within twenty
working days. In some circumstances we may extend this to allow us to
consider the public interest; if this is necessary in your case I will
write to you again and explain why.

 

At this stage it is important to advise you that Sport England, just like
many other organisations and the nation generally, is dealing with the
severe impact of the coronavirus pandemic on human, physical and
technological resources. These impacts have led to delays in the delivery
of our timescales. Should this affect the delivery of a response to your
request we will advise you and request an extension.

 

I will be in touch again in due course and in any event not later than 13
November 2020. In the meantime, please feel free to contact me if I can be
of any further assistance.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [1]website, and our Data Protection Officer can be
contacted by emailing [2]Gaile Walters

 

 

From: Lee McDougall <[FOI #700134 email]>
Sent: Sunday, October 18, 2020 11:07 AM
To: FOI <[Sport England request email]>
Subject: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Sport England,

Under FOI/EIR please could you provide me with copies of all
correspondence, notes of telephone calls, emails ( including covering
emails) and consultation responses between Sport England and West
Berkshire Council between 1st Jan 2020 and 18th October 2020 with respect
to the proposals for developing football facilities at Newbury Rugby Club,
as a replacement for Faraday Road Football Ground

Many thanks

Yours faithfully,

Lee McDougall

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[3][FOI #700134 email]

Is [4][Sport England request email] the wrong address for Freedom of Information
requests to Sport England? If so, please contact us using this form:
[5]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[7]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI, Sport England

Dear McDougall

 

Thank you for your email requesting correspondence between Sport England
and West Berkshire Council. We are handling your request under the terms
of the Environmental Information Regulations 2004 (the EIR Regulations).

 

I am writing to let you know that we have extended the time scale to
respond to your request. We have taken this decision under Regulation 7 of
the EIR Regulations which allows additional time to be added if a public
authority reasonably believes that the complexity and volume of the
information requested means that it is impracticable either to comply with
the request within the earlier period or to make a decision to refuse to
do so.

 

Our final response will be sent to you not later than 14 December 2020.

 

Thank you for your patience.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [1]website, and our Data Protection Officer can be
contacted by emailing [2]Gaile Walters

 

 

From: FOI <[Sport England request email]>
Sent: Monday, October 19, 2020 4:55 PM
To: Lee McDougall <[FOI #700134 email]>; FOI
<[Sport England request email]>
Subject: RE: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Mr McDougall

 

Thank you for your email in which you request correspondence between Sport
England and West Berkshire Council. Your email was received on 19 October
2020 and has been passed to me as I am responsible for responding to
requests for information held by Sport England. 

 

As a public body, Sport England is subject to the terms of the Freedom of
Information Act 2000 and the Environmental Information Regulations 2004
and we will handle your request in accordance with their terms. We will
provide you with our full response promptly and usually within twenty
working days. In some circumstances we may extend this to allow us to
consider the public interest; if this is necessary in your case I will
write to you again and explain why.

 

At this stage it is important to advise you that Sport England, just like
many other organisations and the nation generally, is dealing with the
severe impact of the coronavirus pandemic on human, physical and
technological resources. These impacts have led to delays in the delivery
of our timescales. Should this affect the delivery of a response to your
request we will advise you and request an extension.

 

I will be in touch again in due course and in any event not later than 13
November 2020. In the meantime, please feel free to contact me if I can be
of any further assistance.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [3]website, and our Data Protection Officer can be
contacted by emailing [4]Gaile Walters

 

 

From: Lee McDougall <[5][FOI #700134 email]>
Sent: Sunday, October 18, 2020 11:07 AM
To: FOI <[6][Sport England request email]>
Subject: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Sport England,

Under FOI/EIR please could you provide me with copies of all
correspondence, notes of telephone calls, emails ( including covering
emails) and consultation responses between Sport England and West
Berkshire Council between 1st Jan 2020 and 18th October 2020 with respect
to the proposals for developing football facilities at Newbury Rugby Club,
as a replacement for Faraday Road Football Ground

Many thanks

Yours faithfully,

Lee McDougall

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[7][FOI #700134 email]

Is [8][Sport England request email] the wrong address for Freedom of Information
requests to Sport England? If so, please contact us using this form:
[9]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[11]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI, Sport England

Dear Mr McDougall

 

I write further to your request for information below. Unfortunately we
are still not yet in a position to respond to your request.  All our teams
and officers are incredibly stretched responding to the Covid-19 pandemic,
therefore it has not been possible to respond within our usual timescales.

 

Please be assured that we have commenced our consideration of your request
and will endeavour to respond as soon as possible but latest by 15 January
2021. Please accept my sincere apologies for our delay in responding and
any inconvenience this may cause you.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [1]website, and our Data Protection Officer can be
contacted by emailing [2]Gaile Walters

 

 

From: FOI <[Sport England request email]>
Sent: Thursday, November 12, 2020 3:36 PM
To: FOI <[Sport England request email]>; Lee McDougall
<[FOI #700134 email]>
Subject: RE: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear McDougall

 

Thank you for your email requesting correspondence between Sport England
and West Berkshire Council. We are handling your request under the terms
of the Environmental Information Regulations 2004 (the EIR Regulations).

 

I am writing to let you know that we have extended the time scale to
respond to your request. We have taken this decision under Regulation 7 of
the EIR Regulations which allows additional time to be added if a public
authority reasonably believes that the complexity and volume of the
information requested means that it is impracticable either to comply with
the request within the earlier period or to make a decision to refuse to
do so.

 

Our final response will be sent to you not later than 14 December 2020.

 

Thank you for your patience.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [3]website, and our Data Protection Officer can be
contacted by emailing [4]Gaile Walters

 

 

From: FOI <[5][Sport England request email]>
Sent: Monday, October 19, 2020 4:55 PM
To: Lee McDougall <[6][FOI #700134 email]>; FOI
<[7][Sport England request email]>
Subject: RE: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Mr McDougall

 

Thank you for your email in which you request correspondence between Sport
England and West Berkshire Council. Your email was received on 19 October
2020 and has been passed to me as I am responsible for responding to
requests for information held by Sport England. 

 

As a public body, Sport England is subject to the terms of the Freedom of
Information Act 2000 and the Environmental Information Regulations 2004
and we will handle your request in accordance with their terms. We will
provide you with our full response promptly and usually within twenty
working days. In some circumstances we may extend this to allow us to
consider the public interest; if this is necessary in your case I will
write to you again and explain why.

 

At this stage it is important to advise you that Sport England, just like
many other organisations and the nation generally, is dealing with the
severe impact of the coronavirus pandemic on human, physical and
technological resources. These impacts have led to delays in the delivery
of our timescales. Should this affect the delivery of a response to your
request we will advise you and request an extension.

 

I will be in touch again in due course and in any event not later than 13
November 2020. In the meantime, please feel free to contact me if I can be
of any further assistance.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [8]website, and our Data Protection Officer can be
contacted by emailing [9]Gaile Walters

 

 

From: Lee McDougall <[10][FOI #700134 email]>
Sent: Sunday, October 18, 2020 11:07 AM
To: FOI <[11][Sport England request email]>
Subject: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Sport England,

Under FOI/EIR please could you provide me with copies of all
correspondence, notes of telephone calls, emails ( including covering
emails) and consultation responses between Sport England and West
Berkshire Council between 1st Jan 2020 and 18th October 2020 with respect
to the proposals for developing football facilities at Newbury Rugby Club,
as a replacement for Faraday Road Football Ground

Many thanks

Yours faithfully,

Lee McDougall

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[12][FOI #700134 email]

Is [13][Sport England request email] the wrong address for Freedom of Information
requests to Sport England? If so, please contact us using this form:
[14]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[15]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[16]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI, Sport England

41 Attachments

Dear Mr McDougall

 

I write further to our emails below and sincerely apologise for our delay
in responding and any inconvenience this may have caused you.

 

As your request is about information relating to the potential development
of land, we have considered it under the terms of the Environmental
Information Regulations 2004 (the EI Regulations) and our response is set
out below.

 

Please find attached several documents that fall within the scope of the
information you have requested. Sport England holds two further emails
that contain information falling within the scope of your request, but we
consider them to be exempt from disclosure. This is because we have
decided that the following exceptions of the EI Regulations apply to these
emails:

 

o Regulation 12(3) applies because because some of the information that
you have requested is personal information.  As you can see, we have
redacted all personal information from the attached documents. The
names and direct email addresses of our non-senior, non-public facing
staff and stakeholder constitute personal data as defined by the Data
Protection Act 2018. These persons have a reasonable expectation of
privacy and would not expect us to make information about their
working lives public. As such, disclosure of this information would be
neither fair nor lawful and in direct contravention of the first data
protection principle. Regulation 12(3) is an absolute exception;
o Regulation 12 (5)(f) applies because releasing these emails would
adversely affect the interest of someone who provided the information.
Regulation 12 (5) (f) is a qualified exception, so we are required to
carry out a public interest test to determine whether the public
interest in releasing the information outweighs the public interest in
withholding it;
o Regulation 12(5)(e) applies because the emails contain confidential
and commercially sensitive information. Regulation 12 (5) (e) is a
qualified exception, so we are required to carry out a public interest
test to determine whether the public interest in releasing the
information outweighs the public interest in withholding it;

 

There is a presumption that information should be released unless there
are compelling reasons to withhold it. The public interest test requires a
public body to balance the public interest in withholding the information
against the public interest presumption in favour of disclosure. We have
done this by carrying out a scoring system which is set out in a tabular
form below. We have used a scale of 0-5, with 0 having the least weight
and 5 having the most weight, to determine the weight for and against each
public interest factor. The public interest factors in favour of or
against disclosure are derived from guidance and legislation and they have
also been included in the table.

 

Factors in favour of disclosing the Factors in favour of withholding the

information information
The inherent public interest in The public interest in preserving the
ensuring openness and transparency principle of confidentiality.
in the work of
 
public authorities including Sport
England Sport England needs to be able to
retain the confidence and trust of
  its stakeholders without taking
action that would create a chilling
PUBLIC INTEREST WEIGHTING: 3 effect. Our stakeholders may be
discouraged from confiding in Sport
  England if they do not have a degree
of certainty that this trust will be
Prejudice would occur, effect severe respected.

 

Sport England requires the free flow
of confidential information from its
stakeholders to effectively perform
its functions. If Sport England were
to breach this trust, the flow of
information could diminish, making it
more difficult for Sport England to
carry out its functions effectively.

 

PUBLIC INTEREST WEIGHTING: 5

 

Prejudice would occur, effect severe
The public interest in ensuring that The public interest in ensuring that
Sport England can deliberate on the public authority is able to
important issues, including those provide advisory responses to
connected with carrying out its planning matters
statutory functions. without creating a chilling effect.
The public interest to create a safe
  space for giving planning advice.

PUBLIC INTEREST WEIGHTING: 3  

  PUBLIC INTEREST WEIGHTING: 5

Prejudice would occur, effect severe  

Prejudice would occur, effect severe

 
The public interest in securing the The public interest in allowing Sport
best use of public resources and in England to withhold information which
ensuring fair commercial competition if disclosed, would reduce a
in a mixed economy stakeholders ability to negotiate or
compete in a commercial environment.
 
 
PUBLIC INTEREST WEIGHTING: 3
PUBLIC INTEREST WEIGHTING: 5
 
 
Prejudice would occur, effect severe
Prejudice would occur, effect severe

 

Having considered all the above factors, we are satisfied that the balance
lies in favour of withholding the information on this occasion. We are
therefore refusing to disclose these two emails.

 

This completes our response to your information request. In reaching our
decision we have consulted the relevant guidance issued by the Information
Commissioner’s Office and available on its website at [1]www.ico.org.uk

 

As a public body, Sport England is subject to the terms of the Freedom of
Information Act 2000 and the Environmental Information Regulations 2004.
This means you are entitled to complain if you are unhappy with the way we
have handled your information request and/or ask us to review our
decision. All internal reviews are carried out by a colleague who has not
previously been involved in the handling of your information request and
we aim to complete them within twenty working days.

 

If you are not content with the outcome of our Internal Review you have
the right to appeal to the Information Commissioner. Generally speaking
the Information Commissioner will not be able to consider an appeal unless
you have first exhausted the Internal Review procedure provided by Sport
England.

 

The Information Commissioner can be contacted at:

 

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

[2]www.ico.org.uk

 

Kind regards

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [3]website, and our Data Protection Officer can be
contacted by emailing [4]Gaile Walters

 

 

 

From: FOI <[Sport England request email]>
Sent: Monday, December 14, 2020 4:12 PM
To: FOI <[Sport England request email]>; Lee McDougall
<[FOI #700134 email]>
Subject: RE: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Mr McDougall

 

I write further to your request for information below. Unfortunately we
are still not yet in a position to respond to your request.  All our teams
and officers are incredibly stretched responding to the Covid-19 pandemic,
therefore it has not been possible to respond within our usual timescales.

 

Please be assured that we have commenced our consideration of your request
and will endeavour to respond as soon as possible but latest by 15 January
2021. Please accept my sincere apologies for our delay in responding and
any inconvenience this may cause you.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [5]website, and our Data Protection Officer can be
contacted by emailing [6]Gaile Walters

 

 

From: FOI <[7][Sport England request email]>
Sent: Thursday, November 12, 2020 3:36 PM
To: FOI <[8][Sport England request email]>; Lee McDougall
<[9][FOI #700134 email]>
Subject: RE: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear McDougall

 

Thank you for your email requesting correspondence between Sport England
and West Berkshire Council. We are handling your request under the terms
of the Environmental Information Regulations 2004 (the EIR Regulations).

 

I am writing to let you know that we have extended the time scale to
respond to your request. We have taken this decision under Regulation 7 of
the EIR Regulations which allows additional time to be added if a public
authority reasonably believes that the complexity and volume of the
information requested means that it is impracticable either to comply with
the request within the earlier period or to make a decision to refuse to
do so.

 

Our final response will be sent to you not later than 14 December 2020.

 

Thank you for your patience.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [10]website, and our Data Protection Officer can be
contacted by emailing [11]Gaile Walters

 

 

From: FOI <[12][Sport England request email]>
Sent: Monday, October 19, 2020 4:55 PM
To: Lee McDougall <[13][FOI #700134 email]>; FOI
<[14][Sport England request email]>
Subject: RE: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Mr McDougall

 

Thank you for your email in which you request correspondence between Sport
England and West Berkshire Council. Your email was received on 19 October
2020 and has been passed to me as I am responsible for responding to
requests for information held by Sport England. 

 

As a public body, Sport England is subject to the terms of the Freedom of
Information Act 2000 and the Environmental Information Regulations 2004
and we will handle your request in accordance with their terms. We will
provide you with our full response promptly and usually within twenty
working days. In some circumstances we may extend this to allow us to
consider the public interest; if this is necessary in your case I will
write to you again and explain why.

 

At this stage it is important to advise you that Sport England, just like
many other organisations and the nation generally, is dealing with the
severe impact of the coronavirus pandemic on human, physical and
technological resources. These impacts have led to delays in the delivery
of our timescales. Should this affect the delivery of a response to your
request we will advise you and request an extension.

 

I will be in touch again in due course and in any event not later than 13
November 2020. In the meantime, please feel free to contact me if I can be
of any further assistance.

 

Kind regards

 

Yemisi Abiodun Information Governance Manager   

We have updated our Privacy Statement to reflect the recent changes to
data protection law but rest assured, we will continue looking after your
personal data just as carefully as we always have. Our Privacy Statement
is published on our [15]website, and our Data Protection Officer can be
contacted by emailing [16]Gaile Walters

 

 

From: Lee McDougall <[17][FOI #700134 email]>
Sent: Sunday, October 18, 2020 11:07 AM
To: FOI <[18][Sport England request email]>
Subject: Freedom of Information request - Sport England - West Berks
Council - Rugby Club

 

Dear Sport England,

Under FOI/EIR please could you provide me with copies of all
correspondence, notes of telephone calls, emails ( including covering
emails) and consultation responses between Sport England and West
Berkshire Council between 1st Jan 2020 and 18th October 2020 with respect
to the proposals for developing football facilities at Newbury Rugby Club,
as a replacement for Faraday Road Football Ground

Many thanks

Yours faithfully,

Lee McDougall

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[19][FOI #700134 email]

Is [20][Sport England request email] the wrong address for Freedom of Information
requests to Sport England? If so, please contact us using this form:
[21]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[22]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[23]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Lee McDougall please sign in and let everyone know.