Specs for Honiton and Exmouth HQs

J Woodward made this Freedom of Information request to East Devon District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Ms Symington,

I would be grateful if you could provide me with the specifications for the proposed sites in Honiton and Exmouth.

The Cabinet Agenda papers for 6th April http://eastdevon.gov.uk/media/1622700/06... provide outline floor plans for the Heathpark and shared Exmouth Town Hall premises, but no surface area estimations.

I understand that Members at Cabinet also showed interest in how many square meters would be available at the sites.

I appreciate that the Design Team is still working on these plans, but will nevertheless have an approximate figure for the area to facilitate their work in progress.

I would be grateful, therefore, if you could make these measurements available for both properties.

Thank you.

I look forward to hearing from you.

Yours sincerely,

Jeremy Woodward

Sidmouth

East Devon District Council

Thank you for submitting a request for information. We will respond to your request as quickly as possible, within the 20 working day statutory deadline under the Freedom of Information Act 2000.

For updates on this case, please quote your unique reference number 101000521031 .

---------------------------------------

Customer Service Centre

East Devon District Council

Web: www.eastdevon.gov.uk

Follow us on Facebook: http://www.facebook.com/eastdevon
Follow us on Twitter: http://twitter.com/eastdevon
Subscribe to our connectED enewsletter: http://eepurl.com/oKwgf

-
http://eastdevon.gov.uk/help/email-discl...
-

J Woodward left an annotation ()

Note from J Woodward:
On 9th April, I had sent an e-mail directly to the Deputy CEO of East Devon District Council with these questions, which I personally felt did not warrant a formal FOI framework.
However, I was advised that this request would be treated under FOI and that it would be forwarded to Ms Symington, the Council's Information and Complaints Officer.
I therefore felt that I should simply reroute my FOI request through the WDTK channel after all.
Pity they couldn't simply answer a very straightforward question - which Honiton and Exmouth Councillors have themselves asked.

East Devon District Council

Dear Mr Woodward,

Thank you for your request for information. Please find the response to your query below.

You asked to be provided with the approximate figures for the area of the Heathpark and Exmouth Town Hall premises. These are provided below:

Heathpark: 2619 m2. This figure is subject to design development
Exmouth Town Hall: 1249 m2 - this is an existing building and so the figure is fixed

I hope this is helpful.

If you feel dissatisfied with our response to your request, please contact our Monitoring Officer to request an internal review at [email address]

You may also approach the Information Commissioner for advice at www.ico.gov.uk

Regards

Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

Dear Ms Symington,

Thank you for the information:

Heathpark: 2619 m2. This figure is subject to design development
Exmouth Town Hall: 1249 m2 - this is an existing building and so the figure is fixed

Nevertheless, as I stated above, the original request was that you 'provide outline floor plans for the Heathpark and SHARED Exmouth Town Hall premises.' (emphasis added)

Exmouth Town Hall is currently and will be in future occupied by other user groups - who will both share facilities with the District Council and have their own exclusive areas.

In other words, I would like you to provide me with 'how many square meters would be available at the site' at Exmouth for the use by the District Council.

Thank you.

I look forward to hearing from you.

Yours sincerely,

Jeremy Woodward

Kate Symington, East Devon District Council

Mr Woodward

The figure provided (1249m2) is for the entirety of the building. We do not hold information on the areas that will be allocated to tenants since the design needs to be finalised and leased areas with tenants need to be agreed.

I hope this clarifies things for you.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

show quoted sections

Dear Ms Symington,

Thank you for your reply.

Perhaps if I could clarify by asking more focussed questions for which you should have the answers:

> Who are the current tenants? What is their current usage in terms of floor space?

> Who will be the future tenants? What guarantees have those who are current tenants been given in terms of floor space? And what approximate outlines of floor space have been given to any new tenants?

> What guarantees have been given to the Exmouth Town Council in terms of floor space? How much will be shared and how much will be for the exclusive use of ETC and EDDC respectively?

> In each of the above, if 'guarantees' have not as yet been given, what specifications are the planners, architects and designers working on in terms of usage and allocation of floor space?

The plans for the site have been published with considerable detail in terms of layout: the professionals working on this project must have a good idea of who will be using what areas of the building. I would like you to provide me with these details - as I know tenants and Council members will also be asking for this information. Thank you.

I look forward to hearing from you.

Yours sincerely,

Jeremy Woodward

Kate Symington, East Devon District Council

Good afternoon Mr Woodward

Please find requested detail below.

show quoted sections

Exmouth Town Council: 901 sq feet
Citizens Advice Bureau: 890 sq feet
Registry Office (Devon County Council): 305 sq feet
Exmouth Council for Voluntary Service: 118 sq feet

The area of the committee room and chamber is 1,445 sq feet which is available for use by all tenants and others.

show quoted sections

Same tenants - no specific information available on floor space at the current time.

show quoted sections

As above

show quoted sections

Indicative lay-out plans have been published here http://eastdevon.gov.uk/media/1622700/06... (item 11) but information on detailed space allocation (scale plans) is not yet available

I hope this adds clarification to the information previously provided.

Regards

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

show quoted sections

Dear Ms Symington,

Thank you for your reply.

In determining how much space it will need in total for its operations, EDDC will have calculated how much it will need at Honiton and how much it will need at Exmouth to fulfill its responsibilities.

Furthermore, EDDC will clearly be one of the 'tenants' at Exmouth.

Could you please provide me with the amount of floorspace which EDDC is expected to occupy at Exmouth Town Hall - both exclusively and on a shared basis.

Similarly, will EDDC be sharing the Heathpark accommodation with other users?

If not, then your earlier answers with regards to Heathpark will have to suffice for the time being.

If so: Could you please provide me with the amount of floorspace which EDDC is expected to occupy at Heathpark - both exclusively and on a shared basis.

Finally, how do the specifications for both premises accord with EDDC's stated plans for what it requires in total - the number of desks and facilities for employees, the amount of meeting and other rooms for members and the amount of reception and consultation rooms for the public?

In other words: How has EDDC calculated how much floorspace it will need at Honiton and how much it will need at Exmouth to fulfill its responsibilities?

Yours sincerely,

Jeremy Woodward

Kate Symington, East Devon District Council

This is an automated reply.

 

I will not be able to respond to your message until Monday 16th May 2016.

 

If you wish to make a complaint or submit a request for information under
the Freedom of Information Act, please refer to our website at
[1]www.eastdevon.gov.uk or phone 01395 516551 during office hours.

 

 

 

 

References

Visible links
1. file:///tmp/www.eastdevon.gov.uk

Kate Symington, East Devon District Council

Good morning Mr Woodward

I have referred this one as an internal review request and we will respond accordingly.

Regards

Kate

Mrs Kate Symington
Information and Complaints Officer
East Devon District Council

01395 517417
www.eastdevon.gov.uk

show quoted sections

Dear Ms Symington,

Thank you for your response.

As you suggest, I think by now it would be appropriate to formally ask for an internal review.

In which case, I would be grateful if you would indeed pass this on to the person who conducts Freedom of Information reviews.

I am writing formally to request an internal review of East Devon District Council's handling of my FOI request 'Specs for Honiton and Exmouth HQs'.

The details can be gathered from my own response of 12th May.

A full history of my FOI request and all correspondence is available on-line at this address: https://www.whatdotheyknow.com/request/s...

Yours sincerely,

Jeremy Woodward

Henry Gordon Lennox, East Devon District Council

Mr Woodward,

 

I am sorry that you feel dissatisfied with our response to your request
for information.

 

Your original request asked for the specifications for the proposed sites
in Honiton and Exmouth.

 

In response we provided you with approximate area measurements for the two
sites given that at the time the design had not been completely finalised.

 

You then queried our response and asked for us to specifically state how
many square metres would be available at the site (Exmouth) for use by the
District Council.

 

I can confirm that the current area identified for EDDC staff at Exmouth
Town Hall is 585m2 – excluding all communal, circulating and meeting
spaces.

 

In answer to your question about Heathpark, I can confirm that this
workspace will be exclusively for EDDC. The planning application for
Heathpark has been submitted but the Council (as landowner) awaits
confirmation of validation. Once validated it will appear in the online
planning register and you will be able to access it and see final
floorplans, areas etc.

 

I trust this now provides you with all the information you need but if you
remain dissatisfied with our response, please contact the Information
Commissioner at [1]www.ico.org.uk for further advice.

 

Yours sincerely,

 

HENRY GORDON LENNOX

 

Strategic Lead - Legal, Licensing and Democratic Services

East Devon District Council

Tel: 01395 517401

Ext: 2601

Email: [email address]

 

References

Visible links
1. http://www.ico.org.uk/

Dear Mr Gordon Lennox,

Thank you for your reply.

Rather than taking this Request to the ICO, I would like you to provide me with the following information please:

> The current area identified as communal, circulating and meeting spaces at Exmouth Town Hall.

> When the Council (as landowner) expects confirmation of validation of its planning application for
Heathpark. And when the Council expects the planning application to appear in the online planning register.

> Whether Members have been informed of the "final floorplans, areas etc" at Heathpark.

I look forward to hearing from you.

Yours sincerely,

Jeremy Woodward

Henry Gordon Lennox, East Devon District Council

Dear Mr Woodward,

I don't appreciate the use of a threat of a referral to the ICO and to be clear such a threat will have no bearing on how your request is dealt with. Accordingly, I would appreciate it if you would desist from such an approach in your future requests.

To answer / comment on your further questions;

1. The current area identified as communal, circulating and meeting spaces at Exmouth Town Hall?
The approximate gross internal floor measurement for areas classed as circulation/communal/meeting areas (including the Chamber) is 366 m2.

2. When the Council (as landowner) expects confirmation of validation of its planning application for Heathpark. And when the Council expects the planning application to appear in the online planning register?
You will appreciate that you are asking for information that would classify as 'not held' in that it requires the Landowner to make assumption or guess given that the Landowner is in the hands of the LPA and their agents in such a scenario. However, actually the application was validated and appeared in the online planning register prior to your question being asked. To assist it was validated on 8th June and appeared on the portal shortly thereafter.

3. Whether Members have been informed of the "final floorplans, areas etc" at Heathpark?
Members were given a presentation by the Deputy Chief Executive on 1st March 2016 during which he provided drawings and 3D sketches of the floorplans. Floorplans were also included within the Deputy Chief Executive's report to Cabinet on 6th April 2016 (a copy of which all Members receive) and which is accessible on the website.

Yours sincerely,

HENRY GORDON LENNOX

Monitoring Officer
East Devon District Council
Tel: 01395 517401
Ext: 2601
Email: [email address]

show quoted sections

Specs for Honiton and Exmouth HQs

Dear Mr Gordon Lennox,

Firstly, I find the tenor of your introduction to your reply of 23rd June quite mystifying.

The final paragraph of your reply of 6th June states:

“I trust this now provides you with all the information you need but if you remain dissatisfied with our response, please contact the Information Commissioner at [1]www.ico.org.uk for further advice.”

In my own response of 11th June, I stated:

“Rather than taking this Request to the ICO, I would like you to provide me with the following information please…”

This can by no stretch of the imagination be construed as a ‘threat’.

Instead, I wished to settle the matter with you at the District Council rather that have to take it to another body to deal with – which I think all parties would agree, would be a better arrangement.

Should you invite me in the future to ‘contact the ICO for further advice’, I reserve the right to come back to you for further clarification before taking any such further steps.

With regard to your answers:

1) Thank you for providing me with more information on the floor space at Exmouth Town Hall.

2) I have now located the planning application for Heathpark: https://planning.eastdevon.gov.uk/online...

3) Concerning the details provided to Members on the Heathpark site, there are references in the Agenda and Minutes of the Cabinet meeting of 6th April: http://eastdevon.gov.uk/media/1622700/06... and http://eastdevon.gov.uk/media/1649621/06...

I would now like to conclude this particular line of enquiry.

Yours sincerely,

Jeremy Woodward

Henry Gordon Lennox, East Devon District Council

Dear Mr Woodward,

Thank you for your email clarifying it wasn't intended as a threat. I am happy to accept that and apologies for assuming it was. To explain why I did though, your email didn't just seek clarification but actually asked new questions (going beyond the scope of your original request) including one that called for speculation. You are well aware of the limitations of the FOI Act, so if you look at what you said in that context perhaps you will see why it was taken as a threat rather than anything else.

Anyway, the above said I am pleased that we have answered this query for you.

Your sincerely,

HENRY GORDON LENNOX

Monitoring Officer
East Devon District Council
Tel: 01395 517401
Ext: 2601
Email: [email address]

show quoted sections

Dear Mr Gordon-Lennox,
Thank you for considerate response: I would agree that it is helpful if the parties try to avoid any misunderstanding and be as accommodating as possible.
I shall myself endeavour to keep within the confines of any original request I make.
Yours sincerely,
Jeremy Woodward