Spend on Office Supplies and associated Products
Dear Horsham District Council,
Please can you respond to the following request for Information.
The details I require are:
Spend on Office supplies and associated products for the below financial years.
1st April 2022 – 31st March 2023
1st April 2023 – 31st March 2024
Start date & duration of Contract?
Is there an extension clause in the contract and, if so, the duration
of the extension?
Has a decision been made yet on whether the contract is to be either
extended or renewed?
Who is the senior officer (outside of procurement) responsible for the
contract?
Name of Incumbent Supplier?
How long have you traded with them?
If you publish your register of contracts and purchasing, can you please provide a website link.
In addition, can you confirm if you have a contract in place for Tail End Spend.
I look forward to receiving your response.
Yours faithfully,
Alexander James
Freedom of Information Act (FOI) 2000 / Environmental Information
Regulations (EIR) 2004 / Data Protection Act (DPA) 2018
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Yours sincerely,
Information Governance Team
Dear Alexander,
Thank you for your FOI request below.
Please could you clarify of what we should look to cover under “office
supplies and associated products”. Do you mean everything or just
specific things.
For example;
Do you want us to include office furniture and/or computer hardware as
well as stationery.
Many thanks.
George Evans
Legal Assistant [1]Horsham District Council logo
Horsham District Council, Parkside, Chart Way, Horsham, West Sussex RH12 1RL
Telephone: 01403 215100 (calls may be recorded) [2]www.horsham.gov.uk Chief Executive: Jane Eaton
From: Alexander James <[FOI #1125391 email]>
Sent: 30 April 2024 13:19
To: FOI <[email address]>
Subject: Freedom of Information request - Spend on Office Supplies and
associated Products
Dear Horsham District Council,
Please can you respond to the following request for Information.
The details I require are:
Spend on Office supplies and associated products for the below financial
years.
1st April 2022 – 31st March 2023
1st April 2023 – 31st March 2024
Start date & duration of Contract?
Is there an extension clause in the contract and, if so, the duration
of the extension?
Has a decision been made yet on whether the contract is to be either
extended or renewed?
Who is the senior officer (outside of procurement) responsible for the
contract?
Name of Incumbent Supplier?
How long have you traded with them?
If you publish your register of contracts and purchasing, can you please
provide a website link.
In addition, can you confirm if you have a contract in place for Tail End
Spend.
I look forward to receiving your response.
Yours faithfully,
Alexander James
-------------------------------------------------------------------
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Dear George,
Thank you for your email, to clarify I would like information on your spend on Office Supplies (stationery), Paper, Ink and Toner.
Ideally all spend that is identified under the following CPV Code.
30000000 – Office and computing machinery, equipment and supplies except furniture and software packages
I had added a description below.
Office and computing machinery, equipment and supplies except furniture and software packages code description
The category “Office and computing machinery, equipment and supplies except furniture and software packages” encompasses a wide range of products and items that are essential for office operations and computing needs. It includes office machinery, equipment, and supplies, excluding computers, printers, and furniture. This category covers items such as photocopiers, scanners, shredders, paper, stationery, writing instruments, and other office essentials. Additionally, it includes computer equipment and supplies, such as monitors, keyboards, mice, cables, and other peripherals
Tail-end spend refers to ad hoc spending and uncategorized supplier purchases that are low in volume, frequency or value. It is also defined as the 20% of non-core transactions that are left unmanaged. Tail-end spend usually accumulates through low-value transactions companies engage in with their suppliers, though they do not occur frequently. The most common definition for tail-end spend is the 80/20 rule, where tail-end spend is typically defined as 80% of the company’s transactions that only account for around 20% of the actual total company spend.
Yours sincerely,
Alexander James
Dear Alexander,
Freedom of Information Act 2000 Response
Further to our acknowledgement we can now respond to your request for
information dated 30/04/2024 asking about spend on office supplies and
contract details.
We have dealt with your request in accordance with ‘your right to know’
under section 1(1) of the Freedom of Information Act 2000 (FOIA), which
entitles you to be provided with a copy of any information ‘held’ by a
public authority, unless an appropriate exemption applies.
In your email of 30/04/2024 you asked for the following information to
which we have responded in red text:
The details I require are:
Spend on Office supplies and associated products for the below financial
years.
1st April 2022 – 31st March 2023
1st April 2023 – 31st March 2024
To clarify on the information we found below:
The stationery should fall into the definition you gave but the IT
equipment may not. A lot of it is internet purchases by card where the
descriptions are lacking. The IT equipment will likely fall outside the
Banner contract that Procurement mention as I don’t think that extends
into computer equipment.
Subjective Account Total
60170 – STATIONERY – CENTRAL STATIONERY £ 7,708 22/23
60170 – STATIONERY – CENTRAL STATIONERY £ 10,139 23/24
Subjective Account
60584 – IT EQUIPMENT PURCHASE £ 62,090 22/23
60584 – IT EQUIPMENT PURCHASE £ 59,527 23/24
Start date & duration of Contract?
01/05/2019 – 30/10/2023
Is there an extension clause in the contract and, if so, the duration of
the extension?
Yes, 2 years.
Has a decision been made yet on whether the contract is to be either
extended or renewed?
Yes, contract to be renewed.
Who is the senior officer (outside of procurement) responsible for the
contract?
No senior officer responsible for the contract outside of procurement.
Name of Incumbent Supplier?
Banner Group Ltd
How long have you traded with them?
Since 2019
If you publish your register of contracts and purchasing, can you please
provide a website link.
[1]https://www.horsham.gov.uk/business/proc...
In addition, can you confirm if you have a contract in place for Tail End
Spend.
Nil response, we don’t have such a contract.
If you wish to re-use the information supplied for any purpose other than
personal or non-commercial use you will need to make a written application
to the relevant department of the Council or author of the material
concerned.
If you are dissatisfied with this response and wish to request a review of
our decision or make a complaint about how your request has been handled
you should write to The Reviewing Officer, Legal & Democratic Services,
Parkside, Chart Way, Horsham, West Sussex RH12 1RL or by email to
[2][Horsham District Council request email]
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ICO website at [3]www.ICO.org.uk
There is no charge for making an appeal.
Yours sincerely
George Evans
Legal Assistant [4]Horsham District Council logo
Horsham District Council, Parkside, Chart Way, Horsham, West Sussex RH12 1RL
Telephone: 01403 215100 (calls may be recorded) [5]www.horsham.gov.uk Chief Executive: Jane Eaton
From: Alexander James <[FOI #1125391 email]>
Sent: 30 April 2024 13:19
To: FOI <[email address]>
Subject: Freedom of Information request - Spend on Office Supplies and
associated Products
Dear Horsham District Council,
Please can you respond to the following request for Information.
The details I require are:
Spend on Office supplies and associated products for the below financial
years.
1st April 2022 – 31st March 2023
1st April 2023 – 31st March 2024
Start date & duration of Contract?
Is there an extension clause in the contract and, if so, the duration
of the extension?
Has a decision been made yet on whether the contract is to be either
extended or renewed?
Who is the senior officer (outside of procurement) responsible for the
contract?
Name of Incumbent Supplier?
How long have you traded with them?
If you publish your register of contracts and purchasing, can you please
provide a website link.
In addition, can you confirm if you have a contract in place for Tail End
Spend.
I look forward to receiving your response.
Yours faithfully,
Alexander James
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #1125391 email]
Is [Horsham District Council request email] the wrong address for Freedom of Information
requests to Horsham District Council? If so, please contact us using this
form:
[6]https://www.whatdotheyknow.com/change_re...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://www.whatdotheyknow.com/help/offi...
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[8]https://www.whatdotheyknow.com/help/ico-...
[9]https://www.whatdotheyknow.com/help/ico-...
Please note that in some cases publication of requests and responses will
be delayed.
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
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