Space and Monitoring of Space

Mary Greencup made this Freedom of Information request to Keele University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Keele University,

Under the Freedom of Information Act, please provide answers to the following:

1. Do you monitor attendance of users of rooms including the physical number of individuals occupying a room for an event?
2. How do you monitor attendance of users of rooms?
a. If it is via an attendance monitoring system please state which one you are using?
3. If you monitor the usage of space:
a. What percentage of your planned or centrally recorded teaching activity takes place?
b. What percentage is recorded as not having taken place?
4. If you monitor the actual levels of occupation of general teaching rooms (Classrooms) what is the average percentage of recorded occupation within the rooms during general Undergraduate teaching weeks.
5. What percentage of teaching rooms do you monitor?
6. How many teaching rooms do you have by the following categories:
- Lecture Theatre
- Classroom
- Computer Lab
- All other specialist teaching spaces
i. Please specify what these Specialist Teaching Spaces are.
a. How many of these rooms are managed centrally or locally (i.e. within a college of faculty)?
7. Do you have a timetabling policy?
a. If you have a timetabling policy do you state the hours that teaching will take place between?
b. Do you differentiate between “Day or Core Hours” and “Evening or Non-Core Hours” and if so what are these hours?
8. What percentage of your teaching is held during the hours of:
a. 9:00 am – 5:00 pm?
b. 5:00 pm – 9:00 pm?

Yours faithfully,

Mary Greencup

Freedom of Information Request [Keele], Keele University

Dear Mary Greencup

 

Thank you for your email of 26 March 2018 requesting information
regarding Space and the Monitoring of Space at Keele University.  I am
writing to let you know that we have received your request and will
process it as soon as possible, and in any case within 20 working days of
the day we received the request.  You will hear back from us by 25 April
2018 at the latest.

 

Kind regards

Janine Cresswell

Governance Administrator 

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Freedom of Information Request [Keele], Keele University

Dear Mary,
In order to process your request, could you please clarify what time
period your request relates to?
In accordance with the provisions of the Freedom of Information Act, the
timescale by which we are required to respond to your request is on hold
until we receive your reply.
Many thanks,
Lauren Adams
Governance Support Officer

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Dear Lauren Adams,

With regards to your request for clarification to the Freedom of Information Request - Space and Monitoring of Space , please note the time scale which the request is referring to is the undergraduate teaching weeks within the academic year 2016/2017.

Yours sincerely,

Mary Greencup

Freedom of Information Request [Keele], Keele University

Dear Mary,
Many thanks for clarifying, we will now process your request and respond
by Thursday 26th April.
Best wishes,
Lauren Adams
Governance Support Officer

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Freedom of Information Request [Keele], Keele University

1 Attachment

Dear Mary,

 

Thank you for your email of 26th March 2018 requesting information
regarding monitoring of space at Keele University.

 

Where the University's central records do not include the Faculty of
Medicine and Health Sciences, this is listed separately. 

 

1.      Do you monitor attendance of users of rooms including the physical
number of individuals occupying a room for an event? 

 

The University takes registers for some timetabled activities, excluding
lectures.

The Faculty of Medicine and Health Sciences does monitor attendance.

2.      How do you monitor attendance of users of rooms? 

a.      If it is via an attendance monitoring system please state which
one you are using? 

 

The University uses paper registers.

The Faculty of Medicine and Health Sciences uses Celcat.

3.      If you monitor the usage of space: 
a.      What percentage of your planned or centrally recorded teaching
activity takes place? 

 

This information is not recorded centrally, individual Schools select what
they monitor, to locate and collate this data would take beyond the
appropriate limit set out at Section 12 of the FOIA, being the equivalent
of 18 hours. 

Celcat does not record this data.

b.      What percentage is recorded as not having taken place? 

 

This information is not recorded centrally, individual Schools select what
they monitor, to locate and collate this data would take beyond the
appropriate limit set out at Section 12 of the FOIA, being the equivalent
of 18 hours. 

Celcat does not record this data.

4.      If you monitor the actual levels of occupation of general teaching
rooms (Classrooms) what is the average percentage of recorded occupation
within the rooms during general Undergraduate teaching weeks. 

 

This information is not recorded centrally, individual Schools select what
they monitor, to locate and collate this data would take beyond the
appropriate limit set out at Section 12 of the FOIA, being the equivalent
of 18 hours.

 

Faculty of Medicine and Health Sciences: 29.05% occupancy (9am - 9pm),
Semester 1 and 2 teaching weeks 2016-17:  36.38%

5.      What percentage of teaching rooms do you monitor? 

 

This information is not recorded centrally, individual Schools select what
they monitor, to locate and collate this data would take beyond the
appropriate limit set out at Section 12 of the FOIA, being the equivalent
of 18 hours.

 

Faculty of Medicine and Health Sciences: All rooms within the Faculty are
equipped with readers and are monitored depending on the event.

6.      How many teaching rooms do you have by the following categories: 

-       Lecture Theatre - 17
-       Classroom - 91
-       Computer Lab - 11
-       All other specialist teaching spaces - 45
i.      Please specify what these Specialist Teaching Spaces are.

These specialist space consist of: Music rooms, laboratories, resource
rooms, consulting rooms, clinical skills rooms

 
a.      How many of these rooms are managed centrally or locally (i.e.
within a college of faculty)? 

 

Of these rooms 69 are managed centrally and 95 by Schools.

7.      Do you have a timetabling policy? 

 

The University has timetabling protocols.

a.      If you have a timetabling policy do you state the hours that
teaching will take place between? 

 

9.00 - 19.00, except Undergraduate teaching on Wednesdays 9.00 - 13.00.

The Faculty of Medicine and Health Sciences does not state the hours that
teaching will take place.

b.      Do you differentiate between “Day or Core Hours” and “Evening or
Non-Core Hours” and if so what are these hours? 

 

Evening activities are mostly for student societies or student bookings,
18.00 - 22.00.

The Faculty of Medicine and Health Sciences does not differentiate.

8.      What percentage of your teaching is held during the hours of: 
a.      9:00 am – 5:00 pm? 

 

For the University excluding the Faculty of Medicine and Health Sciences:
Approximately 98%

Faculty of Medicine and Health Sciences: 92.6%

 

b.      5:00 pm – 9:00 pm?

 

For the University excluding the Faculty of Medicine and Health Sciences:
Approximately 2%

Faculty of Medicine and Health Sciences: 7.4%

 

Should you have any queries or are not satisfied with the response you
have received, please contact me in the first instance. If you are unhappy
with the way your request for information has been handled you have the
right to submit a complaint by following our Complaints Procedures, a copy
of which is attached.

 

 

Best wishes,

 

Lauren Adams

Governance Support Officer

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