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Software Licenses

Leo Wu made this Freedom of Information request to Royal Mint Advisory Committee on the Design of Coins, Medals, Seals and Decorations

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

We're waiting for Leo Wu to read recent responses and update the status.

Dear Royal Mint Advisory Committee on the Design of Coins, Medals, Seals and Decorations,

I would like to ask

Q1. Do you look after your own IT or is it outsourced?
Q2. How much did you pay in last financial year for software licenses?
Q3. How many computers users do you have?
Q4. When do you need to renew the contract with Microsoft for software licenses? What was the value of your last contract per year?
Q5. Do you currently measure software usage versus the number of licenses purchased? If so what is used for software usage metering?
Q6. Do you use a software asset management tool?
Q7. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement.

Yours faithfully,

Leo Wu

informationoffice, Royal Mint Advisory Committee on the Design of Coins, Medals, Seals and Decorations

Hello

Thank you for your email

Your query has been passed to our Information Department,and may take up to 28 days to answer, my apologies for the delay which is due to experiencing extremely high customer contact throughout the business.

Regards
Customer Services

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Dear informationoffice,

Could you please answer requests as soon as possible as it's already delayed?
Thank you very much indeed.

Yours sincerely,

Leo Wu

FOI, Royal Mint Advisory Committee on the Design of Coins, Medals, Seals and Decorations

Dear Sir/Madam

Thank you for your e-mail. Unfortunately your FOI request was not received by The Royal Mint Ltd. until today.

We will ensure that we respond to your request within the next 20 working days.

Kind Regards
Rhian Ridgway

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FOI, Royal Mint Advisory Committee on the Design of Coins, Medals, Seals and Decorations

Dear Mr Wu

We have now reviewed your request for information. I set out below questions 1, 3, 4, 5, 6, and 7 of your original request with our responses:

1. Do you look after your own IT or is it outsourced?

Both; some of our IT we look after ourselves and some is outsourced.

3. How many computer users do you have?

Around 600.

4. When do you need to renew the contract with Microsoft for software licenses? What was the value of your last contract per year?

The business has various contracts in place with Microsoft which will have different start and renewal dates. The annual value of the last contract we entered into with Microsoft was £53,003.16.

5. Do you currently measure software usage versus the number of licenses purchased? If so what is used for software usage metering?

Yes – we use Centennial for this.

6. Do you use a software asset management tool?

Yes.

7. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement.

The Royal Mint has a designated IT Procurement Manager. The IT Procurement Manager will work with the appropriate IT Managers when it comes to the procurement of IT Software.

With regard to your question 2 – How much did you pay in last financial year for software licences? – we are withholding this information under section 43 of the FOI Act as we feel that the release of this information would be likely to prejudice the commercial interests of The Royal Mint.

Section 43 is a qualified exemption and as a result The Royal Mint is required to weight the public interest in disclosing the information against the public interest in maintaining the exemption. Whilst The Royal Mint recognises there is a public interest in openness and transparency, having taken all the circumstances into consideration we have concluded that this is outweighed by the public interest in maintaining the exemption in this case. In particular we are very concerned that the disclosure of this information would be of significant commercial value to potential software licensors which may be to the detriment of The Royal Mint in any forthcoming contract negotiations or tender processes.

If you are dissatisfied with the way we have handled your request, you may request a review of our decision or make a complaint by writing to:

Vin Wijeratne
Director of Finance
The Royal Mint
Llantrisant
Pontyclun
CF72 8YT.

If you are dissatisfied with the outcome of your complaint, you may refer the matter to the Information Commissioner for a decision. Please be aware that the Commissioner will be unlikely to make a decision until you have been through our internal complaints procedure first. You can write to the Commissioner at:

FOI/EIR Complaints Resolution
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

or use the online complaints form published by the Commissioner which is available at www.ico.gov.uk/complaints.aspx.

Please do not hesitate to contact me if you wish to discuss your request further or have any other queries. My contact details are set out below.

Yours sincerely


Rhian Ridgway
Tax and Compliance Accountant

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We don't know whether the most recent response to this request contains information or not – if you are Leo Wu please sign in and let everyone know.