Shared IT services with Dyfed Powys Police

caebrwyn made this Freedom of Information request to Carmarthenshire Council

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The request was partially successful.

Dear Mr Tillman,

I understand that the County Council recently began to share IT services with Dyfed Powys Police. Could you please provide the following;

1. All documents, reports, risk assessments and appraisals relating to the merger.
2. Total cost to Carmarthenshire Council of the merger, eg new equipment, legal advice, protocol, officer time.
3. Any revised protocol relating to, but not exclusively; privacy issues, access by the council to the Police National Network and Police access to County Council records.
4. Any correspondence through either personal/official email accounts relating to this merger.
5. Initial and proposed job losses within the council's IT department relative to the merger.

Yours faithfully,

Jacqui Thompson

FOIA, Carmarthenshire Council

Dear Mrs. Thompson

Thank you for your request for information, which was received on 19th
December, 2011 and is being dealt with under the Freedom of Information
Act 2000. We are therefore required to provide you with a response
within 20 working days, which will be on or before 18th January, 2011.

If we require any clarification or further details, we will contact you
as soon as possible - if this is the case, then the timescale for
response specified above may be subject to change.

In the meantime, if you have any queries, please do not hesitate to
contact me, remembering to quote the reference number provided above in
any communications.

Yours sincerely

John Tillman

Swyddog Gwybodaeth a Diogelu Data

Adran y Prif Weithredwr

Cyngor Sir Gaerfyrddin

Information & Data Protection Officer

Chief Executive's Department

Carmarthenshire County Council

Mewnol/Internal: 4127

Allanol/External: 01267 224127

show quoted sections

FOIA, Carmarthenshire Council

Dear Mrs Thompson,

 

I refer to your request for information, which was received on 19^th
December, 2011 and has been dealt with under the Freedom of Information
Act 2000.

 

The specific information you requested was as follows:

 

“I understand that the County Council recently began to share IT services
with Dyfed Powys Police. Could you please provide the following;

 

1. All documents, reports, risk assessments and appraisals relating to the
merger.

 

2. Total cost to Carmarthenshire Council of the merger, eg new equipment,
legal advice, protocol, officer time.

 

3. Any revised protocol relating to, but not exclusively; privacy issues,
access by the council to the Police National Network and Police access to
County Council records.

 

4. Any correspondence through either personal/official email accounts
relating to this merger.

 

5. Initial and proposed job losses within the council's IT department
relative to the merger.”

 

In response, we do not hold any information in relation to a “merger”, as
there has in fact been no merger of the IT Services of Dyfed Powys Police
and Carmarthenshire County Council.

 

The Council and the Police have only entered into a Shared Service
Arrangement at this stage in relation to the post of Joint IT Manager. 
The Council and the Police Authority share the costs of the Joint IT
Manager on a 50:50 basis.

 

A key issue now is to assess the extent to which any further sharing of IT
facilities would benefit both organisations. However, both organisations
are committed to ensure that there is no compromise of security arising
out of shared facilities.

 

As a result of this arrangement, the Council were able to make the post of
Head of Information Technology redundant. At this stage, there are no
further identified reductions in staffing arising specifically out of the
Shared Service Arrangement.

 

Yours sincerely

John Tillman
Swyddog Gwybodaeth a Diogelu Data
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information & Data Protection Officer
Chief Executive's Department
Carmarthenshire County Council

Mewnol/Internal: 4127
Allanol/External: 01267 224127

 

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caebrwyn left an annotation ()

I guess that's all I'm going to get, as it is not exactly a 'refusal' I have to assume their position is correct - any sensible suggestions or advice would be welcome.

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