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Secure Email Contracts

James Wills made this Freedom of Information request to Newport City Council

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Dear Newport City Council,

I hope you are well.

Under the Freedom of Information Act, could you please kindly answer the questions below?

Secure communication
1. What is your current email provider (e.g. Outlook or G-suite)?
2. Do you have a solution for secure email in place (Y/N)?
3. If yes, who is your current provider?
4. When is the contract up for renewal?
5. Typically what is the chosen duration of these contracts 12, 24, or 36 Months?
6. Name and contact details of the person responsible?
7. Current annual spend for this contract?
8. Current number of licences for this contract?
9. Did you purchase via a reseller (if yes, please specify who)?

Budget & procurement
10. Are you planning on assigning specific budgets for securing email communication in 2021?
11. Do you procure through the G-Cloud framework (if not, how do you procure & plan to procure secure email in the future)?

Yours faithfully,

James Wills

Newport City Council

Dear Sir/Madam

Thank you for your request for information about :

Secure Email Contracts

Received on 20/11/2020

This request has been formally logged in our FOI management system and has been assigned the reference REQ08608.

Please note that due to the current Coronavirus situation in the UK, your request may take longer than usual to respond to and potentially, it could exceed the statutory deadline of 20 working days. Please be assured that we are working to respond to all requests and we appreciate your patience during this extraordinary period.

Please remember to quote the reference number REQ08608 in any future communications.

Yours sincerely,
Information Management

Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg, Saesneg neu yn y ddwy iaith. Byddwn yn cyfathrebu â chi yn ôl eich dewis. Ni fydd gohebu yn Gymraeg yn arwain at oedi.

The Council welcomes correspondence in English or Welsh or both, and will respond to you according to your preference. Corresponding in Welsh will not lead to delay.

Disclaimer/Ymwadiad

This email contains information intended for the addressee only and may be confidential, the subject of legal or professional privilege, or be otherwise protected from disclosure. If you are not the intended recipient of this message, please notify the sender immediately and do not disclose, distribute or copy the email to any other party. This email and any attached file are the property of Newport City Council.

When you email Newport City Council, you consent to the Council monitoring and reading any such emails for the purposes of security and legislative compliance. For the full disclaimer please access http://www.newport.gov.uk/disclaimer.

Mae'r e-bost hwn yn cynnwys gwybodaeth y bwriedir ar gyfer y derbynnydd yn unig a gall fod yn gyfrinachol, yn destun ragorfraint gyfreithiol neu broffesiynol, neu fel arall wedi’i diogelu rhag cael ei rhyddhau. Os nad chi yw derbynnydd bwriadedig y neges hon, a fyddech cystal â rhoi gwybod i'r anfonwr ar unwaith a pheidio â datgelu, dosbarthu neu gopïo’r e-bost i unrhyw barti arall. Mae’r e-bost hon ac unrhyw ffeiliau atodedig yn eiddo i Gyngor Dinas Casnewydd.

Pan fyddwch yn anfon e-bost at Gyngor Dinas Casnewydd, rydych yn cydsynio i’r Cyngor fonitro a darllen unrhyw e-byst o’r fath at ddibenion cydymffurfio â diogelwch ac â deddfwriaeth. I weld yr ymwadiad llawn ewch i http://www.newport.gov.uk/ymwadiad

NCC - Information Management, Newport City Council

Dear James Wills,

 

Thank you for your recent request for information which I have enclosed
below for ease of reference. Your request has been treated in accordance
with the Freedom of Information Act 2000 and/or the Environmental
Information Regulations 2004.

 

Your Request :  REQ08608

 

I can confirm that we hold information that falls within the scope of your
request. The answers to your questions have been provided in Red Text
below

 

Secure communication

1. What is your current email provider (e.g. Outlook or G-suite)? Office
365

2. Do you have a solution for secure email in place(Y/N)? Y

3. If yes, who is your current provider? Egress

4. When is the contract up for renewal? December 2020

5. Typically what is the chosen duration of these contracts 12, 24, or 36
Months? Dependent upon requirements

6. Name and contact details of the person responsible? The Council does
not publish direct contact details for staff below the level of Head of
Service, including email addresses and phone numbers. Instead, it promotes
the use of our website [1]www.newport.gov.uk  and City Contact Centre
(telephone (01633) 656656, email at [2][email address]).  This helps
to ensure that customers are always directed to the appropriate person and
that e-mail correspondence is routed correctly.  It also ensures that any
staff moves do not affect the public's ability to contact the Council and
gain appropriate information.  Please find below the relevant Head of
Service for the service you refer to.  In addition, further advice on
contacting the Council (including an online contact form) can be found at:

[3]http://www.newport.gov.uk/contactus

Rhys Cornwall, Head of People & Business Change -
[4][email address]

7. Current annual spend for this contract? 50k pa

8. Current number of licences for this contract? Approx. 2500

9. Did you purchase via a reseller (if yes, please specify who)? Yes,
Softcat

Budget & procurement

10. Are you planning on assigning specific budgets for securing email
communication in 2021? No

11. Do you procure through the G-Cloud framework (if not,how do you
procure & plan to procure secure email in the future)? Yes

 

I hope this provides the information you were looking for; if there is any
further information that we can provide, please submit a further request.
If you have any queries about this email or if you are unhappy with the
service you have received in relation to your request and wish to make a
complaint or request a review of our decision, please contact me.

 

If you are not content with the subsequent outcome of your complaint, you
may apply directly to the Information Commissioner for a decision.
Generally, the ICO cannot make a decision unless you have exhausted the
Councils complaints procedure. To contact the Information Commissioner
click [5]HERE.

 

For future reference, all Freedom of Information requests can now be
submitted via the link below.

 

[6]www.newport.gov.uk/foi

 

Kind regards,

Information Management

 

 

Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg, Saesneg neu yn y ddwy
iaith. Byddwn yn cyfathrebu â chi yn ôl eich dewis. Ni fydd gohebu yn
Gymraeg yn arwain at oedi.

The Council welcomes correspondence in English or Welsh or both, and will
respond to you according to your preference. Corresponding in Welsh will
not lead to delay.

Disclaimer/Ymwadiad

This email contains information intended for the addressee only and may be
confidential, the subject of legal or professional privilege, or be
otherwise protected from disclosure. If you are not the intended recipient
of this message, please notify the sender immediately and do not disclose,
distribute or copy the email to any other party. This email and any
attached file are the property of Newport City Council.

When you email Newport City Council, you consent to the Council monitoring
and reading any such emails for the purposes of security and legislative
compliance. For the full disclaimer please access
http://www.newport.gov.uk/disclaimer.

Mae'r e-bost hwn yn cynnwys gwybodaeth y bwriedir ar gyfer y derbynnydd yn
unig a gall fod yn gyfrinachol, yn destun ragorfraint gyfreithiol neu
broffesiynol, neu fel arall wedi’i diogelu rhag cael ei rhyddhau. Os nad
chi yw derbynnydd bwriadedig y neges hon, a fyddech cystal â rhoi gwybod
i'r anfonwr ar unwaith a pheidio â datgelu, dosbarthu neu gopïo’r e-bost i
unrhyw barti arall. Mae’r e-bost hon ac unrhyw ffeiliau atodedig yn eiddo
i Gyngor Dinas Casnewydd.

Pan fyddwch yn anfon e-bost at Gyngor Dinas Casnewydd, rydych yn cydsynio
i’r Cyngor fonitro a darllen unrhyw e-byst o’r fath at ddibenion
cydymffurfio â diogelwch ac â deddfwriaeth. I weld yr ymwadiad llawn ewch
i http://www.newport.gov.uk/ymwadiad

References

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We don't know whether the most recent response to this request contains information or not – if you are James Wills please sign in and let everyone know.