Special Constables

John Brown made this Freedom of Information request to Northumbria Police as part of a batch sent to 42 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Northumbria Police,

How many Special Constables do you have?

From 2013 until 2020 how many new entrants has there been with people leaving?

What allowances are offered to Specials-if any supply guidelines for claiming, please?

Yours faithfully,

John Brown

Freedom of Information Mailbox, Northumbria Police

Unfortunately as it stands your request is not specific enough for us to
progress.

 

Please therefore clarify the below points

 

What is meant at point 2 ‘how many new entrants has there been with people
leaving’? 

Are you asking how many people have left the force since 2013?

Are you asking how many people have joined the force since 2013?

Is this to be limited to Special Constables? 

Supply the time period in dd/mm/yy format for both start and end  to avoid
doubt as to the time period you are asking us to look for.

 

What is meant at point 3 – what are you referring to by ‘allowances’?

 

 

1.       How many Special Constables do you have?

2.       From 2013 until 2020 how many new entrants has there been with
people leaving?

3.       What allowances are offered to Specials-if any supply guidelines
for claiming, please?

 

 

Only once all the above is clear can we progress with this submission.

 

 

'Northumbria Police will be outstanding in the service we provide'

 

'We will do this through protecting the Vulnerable, delivering quality
Investigations and applying Problem solving to everything we do to protect
the communities we serve.'

 

 

show quoted sections

Dear Freedom of Information Mailbox,

01/01/2013

Allowances: Anything they can claim- food allowance, boot allowance and such like

Yours sincerely,

John Brown

Freedom of Information Mailbox, Northumbria Police

Unfortunately you have still not answered all of the queries.

 

You will need to offer a response to each before we can progress.

We have again copied these below to avoid doubt.

 

What is meant at point 2 ‘how many new entrants has there been with
people  leaving’?

 Are you asking how many people have left the force since 2013?

Are you asking how many people have joined the force since 2013?

Is this to be limited to Special Constables?

 Supply the time period in dd/mm/yy format for both start and end  to
avoid  doubt as to the time period you are asking us to look for.

 

Would you please ensure all the above are answered to ensure we can
progress this submission without further delay

 

Regards

FOI team

 

show quoted sections

Dear Freedom of Information Mailbox,
1. How many Special Constables do you have?

2. From 2013 until 2020 how many new entrants has there been with
people leaving?

01.01.13 to 03.02.2020 how many people joined as Specials? Same dates how many Specials departed the service?

3. What allowances are offered to Specials-if any supply guidelines
for claiming, please?

Any allowances such as boot allowance, food, travel or accommodation.

Only interested in Special Constables

Yours sincerely,

John Brown

Freedom of Information Mailbox, Northumbria Police

Freedom of Information Act 2000 (FOIA)

Thank you for your email received today in which you make a request for information that Northumbria Police may hold in accordance with the Freedom of Information Act 2000.

We are in the process of dealing with your request and a response should be provided to you by 04/03/2020 which is in accordance with the legislation.

Yours sincerely

Information Management Unit

www.northumbria.police.uk | www.northumbria-pcc.gov.uk

'Northumbria Police will be outstanding in the service we provide'

'We will do this through protecting the Vulnerable, delivering quality Investigations and applying Problem solving to everything we do to protect the communities we serve.'

show quoted sections

Freedom of Information Mailbox, Northumbria Police

1 Attachment

Provision of information held by Northumbria Police made under the Freedom
of Information Act 2000 (the 'Act')

 

Thank you for your email dated 4 February 2020 in which you made a request
for access to certain information which may be held by Northumbria Police.

 

As you may be aware the purpose of the Act is to allow a general right of
access to information held at the time of a request, by a Public Authority
(including the Police), subject to certain limitations and exemptions.

 

You asked:

 

1.     How many Special Constables do you have?

 

2.     From 2013 until 2020 how many new entrants has there been with
people leaving?

 

3.     What allowances are offered to Specials-if any supply guidelines
for claiming, please?

 

After we sought clarity, as your request was unclear you advised that at
point 2 - ‘01.01.13 to 03.02.2020 how many people joined as Specials? 
Same dates how many Specials departed the service?’ and at point 3 by
allowances you mean ‘Any allowances such as boot allowance, food, travel
or accommodation.‘

 

We have now had the opportunity to fully consider your request and I
provide a response for your attention.

 

Following receipt of your request, searches were conducted with the People
Services Department of Northumbria Police.  I can confirm that the
information you have requested is held by Northumbria Police.

 

I am able to disclose the located information to you as follows.

 

1.     There are 149 Special Constables (as at 12 February 2020)

 

2.     Between 1 January 2013 and 31 December 2019 there were 390 new
Special Constable starters and 564 leavers.

 

3.     Allowances

Special constables will be reimbursed for necessary expenses incurred as a
result of performing police duties or required training. All claims must
be checked for accuracy / validity and authorised by the claimant's first
line supervisor or where unavailable, another supervisor.

Documentation for claims

Claims should be submitted monthly to enable area commands to manage
budgets effectively. Supervision will check and sign all forms and forward
to the local Imprest for processing.

Special constables should complete the FIN7 form as a summary sheet
detailing separately the amount claimed for mileage, refreshment /
subsistence, boot allowance and fares, as applicable. If appropriate, a
Special Constable Mileage or Special Constable Boot Allowance form should
then be attached detailing the expenses under that heading. All other
expenses will be claimed on a standard Fin 7 Claim Form.

Allowances are paid to special constables as follows:

Travelling Expenses

Special constables who travel to or from duty or training using private
transport may claim at the public transport rate.

Special constable travel claims are reimbursed dependent on the miles
travelled for each claim, for example home to police base or workplace to
police base. Claims must be submitted on a Special Constable Mileage form
clearly stating the number of miles travelled, including the start address
and the destination. All journeys must be via the most direct route and be
submitted via supervision for authorisation.

Where special constables use public transport to travel to and from duty
or training, they must make supervision aware that they should complete
their tour of duty or training in sufficient time to allow them to use
public transport to travel home.

Special constables who incur Tyne Tunnel fees when taking the shortest
route to, from or in the course of duty may claim reimbursement using a
standard FIN7 form. Receipts are no longer issued by the Tyne Tunnel.
Special constables should record the journey in their Pocket Note Book for
audit and checking purposes.

Where special constables are claiming for public transport, receipts must
be attached to the FIN7 form.

Where the Force requires a special constable to travel outside of the
Force area for reasons such as a course or conference, expenses will be
paid by the area command / department which makes the request.

Boot Allowance

A boot allowance is payable to a special constable who performs the
required number of duties during a qualifying period. The required duties
are 26 hours per quarter = £3.75 and 52 hours per quarter = £7.50. This
allowance is paid quarterly in arrears. Claims must be made on a Special
Constable Boot Allowance form accompanied by the FIN7, clearly stating the
period to which the claim relates and the number of hours performed during
the relevant period. Claims submitted without the necessary information
will be returned to the claimant for correction.

Refreshment & Subsistence

If required by a supervisor to remain on duty for more than two hours (up
to five hours) beyond their pre-planned tour of duty and they have
therefore had to buy food, a refreshment allowance to a maximum of £6.87
will be paid on proof of receipt.

If required by a supervisor to remain on duty for more than five hours
beyond their pre-planned tour of duty and they have therefore had to buy
food, a subsistence allowance will be paid as follows:

• Over five hours but not exceeding eight hours to a maximum £9.61 on
proof of receipt.
• Over eight hours but not exceeding 12 hours to a maximum £13.94 on proof
of receipt.
• Over 12 hours but not exceeding 24 hours to a maximum £22.96 on proof of
receipt.

N.B. Special constables who themselves decide to work beyond their
pre-planned hours of duty are not eligible to claim the allowance. Claims
must be made on the FIN7, attaching relevant receipts, and authorised by
first line supervision or where unavailable, another supervisor.

Witness Allowance

This is payable to a special constable who attends court as a witness, and
as a consequence, suffers a loss of earnings from their normal employment.
Claims for Witness Allowance should be submitted as soon as possible on a
FIN7 and must be accompanied by a letter from the employer to indicate the
amount of NET earnings actually lost.

Loss of Remuneration Allowance (net loss only)

This is payable to a special constable who, when required to perform
police duty, has suffered a loss of earnings from their normal employment.
Claims for loss of remuneration allowance should be submitted as soon as
possible after the duty performed on a FIN7 and must be accompanied by a
letter from the employer to indicate the amount of NET earnings actually
lost.

 

 

Due to the different methods of recording information across 43 forces, a
specific response from one constabulary should not be seen as an
indication of what information could be supplied (within cost) by another.
Systems used for recording these figures are not generic, nor are the
procedures used locally in capturing the data. For this reason responses
between forces may differ, and should not be used for comparative
purposes.

 

The information we have supplied to you is likely to contain intellectual
property rights of Northumbria Police. Your use of the information must be
strictly in accordance with the Copyright Designs and Patents Act 1988 (as
amended) or such other applicable legislation. In particular, you must not
re-use this information for any commercial purpose.

 

You may be interested to know that Northumbria Police routinely publish
information via the Disclosure Log. The aim of the Disclosure Log is to
promote openness and transparency by voluntarily placing information into
the public arena.

 

The Disclosure Log contains copies of some of the information that has
been disclosed by Northumbria Police in response to requests made under
the Freedom of Information Act 2000.

 

Whilst it is not possible to publish all responses we will endeavour to
publish those where we feel that the information disclosed is in the wider
public interest.

 

The Disclosure Log will be updated once responses have been sent to the
requester.

 

I have provided the relevant link below.

 

[1]https://beta.northumbria.police.uk/about...

 

How to complain

 

If you are unhappy with our decision or do not consider that we have
handled your request properly and we are unable to resolve this issue
informally, you are entitled to make a formal complaint to us under our
complaints procedure, attached.

 

If you are still unhappy after we have investigated your complaint and
reported to you the outcome, you may complain directly to the Information
Commissioner’s Office and request that they investigate to ascertain
whether we have dealt with your request in accordance with the Act.

 

Yours sincerely

 

 

 

Michael Cleugh

Data Protection and Disclosure Advisor

 

[NOT PROTECTIVELY MARKED]

 

'Northumbria Police will be outstanding in the service we provide'

'We will do this through protecting the Vulnerable, delivering quality
Investigations and applying Problem solving to everything we do to protect
the communities we serve.'

 

 

 

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