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Semi-Independent Living for 16+ In Maiden

DANIEL OLALEYE made this Freedom of Information request to Royal Borough of Windsor and Maidenhead

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Dear Royal Borough of Windsor and Maidenhead,

I am in the process of registering as a provider for semi-independent living for Care Leavers 16-17 year olds in Borough of Windsor and Maidenhead area, and have a few questions as below:

1)What are the mandatory documents that would be needed to be submitted when registering as a provider?

2)Once all mandatory documents have been submitted and verified, how long is it before a new provider starts getting referrals?

3)What is the referral process?

4)Does the Council this type of living situation as Houses in multiple occupation (HMO)?

5)Would the Council require a change of use?

6) Can you advise on the Council's expected/required property standards for a property that will house up to 16-17 care leavers?

7) Does the Local authority/ Children's Trust carry out an inspection of the property before placements commence?

8) What is the waiting period for an inspection to take place?

9)What is the waiting period between inspection and approval (with the assumption that there are no improvements needed)?

10) What is the waiting period between approval and referrals?

11) Do you hold provider meetings? If so how can one arrange to attend one of these?

12) How often does the local authority/ children's trust make payments to providers for services provided?

13) What is the basic weekly or monthly payment to provide semi-independent living for 16-17?

14) Please supply list of standard policies & procedures the Local authority/Children's' Trust expects from providers?

15)At what stage do providers have access to the placement portal?

16)Apart from the placement portal, are there any other ways of getting 16+ Care leaver placements?

17)How many 16-17 year olds were placed via spot purchase/ off framework during the past year?

18) Regarding your Looked After Children aged 16/17 and for your Care Leavers aged 18-25 who are currently placed in semi-independent unregulated accommodation, please could you define the different levels/categories of care that the council has for these individuals.

19) Please could you let me know what the average cost per week per service user per Care Level per provider is when these individuals are placed in semi-independent accommodation.

An example of this could be:

.................................Care Level 1....Care Level 2....Care Level 3....Care Level 4....Care Level 5
Supplier Name 1.....£xx...................£xx....................£xx..................£xx................£xx............
Supplier Name 2.....£xx...................£xx....................£xx..................£xx................£xx.............
Supplier Name 3.....£xx...................£xx....................£xx..................£xx................£xx.............
Supplier Name 4.....£xx...................£xx....................£xx..................£xx................£xx............

20) Please let me know how many Looked After Children aged 16-17 you currently accommodate in semi-independent unregulated accommodation per care level.

21) Please let me know how many Care Leavers aged 18-25 you currently accommodate in semi independent unregulated accommodation per care level.

Yours faithfully,

Daniel O

AfC Freedom of Information and Subject Access Requests,

Dear Mr Olaleye,
Thank you for contacting the Information Governance Team at Achieving for
Children, provider of Children's Services for the London Borough of
Richmond, the Royal Borough of Kingston and the Royal Borough of Windsor
and Maidenhead.

Your request regarding semi-independent living for 16+ was received on
12th August 2020 via the Royal Borough of Windsor and Maidenhead. We will
assume that you wish only to receive responses solely in relation to
Windsor and Maidenhead unless you confirm that you also wish to receive
responses in relation to Richmond and/or Kingston boroughs.

We will endeavour to respond to your query within 20 working days of
receipt in accordance with the Freedom of Information Act 2000.

Yours sincerely,

Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][email address]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

References

Visible links
1. mailto:[email address]
2. http://www.achievingforchildren.org.uk/

AfC Freedom of Information and Subject Access Requests,

Dear Mr Olaleye,
To enable us to provide you with the correct responses to your request,
please provide clarification the following queries:
Re: question 4) Does the Council this type of living situation as Houses
in multiple occupation (HMO)? 
Can you please confirm if this question is asking if the Council
"classifies" this type of housing...?
Re: question 17) How many 16-17 year olds were placed via spot purchase/
off framework  during the past year? 
Can you please confirm if this request is for the financial year or
calendar year? Could all future FoI requests include this distinction on
such requests?
Questions 18 - 21: Can you please explain what is meant by "care levels"
as mentioned in this line of questioning? We do not work with this
terminology, so a description would help us to identify if this is
something we might be tracking in other ways.
Yours sincerely,
Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][email address]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

References

Visible links
1. mailto:[email address]
2. http://www.achievingforchildren.org.uk/

AfC Freedom of Information and Subject Access Requests,

Dear Mr Olaleye,
Your Freedom of Information request has now been considered. 
On Wednesday 19th August at 13:13, we emailed you to request clarification
as below but to date we have received no response from you, therefore, we
have been unable to respond to your request in entirety:
Re: question 4) Does the Council this type of living situation as Houses
in multiple occupation (HMO)? 
Can you please confirm if this question is asking if the Council
"classifies" this type of housing...?
Re: question 17) How many 16-17 year olds were placed via spot purchase/
off framework  during the past year? 
Can you please confirm if this request is for the financial year or
calendar year? Could all future FoI requests include this distinction on
such requests?
Questions 18 - 21: Can you please explain what is meant by "care levels"
as mentioned in this line of questioning? We do not work with this
terminology, so a description would help us to identify if this is
something we might be tracking in other ways.
Your Request
1) What are the mandatory documents that would be needed to be submitted
when registering as a provider?

2) Once all mandatory documents have been submitted and verified, how long
is it before a new provider starts getting referrals?

3) What is the referral process?

4) Does the Council this type of living situation as Houses in multiple
occupation (HMO)?

5) Would the Council require a change of use?

6) Can you advise on the Council's expected/required property standards
for a property that will house up to 16-17 care leavers?

7) Does the Local authority/ Children's Trust carry out an inspection of
the property before placements commence?

8) What is the waiting period for an inspection to take place?

9) What is the waiting period between inspection and approval (with the
assumption that there are no improvements needed)?

10) What is the waiting period between approval and referrals?

11) Do you hold provider meetings? If so how can one arrange to attend one
of these?

12) How often does the local authority/ children's trust make payments to
providers for services provided?

13) What is the basic weekly or monthly payment to provide
semi-independent living for 16-17?

14) Please supply list of standard policies & procedures the Local
authority/Children's' Trust expects from providers?

15) At what stage do providers have access to the placement portal?

16) Apart from the placement portal, are there any other ways of getting
16+ Care leaver placements?

17) How many 16-17 year olds were placed via spot purchase/ off framework 
during the past year?

18) Regarding your Looked After Children aged 16/17 and for your Care
Leavers aged 18-25 who are currently placed in semi-independent
unregulated accommodation, please could you define the different
levels/categories of care that the council has for these individuals.

19) Please could you let me know what the average cost per week per
service user per Care Level per provider is when these individuals are
placed in semi-independent accommodation.

An example of this could be:

.................................Care Level 1....Care Level 2....Care
Level 3....Care Level 4....Care Level 5 Supplier Name
1.....£xx...................£xx....................£xx..................£xx................£xx............
Supplier Name
2.....£xx...................£xx....................£xx..................£xx................£xx.............
Supplier Name
3.....£xx...................£xx....................£xx..................£xx................£xx.............
Supplier Name
4.....£xx...................£xx....................£xx..................£xx................£xx............

20) Please let me know how many Looked After Children aged 16-17 you
currently accommodate in semi-independent unregulated accommodation per
care level.

21) Please let me know how many Care Leavers aged 18-25 you currently
accommodate in semi independent unregulated accommodation per care
level.  
Response
1. Required documentation includes 
Statement of Purpose including:

* Operational Policy
* Child Protection & Safeguarding Policy
* Policy of Health & Safety 
* MISPER Policy
* Full address of all your placement provision/s along with the services
offered at the respective units:
* All Relevant Property Safety Certificates:

•         Gas

•         Electric

•         Fire Detection

•         Alarm System

•         Emergency Lighting Certificate

•         Any other applicable

•         All Relevant Insurance Certificates

•         Employer's Liability

•         Business

•         Any other applicable

* All Property Details
* Planning Certificates
* HMO Licence
* Letting Agreement
* Any other applicable
* What is offered within the accommodation-

•  Home Essentials

•  Inventory

•  Referee details - preferred details of the social worker's as well
as the commissioner's details for the current service user at the
potential provision

•  Young Person's Handbook if applicable

Your templates on the:

* Risk assessment (please refer to Pathway planning placement assessment
information and checklist)
* Weekly/monthly report
* Incident report
* Agreement/excluded licence agreement to be signed by the client
* House Rules (please refer to Pathway planning placement assessment
information and checklist). 

2. Once the Quality Assurance process is completed, there is no wait time
before referrals can be sent. The provider will be added onto the provider
distribution list and will receive referrals as per the demands of the
Commissioning service.
3. Referrals are emailed to providers based on the requirements of the YP
as identified by the Social Workers. We request:

* Synopsis on current children in placement (age, gender, brief info on
behaviours/needs/concerns etc).
* Statement of Purpose (to be saved under provider information folder) 
* Weekly fee - Rent and support costs split
* Once the provider has supplied this information, it is passed on to
the relevant SW team. During this time, they may have further
questions which we would come back to you with. 
* If the team is satisfied and selects your offer, we will notify you by
email and direct the SW to establish direct contact in order to work
out moving in the logistics.

4. The local authority provides the HMO license. They are normally
required when the HMO is at least 3 stories high, contains at least 2
distinct households and has 5 or more unrelated people living there.
5. What is meant by “change of use”? Clarification needed.
6. Any provider proposing a placement for a child/YP will have gone
through the relevant QA process for vetting to ensure due diligence. This
will include all gas, safety and electrical certificates as well as the
specifics of the placement (home inventory, room furnishings and the basis
essentials for the YP). In addition, when submitting the offer, the
provider will be required to complete a proposal which will indicate the
standard of the placement offered.
7. No, initially there is a Quality Assurance process which is followed
before placements commence which ensures a soft vetting procedure of
relevant paperwork. If there are existing placements with the provider,
the service will carry out a visit to ensure all standards are being met.
8. There is no specific timeline for inspections to take place. 
Inspections are carried out immediately if there is a standard of care,
allegation or safeguarding concern.
9. There is no defined waiting period for approval once all Quality
Assurance requirements are met.
10. There is no defined waiting period for referrals once all Quality
Assurance/approval requirements are met.
11. Yes - we hold provider meetings if they are new to the service to
discuss what type of services can be offered, the needs of our child/
young people as well as any issues related to the placement if we have
existing placements. These meetings will depend on the circumstances
within the placement and can be arranged as necessary on an ad-hoc basis.
12. Payments can be expected upon 30 days of receipt of invoices.
13. The Average rent costs for 16-17 year olds in semi-independent living
is currently £415.84
14. Required documentation includes:

Statement of Purpose, Including:

* Operational Policy
* Child Protection & Safeguarding Policy
* Policy of Health & Safety 
* MISPER Policy

 Full address of all your placement provision/s along with the services
offered at the respective units:

*  All Relevant Property Safety Certificates
* Gas
* Electric
* Fire Detection
* Alarm System
* Emergency Lighting Certificate
* Any other applicable
* All Relevant Insurance Certificates
* Employer's Liability
* Business
* Any other applicable
* All Property Details
* Planning Certificates
* HMO Licence
* Letting Agreement
* Any other applicable
* What is offered within the accommodation-
* Home Essentials
* Inventory

 

Referee details - preferred details of the social worker's as well as the
commissioner's details for the current service user at the potential
provision- 

* Young Person's Handbook if applicable

Your templates on the:

* Risk assessment (please refer to Pathway planning placement assessment
information and checklist)
* Weekly/monthly report
* Incident report
* Agreement/excluded licence agreement to be signed by the client
* House Rules (please refer to Pathway planning placement assessment
information and checklist).     

15. Achieving for Children does not currently utilise a placement portal.
16. No.
17. Between April 2019 and April 2020, we made 5 semi-independent (spot
purchase) placements for 16-17 year olds.
18. 

Semi Independent
- Solo - 2:1
support
Semi-Independent
- 24/7 shared
with support
Semi-Independent
- Shared without
support
Semi-Independent
- Shared with
support
Semi-Independent
- Standalone
with support
Semi-Independent
- Standalone
without support
Semi-Independent
- Outreach
support
Semi-Independent
- Accommodation
Trainee Flat

19.
Provider 1

 

Type of Placement                                 avg  cost p/w.

+------------------------+
|Semi-Independent|£525.50|
|- Shared with | |
|support  | |
+------------------------+

 

Provider 2

Type of Placement                               avg  cost p/w.

+-----------------------+
|Semi-Independent|£2,973|
|- Standalone | |
|with support  | |
+-----------------------+

 

 

Provider 3

Type of Placement                                 avg  cost p/w..

+--------------------------+
|Semi-Independent|£1,233.75|
|- 24/7 shared | |
|with support | |
+--------------------------+

 

Provider  4

Type of Placement                                avg  cost p/w.

+---------------------+
|Semi-Independent|£700|
|- Standalone | |
|with support  | |
+---------------------+

 

Provider  5

Type of Placement                                avg  cost p/w.

+-----------------+
|Trainee| |
|Flat | |
|RBWM |£1,312.33|
+-----------------+

 

Provider 6

Type of Placement                                avg  cost p/w.

+---------------------+
|Semi-Independent|£885|
|- 24/7 shared | |
|with support | |
+---------------------+

Provider 7

Type of Placement                               avg  cost p/w.

+---------------------+
|Semi-Independent|£450|
|– Shared with | |
|support  | |
+---------------------+

 

 

Provider 8

Type of Placement                                 avg  cost p/w..

+------------------------+
|Semi-Independent|£766.67|
|- 24/7 shared | |
|with support | |
+------------------------+

 

Provider  9

Type of Placement                                avg  cost p/w.

+-----------------+
|Semi |£5935|
|Independent| |
|- Solo - | |
|2:1 support| |
+-----------------+

 

Provider  10

Type of Placement                                avg  cost p/w.

+---------------------+
|Semi-Independent| |
|- Standalone | |
|with support |£325|
+---------------------+

 

Provider 11

Type of Placement                                avg  cost p/w.

+-----------------------+
|Semi-Independent|418.25|
|- shared with | |
|support | |
+-----------------------+

 

Provider 12

Type of Placement                                avg  cost p/w.

+------------------------+
|Semi-Independent|1102.50|
|- shared with | |
|support | |
+------------------------+

 

Provider 13

Type of Placement                                avg  cost p/w.

+---------------------+
|Semi-Independent|£850|
|- 24/7 shared | |
|with support | |
+---------------------+

 

Provider 14

Type of Placement                                avg  cost p/w.

+---------------------+
|Semi-Independent|£185|
|- standalone | |
|with support | |
+---------------------+

20.

Semi Independent  2
- Solo - 2:1
support
Semi-Independent 1
- 24/7 shared
with support
Semi-Independent 1
- Shared with
support
Semi-Independent 1
- Standalone
with support
Trainee Flat 1

21.

Semi-Independent 5  
- 24/7 shared
with support
Semi-Independent 9  
- Shared with
support
Semi-Independent 3  
- Standalone
with support
Semi-Independent 6  
Block- Frogmore
Court (Post 18)
Trainee Flat 2  

Yours sincerely,
Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][email address]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

References

Visible links
1. mailto:[email address]
2. http://www.achievingforchildren.org.uk/

We don't know whether the most recent response to this request contains information or not – if you are DANIEL OLALEYE please sign in and let everyone know.