We don't know whether the most recent response to this request contains information or not – if you are Ross Adamson please sign in and let everyone know.

Dear Aberdeen City Council,

During financial year 2016-17 and 2017-18 (to date), how much money has been spent on the following:
• Writing paper (notebooks and refill pads)
• Printer paper
• Printer toner, cartridges
• Recycling waste paper
• Recycling waste printer toners or cartridges
• Pens, pencils or other writing instruments
Please also provide details of any policies to reduce paper and printing usage in your authority

Yours faithfully,

Ross Adamson

Foi Enquiries, Aberdeen City Council

1 Attachment

Dear Mr Adamson,

 

Information enquiry reference FOI-18-0435.

 

Thank you for your recent request for information, which we received on 12
March 2018.   

 

The scheduled date for our response to your request for information is on
or before 10 April 2018.

 

Please do not hesitate to contact us should you have any queries in the
meantime.

 

Yours sincerely,

 

 

Salomeh Kheyri Rad
Information Compliance Officer

Information Compliance Team
Customer Service
Corporate Governance
Aberdeen City Council
3rd Floor North

Business Hub 17
Marischal College
Broad Street
ABERDEEN AB10 1AQ

[1][Aberdeen City Council request email]

Tel 03000 200 292

 

*03000 numbers are free to call if you have ‘free minutes’ included in
your mobile call plan.

Calls from BT landlines will be charged at the local call rate of 10.24p
per minute (the same as 01224s).

 

[2]www.aberdeencity.gov.uk

 

 

 

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
delete the received email and do not make use of, disclose or copy it.
Whilst we take reasonable precautions to ensure that our emails are free
from viruses, we cannot be responsible for any viruses transmitted with
this email and recommend that you subject any incoming email to your own
virus checking procedures. Unless related to Council business, the
opinions expressed in this email are those of the sender and they do not
necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
1. mailto:[Aberdeen City Council request email]
2. http://www.aberdeencity.gov.uk/

Foi Enquiries, Aberdeen City Council

1 Attachment

Dear Mr Adamson,

 

Thank you for your information request of 10 March 2018.  Aberdeen City
Council (ACC) has completed the necessary search for the information
requested.

 

During financial year 2016-17 and 2017-18 (to date), how much money has
been spent on the following:

• Writing paper (notebooks and refill pads)

FY16-17: £10,972.85

FY17-18 (1/4/17 – 30/9/17): £4,727.37

 

• Printer paper

FY16-17: £118,271.63

FY17-18: £69,536.94

 

• Printer toner, cartridges

FY16-17: £109,211.83

FY17-18: £30,605.10

 

• Recycling waste paper

Unfortunately, it is not possible to extract this information. 
Recyclables are collected from Council premises as part of a mixed
recycling collection service which includes other materials such as cans,
plastics, cardboard, etc. 

 

ACC is unable to provide you with information on how much money has been
spent on Recycling waste paper as it is not held by ACC.  In order to
comply with its obligations under the terms of Section 17 of the FOISA,
ACC hereby gives notice that this information is not held by it. 

 

• Recycling waste printer toners or cartridges

It would not be possible to put a value on the recycling of these items.
The provision of toner cartridges for the Council’s printing fleet comes
within the terms of our contract with our printer supplier. Replacement
cartridges are automatically provided upon notification of need sent
directly by the printer, the spent cartridges then being packaged and
returned freepost to the supplier for recycling.

 

ACC is unable to provide you with information on how much money has been
spent on Recycling waste printer toners or cartridges as it is not held by
ACC.  In order to comply with its obligations under the terms of Section
17 of the FOISA, ACC hereby gives notice that this information is not held
by it. 

 

• Pens, pencils or other writing instruments

FY16-17: £18,124.64

FY17-18: £9,290.05

 

Please also provide details of any policies to reduce paper and printing
usage in your authority

• The Council operates 'paperlight' meetings.  Committee Services no
longer print paper copies of agendas for officers and Elected Members, and
instead issue agenda papers electronically.

• We work to a mailing protocol which dictates that any correspondence
which can be sent electronically is sent electronically.

• Meeting rooms in our headquarters premises are equipped with high
definition screens which are used to display meeting papers such as
agendas to negate the need for printing of materials.

 

Please also see below an extract from printer guidance provided to
officers:

 

Printer Default Configuration

To support the Council’s Print Strategy, the following has been set as
default for the new MFD/Printer devices:

 

• Double sided prints – to support the environment and help control paper
costs, all prints will be produced double sided as default. The user can
specifically override this on a per job basis as required, but ACC try to
minimise this by exception only.

 

• Default to Mono print – to help control costs, all prints will be
defaulted to mono on colour capable devices. Again the user can
specifically override this on a per job basis as required, but ACC try to
minimise this by exception only.

 

• Secure Printing on MFDs (Corporate Computers Only) – to enhance print
security and avoid paper wastage, secure print requiring PIN code release
by each user has been set as default on Xerox MFDs. This means no prints
will be produced until the relevant user releases their print jobs at the
MFD. Note: if not released within 24 hours, the print jobs are
automatically deleted.

 

• Secure Scan to Email – For ease of use scanned documents are sent
directly to email mailbox. This means there will be no need to log into
the web portal of the printer to retrieve. Officers login with their
account to authenticate at the printer.

 

Print Policy Guidance

12th July 2016

Managed Print Service [PrintSmart] and Bulk Print & Mailing Services

What you can do and Best Practise

There are a variety of practical measures that can be taken to reduce
printing costs, and the associated environmental impact. Through this
policy you are strongly encouraged to consider the following:

• Don’t print unless you really need to.

• Print double sided.

• Print in black and white.

• Print to A4 where possible (A3 paper costs significantly more).

• When creating documents that are likely to be printed – try to minimise
the requirement to print in colour or A3, unless a business critical
requirement.

• Make all documents available in electronic format.

• Scan paper master copies to create an electronic file and email as an
alternative to copy and post.

• To support the new policy – the new MFD/Printers will be defaulted to
print double sided, mono and with secure print process to ensure security
and minimise wasted prints

 

Best Practise

• It is the responsibility of every Council employee to manage print in a
responsible manner.

• It is the responsibility of every Council employee to secure their print
jobs. Secure print will be set as standard on MFDs, please inform the
local key contact should this not be the case at any time.

• It is the responsibility of every Council employee to inform the local
key contact of any noticed concerns/faults with a print device.

• The preferred communication and storage methods are electronic. Print
only when absolutely necessary and in line with local operating
procedures.

• Delete your unwanted print jobs from the print device queue if no longer
required. As part of MFD set up, any unprinted documents will be
automatically purged after a set period - ie: 24 hours.

• Use multi-image-per-page printing where possible to minimise print and
paper costs.

• PowerPoint presentations are usually lengthy and include a large amount
of colour. Whenever possible, print in outline mode or hand-out mode with
multiple slides on one page.

• When designing PowerPoint presentations, use the corporate Aberdeen City
Council template available on The Zone which has a white background to
reduce the amount of toner or ink needed to print.

 

We hope this helps with your request.

 

Yours sincerely,

 

Grant Webster

Information Compliance Officer

 

INFORMATION ABOUT THE HANDLING OF YOUR REQUEST

 

ACC handled your request for information in accordance with the provisions
of the Freedom of Information (Scotland) Act 2002. Please refer to the
attached PDF for more information about your rights under FOISA.

 

 

Information Compliance Team | Customer Service
Aberdeen City Council, Business Hub 17, 3^rd Floor North, Marischal
College, Broad Street, Aberdeen, AB10 1AQ
Tel 03000 200 292
Email [1][Aberdeen City Council request email]

[2]www.aberdeencity.gov.uk

 

*03000 numbers are free to call if you have ‘free minutes’ included in
your mobile call plan.

Calls from BT landlines will be charged at the local call rate of 10.24p
per minute (the same as 01224s).

[3]www.aberdeencity.gov.uk

 

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
delete the received email and do not make use of, disclose or copy it.
Whilst we take reasonable precautions to ensure that our emails are free
from viruses, we cannot be responsible for any viruses transmitted with
this email and recommend that you subject any incoming email to your own
virus checking procedures. Unless related to Council business, the
opinions expressed in this email are those of the sender and they do not
necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
1. mailto:[Aberdeen City Council request email]
2. http://www.aberdeencity.gov.uk/
3. http://www.aberdeencity.gov.uk/

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