South West Community Assembly Closed Meetings

Neil Fitzmaurice made this Freedom of Information request to Sheffield City Council

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The request was partially successful.

Neil Fitzmaurice

Dear Sheffield City Council,
I would like to see details of South West Community Assembly Meetings between September 2010 and February 28th 2011. This request relates to meetings other than public meetings including briefing meetings for councillors. I wish to see minutes, agendas and reports relating to these meetings.

Yours faithfully,

Neil Fitzmaurice

Firstpoint@sheffield.gov.uk, Sheffield City Council

1 Attachment

Dear Mr Fitzmaurice

Thank you for your freedom of information email request received at First
Point.

Your request for this information has been forwarded to the appropriate
officer and will be dealt with as promptly as possible.

You should expect to receive a reply within 20 working days.

For more information visit the councils [1]freedom of information page

Please do not hesitate to contact [2]First Point again with any further
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Customer Services
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Neil Fitzmaurice left an annotation ()

I am the requester. This is a mistake. This FOI request was inadvertently sent twice. This is a duplicate. I have received a response from Sheffield City Council to the original request and am currently awaiting the information.

cdu, Sheffield City Council

5 Attachments

Dear Neil Fitzmaurice,

Thank you for your freedom of information request.

There are quite a few documents relating to the Community Assembly
meetings you have requested. I have had trouble sending these within 1
email to you due to the combined size of the documents. As a result, I
will have to send these to you within 3 separate emails. Can you please
let me know that these emails have all arrived safely with you when you
receive them?

Please find attached the first set of documents relating 25th November,
2010.

<<a11 25 November, 2010.doc>> <<04 Sheffield Futures.pdf>> <<05 Highways
report.doc>> <<06 Sandygate Road fs.doc>> <<06a Sandygate Road.doc>>

Kindest regards

Simon

Simon Aldwinckle - Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1 2XX
T: 0114 27 35922 I E: [1][email address] I W: [2]www.sheffield.gov.uk
If you are unhappy with the service you have received in relation to your
request and wish to make a complaint, you should write to: Complaints
Team, Floor 2, Howden House, Union Street, Sheffield S1 2SH. If you are
not content with the outcome your complaint, you may apply directly to the
Information Commissioner for a decision. Generally, the Commissioner
cannot make a decision unless you have exhausted our complaints procedure.
The Information Commissioner can be contacted at: The Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.

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cdu, Sheffield City Council

5 Attachments

Dear Neil Fitzmaurice,

Thank you for your freedom of information request.

There are quite a few documents relating to the Community Assembly
meetings you have requested. I have had trouble sending these within 1
email to you due to the combined size of the documents. As a result, I
will have to send these to you within 3 separate emails. Can you please
let me know that these emails have all arrived safely with you when you
receive them?

Please find attached the second set of documents relating 25th November,
2010.

<<07 Climate Change Fund Paper.doc>> <<07a CCF commonwheels.pdf>> <<07b
CCF St. Thomas Church.pdf>> <<07c CCF transitition crookes.pdf>> <<05
SWCAB 25 November 2010.doc>>

Kindest regards

Simon

Simon Aldwinckle - Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1 2XX
T: 0114 27 35922 I E: [1][email address] I W: [2]www.sheffield.gov.uk
If you are unhappy with the service you have received in relation to your
request and wish to make a complaint, you should write to: Complaints
Team, Floor 2, Howden House, Union Street, Sheffield S1 2SH. If you are
not content with the outcome your complaint, you may apply directly to the
Information Commissioner for a decision. Generally, the Commissioner
cannot make a decision unless you have exhausted our complaints procedure.
The Information Commissioner can be contacted at: The Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.

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cdu, Sheffield City Council

9 Attachments

Dear Neil Fitzmaurice,

Thank you for your freedom of information request.

There are quite a few documents relating to the Community Assembly
meetings you have requested. I have had trouble sending these within 1
email to you due to the combined size of the documents. As a result, I
will have to send these to you within 3 separate emails. Can you please
let me know that these emails have all arrived safely with you when you
receive them?

Please find attached the set of documents relating 9th September, 2010.

<<a10 9 September, 2010.doc>> <<04 SWCA Report - Community Plan 2010-11 sb
v1.doc>> <<04a SW Community Plan DRAFT (2).doc>> <<05 SW 2010-11 Budget
Report.doc>> <<06 Climate Change Fund Paper (TB 18 08 10).doc>> <<07
Highways Budget Report SWCA Members Briefing 9 Sep 10.doc>> <<08 Whirlow
Lane Petition SWCA Report FINAL.doc>> <<08a Whirlow Lane Report APPENDIX
A.doc>> <<04 SWCAB 9 September 2010.doc>>

Kindest regards

Simon

Simon Aldwinckle - Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1 2XX
T: 0114 27 35922 I E: [1][email address] I W: [2]www.sheffield.gov.uk
If you are unhappy with the service you have received in relation to your
request and wish to make a complaint, you should write to: Complaints
Team, Floor 2, Howden House, Union Street, Sheffield S1 2SH. If you are
not content with the outcome your complaint, you may apply directly to the
Information Commissioner for a decision. Generally, the Commissioner
cannot make a decision unless you have exhausted our complaints procedure.
The Information Commissioner can be contacted at: The Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.

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Neil Fitzmaurice

Dear Simon Aldwinckle,

I have received the information. Thank you

Yours sincerely,

Neil Fitzmaurice

Neil Fitzmaurice

Dear cdu,

I received information relating to some of the SW Community Assembly meetings but not all. I now discover there were meetings on 10th Jan and 10th Feb details of which have not been sent with the other documents . Could you please check this for me as it was these minutes that I particularly wanted to see along with reports etc relating to them.

Yours sincerely,

Neil Fitzmaurice

cdu, Sheffield City Council

Dear Mr Fitzmaurice,

Thank you for your response.

I have looked into this and can confirm that there were also some less
formal related briefing sessions that officers had done for members. I
apologise that these were not included within the first set of emails I
sent to you. They were not done as formally as the ones I sent you
before, but you may find them useful and give you the remaining
information you are after. As they are informal sessions and the
sessions were taken by various officers, there are again a number of
attachments which I will send to you over the next few emails in order
to avoid email size limits and to keep them separated by meeting date
which will hopefully make them easier to read.

There should be 6 further emails following this email which cover
briefing sessions held on 14th December, 13th January, 28th January,
10th February, 15th February and 10th March. Please note that a meeting
was scheduled to be held on 2nd December, but that was cancelled due to
the snow. Can you please let me know if you get the attachments all
through OK?

This covers the 10th February meeting that you mentioned below, but the
only meeting that occurred on 10th January that I can find is the public
one that was originally scheduled for 16th December 2010, but this was
rescheduled due to bad weather. The link for papers etc is
http://www.sheffield.gov.uk/your-city-co...
-assemblies/south-west/agendas/agenda-10th-january-2011. It may be the
13th January meeting which is covered within the emails that you may be
describing.

There was also another public meeting held on 31st March which can be
found here:
http://www.sheffield.gov.uk/your-city-co...
-assemblies/south-west/agendas/agenda-31st-march-2011

Please let me know if there was anything else I can help with.

Kindest regards

Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX
T: 0114 27 35922 I E: [email address] I W:
www.sheffield.gov.uk

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cdu, Sheffield City Council

5 Attachments

Dear Mr Fitzmaurice,

14th December meeting papers as promised.

<<Minutes SDF 14 12 10 (V2).doc>> <<SW CAA - Consultation Comments
Summary.doc>> <<a12 14 December 2010.doc>> <<Consultation Report -Part
1.doc>> <<SDF Consultation Cover Sheet.doc>>

Kindest regards

Simon
Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX

T: 0114 27 35922 I E: [email address] I W:
[1]www.sheffield.gov.uk

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cdu, Sheffield City Council

5 Attachments

Dear Mr Fitzmaurice,

13th January meeting papers as promised.

<<SWMB Agenda 13 01 2011.doc>> <<2011 SW Assembly S106 Briefing Report -
13th Jan 2011 (2).pdf>> <<Minutes SWCA MB 13 1 11 (ARTB).doc>> <<Note from
S106 meeting.doc>> <<South west community assembly Highways PFI Jan
11.ppt>>

Kindest regards

Simon
Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX

T: 0114 27 35922 I E: [email address] I W:
[1]www.sheffield.gov.uk

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cdu, Sheffield City Council

10 Attachments

Dear Mr Fitzmaurice,

15th February meeting papers as promised.

<<SWMB Agenda 15 02 2011.doc>> <<App A SWCA Large Scheme List -
Crookes.xls>> <<App B SWCA Large Scheme List - Dore & Totley.xls>> <<App C
SWCA Large Scheme List - Ecclesall.xls>> <<App D SWCA Large Scheme List -
Fulwood.xls>> <<App E Crookes Small Schemes.doc>> <<App F Dore & Totley
Small Schemes.doc>> <<App G Ecclesall Small Schemes.doc>> <<App H Fulwood
Small Schemes.doc>> <<SWCA Members Briefing Feb 11.doc>>

Kindest regards

Simon
Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX

T: 0114 27 35922 I E: [email address] I W:
[1]www.sheffield.gov.uk

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cdu, Sheffield City Council

5 Attachments

Dear Mr Fitzmaurice,

28th January meeting papers as promised.

<<SWCAMembers BriefingBackgroundInfoDec10.doc>> <<a 28 January 2011.doc>>
<<Notes from Parks Briefing 28 01 11.doc>> <<P & C Cover Sheet.doc>>
<<Sheffield Standard_South West CA_Oct10.ppt>>

Kindest regards

Simon
Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX

T: 0114 27 35922 I E: [email address] I W:
[1]www.sheffield.gov.uk

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cdu, Sheffield City Council

12 Attachments

Dear Mr Fitzmaurice,

10th February meeting papers as promised.

<<South West V7.pdf>> <<2011-12 Budget.doc>> <<Citywide Framework -
Appendices.pdf>> <<Citywide Framework Final March 11 (compressed).pdf>>
<<Community Assemblies (South) Member Briefing January 2011.doc>>
<<Houndkirk report to SW Assembly.doc>> <<Houndkirk.Burb.Hath plan.pdf>>
<<MB Agenda 10 Feb 2011.doc>> <<Member Briefing Burbage Houndkirk &
Hathersage Moors.doc>> <<Minutes SWCA MB 13 1 11 (ARTB).doc>> <<Report to
SCC - outcomes of consultation - final.doc>> <<sheffmoorsplan.pdf>>

Kindest regards

Simon
Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX

T: 0114 27 35922 I E: [email address] I W:
[1]www.sheffield.gov.uk

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cdu, Sheffield City Council

8 Attachments

Dear Mr Fitzmaurice,

10th March meeting papers as promised.

<<2011-12 Budget TBFinal.doc>> <<SWCAB 10 March 2011.doc>> <<a12 10 March
2011.doc>> <<Appendix2ParksandCountrysideStaffingSWCA.doc>> <<Appendix 1
interim report PILOT PROJECT2.doc>> <<Local Listings Cover Sheet.doc>>
<<South West.doc>> <<SWCA Taskng Officer Projects and Parks
reportMarch11.docx>> <<SWCAB 10 March 2011.doc>>

Kindest regards

Simon
Simon Aldwinckle
Assistant Development Manager I Communities Development Unit I
Communities I Sheffield City Council I New Bank House I PO Box 1918 I S1
2XX

T: 0114 27 35922 I E: [email address] I W:
[1]www.sheffield.gov.uk

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Neil Fitzmaurice

Dear cdu,

I have still not received minutes of the 10th February meeting. This meeting is comparable with the equivalent January meeting and agendas are similarly composed. While there may be differences in the kind of recording between some meetings, judging from the agenda it seems unlikely there would be no minutes at all. Could you please look into this?

Yours sincerely,

Neil Fitzmaurice

cdu, Sheffield City Council

Dear Mr Fitzmaurice,

I have asked the manager of the team who supports the Community Assembly
to double check this for me. Their initial thoughts were that there may
not have been minutes produced for this particular meeting and they
confirmed they do not have any minutes of this meeting filed with the
other related documents. However, they have agreed to check all the
other possible locations and get back to me.

I will let you know the outcome as soon as I can.

Kindest regards

Simon
Simon Aldwinckle - Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1
2XX
T: 0114 27 35922 I E: [email address] I W: www.sheffield.gov.uk

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cdu, Sheffield City Council

Dear Mr Fitzmaurice,

I can confirm that there were no formal minutes taken during this
meeting.

However, Tammy Barrass (the Community Assembly manager) has kindly
offered to try and pull together and write up any hand written notes she
can find that were taken at the meeting and send you a copy.

Kindest regards

Simon
Simon Aldwinckle - Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1
2XX
T: 0114 27 35922 I E: [email address] I W: www.sheffield.gov.uk

If you are unhappy with the service you have received in relation to
your request and wish to make a complaint, you should write to:
Complaints Team, Floor 2, Howden House, Union Street, Sheffield S1 2SH.
If you are not content with the outcome your complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
Commissioner cannot make a decision unless you have exhausted our
complaints procedure. The Information Commissioner can be contacted at:
The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire SK9 5AF.

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Neil Fitzmaurice

Dear cdu,

I have still not received any details of the 10th February meeting.
My first request for this information was made on 3rd March.
It was the 10th February meeting's details I particularly wished to see.

Yours sincerely,

Neil Fitzmaurice

cdu, Sheffield City Council

Dear Mr Fitzmaurice,

We apologise that these have not been sent to you yet. We will look
contact the relevant member of staff and endeavour to get the notes to
you as soon as possible.

Thank you for your continued patience.

Kind Regards

Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1
2XX
T: 0114 27 36672 I E: [email address] I W: www.sheffield.gov.uk

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cdu, Sheffield City Council

1 Attachment

Dear Mr Fitzmaurice

As requested, please find attached a copy of the notes. There were no
formal notes taken at the meeting due to a staff member unexpectedly
having to leave the meeting.

I hope this now satisfies your request. Thank you.

If you are unhappy with the service you have received in relation to
your request and wish to make a complaint, you should write to:
Complaints Team, Floor 2, Howden House, Union Street, Sheffield S1 2SH.
If you are not content with the outcome your complaint, you may apply
directly to the Information Commissioner for a decision. Generally, the
Commissioner cannot make a decision unless you have exhausted our
complaints procedure. The Information Commissioner can be contacted at:
The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire SK9 5AF.

Kind Regards

Development Unit
Sheffield City Council I New Bank House I PO Box 1918 I Sheffield I S1
2XX
T: 0114 27 36672 I E: [email address] I W: www.sheffield.gov.uk

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