Software systems

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Dear National Institute for Health and Care Excellence,

Please may you provide the information for the following systems?
Finance system:
• Who is your current provider?
• When does the contract expire, and do you have extension options?
• What is the value of the contract?
• What modules do you use e.g. general ledger?
• What is your budget?
• When did the contract start?
Procurement system:
• Who is your current provider?
• When does the contract expire, and do you have extension options?
• What is the value of the contract?
• What is your budget?
• When did the contract start?
Invoicing:
• Do you have an electronic invoicing system in place?
• If so, who is the current service provider of this system?
• when does this contract expire and is there extension options?
• What is the value of the contract?
• What is your annual invoice paper usage?
• How many invoices are processed annually?

Yours faithfully,

Conor McClean

NICE Mail, National Institute for Health and Care Excellence

1 Attachment

Dear Conor,

 

Reference No: EH107058

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for contacting the National Institute for Health and Care
Excellence (NICE) with your request for information, sent to our office on
30 August 2019, in which you asked for the following information:

 

1.     Finance system:

a.     Who is your current provider?

b.    When does the contract expire, and do you have extension options?

c.     What is the value of the contract?

d.    What modules do you use e.g. general ledger?

e.     What is your budget?

f.     When did the contract start?

 

2.     Procurement system:

a.     Who is your current provider?

b.    When does the contract expire, and do you have extension options?

c.     What is the value of the contract?

d.    What is your budget?

e.     When did the contract start?

 

3.     Invoicing:

a.     Do you have an electronic invoicing system in place?

                      i.        If so, who is the current service provider
of this system?

b.    When does this contract expire and is there extension options?

c.     What is the value of the contract?

d.    What is your annual invoice paper usage?

e.     How many invoices are processed annually?

 

Your request will now be considered and you will receive a response within
the statutory timescale of 20 working days as defined by the Act, subject
to the information not being exempt or containing a reference to a third
party. In some circumstances we may be unable to achieve this deadline. If
this is likely you will be informed and given a revised time-scale at the
earliest opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information you request. If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you. If you chose not to make a payment then your request will remain
unanswered.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

 

I would like to take this opportunity to thank you for your interest in
NICE.

 

Yours sincerely,

 

Alex

 

Alexander Smith

Communications Executive

National Institute for Health and Care Excellence
Level 1A | City Tower | Piccadilly Plaza | Manchester M1 4BD | United
Kingdom
Tel: 0300 323 0141 | Fax: 0300 323 0149

Web: [1]http://nice.org.uk

 

[2]20 years of NICE email banner

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National Institute for Health and Care Excellence (NICE), National Institute for Health and Care Excellence

1 Attachment

Dear Conor,

 

Reference No: EH107058

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for contacting the National Institute for Health and Care
Excellence (NICE) with your request for information. The Freedom of
Information Act relates to recorded information held by a public
authority, at the time of the request. Our response to your request is
below; I have answered each question in turn.

 

 1. Finance system:

 a. Who is your current provider?

NHS Shared Business Services.

 

 b. When does the contract expire, and do you have extension options?

30 August 2022 with no option to extend.

 

 c. What is the value of the contract?

£190,870, subject to expected volumes of transactions.

 

 d. What modules do you use e.g. general ledger?

General ledger; Accounts payable; Accounts receivable; Bank & cash; IPROC;
Business intelligence.

 

 e. What is your budget?  

Please see answer to 1a.

 

 f. When did the contract start?

1 July 2017.

 

 2. Procurement system:

 a. Who is your current provider?

Not applicable. We do not have a dedicated procurement system as we use
manual processes along with the Crown Commercial Services systems.

 

 b. When does the contract expire, and do you have extension options?

Not applicable.

 

 c. What is the value of the contract?

Not applicable.

 

 d. What is your budget?

Not applicable.

 

 e. When did the contract start?

Not applicable.

 

 3. Invoicing:

 a. Do you have an electronic invoicing system in place?

Yes.

i. If so, who is the current service provider of this system?

NHS Shared Business Services.

 

 b. When does this contract expire and is there extension options?

30 August 2022 with no option to extend.

 

 c. What is the value of the contract?

Please see answer to 1a.

 

 d. What is your annual invoice paper usage?

80% of invoices processed are paper, 20% are electronic.

 

 e. How many invoices are processed annually?

There were 2980 invoices for accounts payable invoices and 437 accounts
receivable invoices in 2018/19.

 

If you have any questions on this response you are welcome to call me on
the enquiry handling team number: 0300 323 0141 (weekdays 09:00 – 17:00).

 

If you are unhappy with this response and want an internal review of how
we handled your request, you must write to us within 40 working days of
our response. Send your request to: Associate Director, Corporate Office,
National Institute for Health and Care Excellence, 10 Spring Gardens,
London SW1A 2BU or email: [1][email address]. When we receive your
request we will send you an acknowledgement within 5 working days.

 

The Associate Director, Corporate Office, will review your complaint and
send you a full reply usually within 20 working days. If you are
dissatisfied with the outcome of this review, you can apply directly to
the Information Commissioner for a decision at: The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.

 

Kind regards,

 

Alex

 

Alexander Smith

Communications Executive

National Institute for Health and Care Excellence
Level 1A | City Tower | Piccadilly Plaza | Manchester M1 4BD | United
Kingdom
Tel: 0300 323 0141 | Fax: 0300 323 0149

Web: [2]http://nice.org.uk

 

[3]20 years of NICE email banner

 

From: NICE Mail
Sent: 30 August 2019 12:57
To: '[FOI #600484 email]'
<[4][FOI #600484 email]>
Subject: EH107058 - Freedom of Information request - Software systems

 

Dear Conor,

 

Reference No: EH107058

 

FREEDOM OF INFORMATION ACT 2000

 

Thank you for contacting the National Institute for Health and Care
Excellence (NICE) with your request for information, sent to our office on
30 August 2019, in which you asked for the following information:

 

 1. Finance system:

 a. Who is your current provider?
 b. When does the contract expire, and do you have extension options?
 c. What is the value of the contract?
 d. What modules do you use e.g. general ledger?
 e. What is your budget?
 f. When did the contract start?

 

 2. Procurement system:

 a. Who is your current provider?
 b. When does the contract expire, and do you have extension options?
 c. What is the value of the contract?
 d. What is your budget?
 e. When did the contract start?

 

 3. Invoicing:

 a. Do you have an electronic invoicing system in place?

i. If so, who is the current service provider of this system?

 b. When does this contract expire and is there extension options?
 c. What is the value of the contract?
 d. What is your annual invoice paper usage?
 e. How many invoices are processed annually?

 

Your request will now be considered and you will receive a response within
the statutory timescale of 20 working days as defined by the Act, subject
to the information not being exempt or containing a reference to a third
party. In some circumstances we may be unable to achieve this deadline. If
this is likely you will be informed and given a revised time-scale at the
earliest opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information you request. If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you. If you chose not to make a payment then your request will remain
unanswered.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

 

I would like to take this opportunity to thank you for your interest in
NICE.

 

Yours sincerely,

 

Alex

 

Alexander Smith

Communications Executive

National Institute for Health and Care Excellence
Level 1A | City Tower | Piccadilly Plaza | Manchester M1 4BD | United
Kingdom
Tel: 0300 323 0141 | Fax: 0300 323 0149

Web: [5]http://nice.org.uk

 

[6]20 years of NICE email banner

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