Space and Monitoring of Space

Mary Greencup made this Freedom of Information request to Durham University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Durham University,

Under the Freedom of Information Act, please provide answers to the following:

1. Do you monitor attendance of users of rooms including the physical number of individuals occupying a room for an event?
2. How do you monitor attendance of users of rooms?
a. If it is via an attendance monitoring system please state which one you are using?
3. If you monitor the usage of space:
a. What percentage of your planned or centrally recorded teaching activity takes place?
b. What percentage is recorded as not having taken place?
4. If you monitor the actual levels of occupation of general teaching rooms (Classrooms) what is the average percentage of recorded occupation within the rooms during general Undergraduate teaching weeks.
5. What percentage of teaching rooms do you monitor?
6. How many teaching rooms do you have by the following categories:
- Lecture Theatre
- Classroom
- Computer Lab
- All other specialist teaching spaces
i. Please specify what these Specialist Teaching Spaces are.
a. How many of these rooms are managed centrally or locally (i.e. within a college of faculty)?
7. Do you have a timetabling policy?
a. If you have a timetabling policy do you state the hours that teaching will take place between?
b. Do you differentiate between “Day or Core Hours” and “Evening or Non-Core Hours” and if so what are these hours?
8. What percentage of your teaching is held during the hours of:
a. 9:00 am – 5:00 pm?
b. 5:00 pm – 9:00 pm?

Yours faithfully,

Mary Greencup

ACCESS I., Durham University

Dear Ms Freencup,

Freedom of Information Request

I acknowledge receipt of your email below requesting information from Durham University.

Please be advised that the University will respond as soon as possible and in any event within 20 working days.

Yours sincerely,

Information Governance Unit
Durham University

Information Governance Unit
t: +44 (0) 191 334 6103/46246 e: [Durham University request email]

CONFIDENTIALITY NOTICE:
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ACCESS I., Durham University

Dear Greencup

 

Thank you for your request for information from Durham University.
Colleagues have provided the information below attached in response to
your questions.

 

1.         Do you monitor attendance of users of rooms including the
physical number of individuals occupying a room for an event?   Yes, 
during our annual survey week in November each year

2.         How do you monitor attendance of users of rooms?  As above

a.         If it is via an attendance monitoring system please state which
one you are using? N/A

3.         If you monitor the usage of space: Annual space utilisation
survey carried out in November each year.

a.         What percentage of your planned or centrally recorded teaching
activity takes place?   We do not hold the information in the form
requested.   However, we know that the actual frequency of central room
use was 1.2% less than the timetabled use.

b.         What percentage is recorded as not having taken place? We do
not hold the information in the form requested.

4.         If you monitor the actual levels of occupation of general
teaching rooms (Classrooms) what is the average percentage of recorded
occupation within the rooms during general Undergraduate teaching weeks.  
 Average occupancy levels are 43% over the last 3 years

5.         What percentage of teaching rooms do you monitor? 100%

6.         How many teaching rooms do you have by the following
categories:

            Lecture Theatre – when classed as capacity 80> = 35

            Classroom when classed as capacity <80 = 167

            Computer Lab = 24

            All other specialist teaching spaces = 81

i.          Please specify what these Specialist Teaching Spaces are –
these are generally laboratories, music rehearsal rooms, art and design
studios and a Moot Court.

a.         How many of these rooms are managed centrally or locally (i.e.
within a college of faculty)? Of the total of 307 rooms (including labs
and specialist space), 152 are managed centrally

7.         Do you have a timetabling policy? Yes

a.         If you have a timetabling policy do you state the hours that
teaching will take place between? The core teaching hours are from 9am to
6pm on Monday, Tuesday, Thursday and Friday and from     9am to 1pm on
Wednesday.

b.         Do you differentiate between “Day or Core Hours” and “Evening
or Non-Core Hours” and if so what are these hours? The ‘Day hours’ finish
at 6pm and the ‘Evening hours’ start at 6pm

8.         What percentage of your teaching is held during the hours of:

a.         9:00 am – 5:00 pm? Approximately 82%

b.         5:00 pm – 9:00 pm? Approximately 18%

 

 

 

 

If you are dissatisfied with the University’s response to your freedom of
information request, you can ask us to internally review our handling of
your request, including the application of any exemptions applied.  To do
this, please email [1][Durham University request email] or write to:

 

Information Governance Unit

Maple Wing

Mountjoy Centre

Stockton Road

Durham

DL1 3LE           

 

Please state the grounds on which you wish the decision to be reviewed and
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If you are not satisfied with the results of the internal review you may
apply to the Information Commissioner's Office for an independent review.

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

[2]www.ico.org.uk

 

Yours sincerely

 

Donna Walker

Information Governance Officer

Durham University

 

 

References

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