Thank you for your email which has been received by the University Legal
Compliance Officer. 

The University undertakes to respond to Freedom of Information requests
within 20 working days and to Data Protection requests within 40 calendar
days. 

Thank you

Legal Compliance Team

Dear Ms Lyon,

Thank you for your email requesting information from the University of
Warwick. In order to process your request it will be necessary to receive
some additional information from you to ensure that we understand your
request correctly. Please could you clarify the following points:

Please could you confirm which academic years you would like the requested
data for? What you like the requested information for the most recent
completed undergraduate cycle?

We look forward to hearing from you. The University will be unable to
proceed with your request until you have provided the requested
clarification.

Kind regards,

Legal Compliance Team

Dear Ms Lyon,

Thank you for your clarification email. In order to process your request it will be necessary to receive some additional information from you to ensure that we understand your request correctly. Please could you clarify the following points:

Please would you be able to clarify what you mean by “drop out”? Please provide your working definition of 'drop out' as the examples you provided in your original request seem limited to those that decide to leave a course during the year for personal/medical reasons, rather than those that “drop-out” because they are required to leave on the grounds of academic failure or otherwise fail to progress to the next academic year? It would be helpful to be clear on this.

We look forward to hearing from you. The University will be unable to proceed with your request until you have provided the requested clarification.

Kind regards,

Legal Compliance Team

show quoted sections

Dear Ms Lyon,

Thank you for your emails dated 25^th April 2015 and 11^th May 2015
requesting information about the University of Warwick. Your request is
being considered under the Freedom of Information Act 2000. Please find
below your original request and our response.

1.            I was wondering whether it would be possible to have your
latest figures on how many undergraduate students drop-out of University
during their course's second year. It would also be great to know the
reasons for these drop-out numbers, i.e. are they mostly due to illness,
family issues, etc.

Please see Table 1 below. As per the data notes below, “Drop-out” students
have been determined by reference to the “Reasons for Transfer” code
stored in our Student Records system. The “reasons” supplied are therefore
limited to the categories stored in our student records system. No further
commentary / rationale is available.

2.            In addition, to have the drop-out rates for first- and
third- year students as a comparison point would also be great!

The relevant student “Block” (or ‘year of study’) is recorded in the Table
1 columns below (1 = first year; 2 = second year; 3 = third year; 4 =
fourth year).

3.            Would it please be possible to have the data for
undergraduate years 1, 2 and 3 over the last three academic years?

The data in Table 1 below covers academic years 11/12 to 14/15.

Table 1: Number of Undergraduate “drop-out” students from Academic Years
11/12 to 14/15, split by Reason for Transfer and Block (Year of Study)

Data Notes: 

* ​Students considered include those on full-time undergraduate courses
during the academic years 11/12 to 14/15
* “Drop-out” students have been determined by reference to the “Reasons
for Transfer” code stored in Student Records system. The reasons
supplied in the table below are therefore limited to the categories
supplied and stored in our student records system. No further
commentary / rationale is available.

Academic Year / Reason for Transfer Code 1 2 3 4 Grand Total
11/12          
Academic Fail 20 71 7  
Deceased <5  
Exclusion <5 <5  
Financial reasons <5 <5 <5  
Health reasons 10 <5 <5  
Permanently withdrawn by the Fees Committee <5  
Personal Reasons 48 27 5 <5  
Restart 27 7 <5  
Restart (Health) 13  
Transferred to another institution 14 12 <5 <5  
Permanently withdrawn under regulation 36.4.1 <5 10 6 <5  
Total for 2011/12 141 133 24 5 303
           
12/13          
Academic Fail 42 25 13 <5  
Deceased <5 <5  
Exclusion <5  
Financial reasons <5 <5 <5  
Gone into employment <5  
Health reasons 9 6  
Permanently withdrawn by the Fees Committee <5  
Personal Reasons 55 8 5 <5  
Restart 29 <5  
Restart (Health) 16 <5  
Successful completion of course (but in debt) <5 <5  
Transferred to another institution 15 6 <5  
Permanently withdrawn under regulation 36.4.1 5 11 <5 <5  
Total for 2012/13 182 62 26 7 277
           
13/14          
Academic Fail 31 46 9  
Deceased <5 <5 <5  
Exclusion <5 <5  
Financial reasons <5 <5  
Gone into employment <5 <5  
Health reasons 21 16 <5 <5  
Personal Reasons 60 12 6  
Restart 33 7  
Restart (Health) 12  
Successful completion of course (but in debt) <5  
Transferred to another institution 23 <5 <5  
Permanently withdrawn under regulation 36.4.1 11 13 11 <5  
Total for 2013/14 198 99 34 7 338
           
14/15          
Academic Fail 11 78 <5  
Deceased <5  
Financial reasons <5  
Gone into employment <5  
Health reasons 9 7 <5 <5  
Permanently withdrawn by the Fees Committee <5 <5  
Personal Reasons 51 20 10  
Restart 35 9  
Restart (Health) 13  
Successful completion of course (but in debt) 7 5  
Transferred to another institution 11 8 <5  
Permanently withdrawn under regulation 36.4.1 5 8 10 <5  
Total for 2014/15 139 131 33 10 313

Please note that where we have stated the value as ‘< 5’ we decline to
provide the actual figure on the grounds that the numbers are very small
and could potentially lead to the identification of individuals, which may
place the University in breach of the Data Protection Act 1998. We are
relying on the exemption under section 40(2) of the Freedom of Information
Act 2000 in this regard.

If you are unhappy with the way in which your request has been handled by
the University of Warwick, you can request an internal review and in the
first instance you are advised to follow the procedure outlined here:
[1]http://www2.warwick.ac.uk/services/gov/l...

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Phone: 0303 123 1113

Website: www.ico.gov.uk

There is no charge for making an appeal.

Yours sincerely,

Jo Horsburgh

Jo Horsburgh  | Deputy Registrar
University House  |  University of Warwick  |  Coventry  |  CV4 8UW

References

Visible links
1. http://www2.warwick.ac.uk/services/gov/l... Ctrl+Click or tap to follow the link
http://www2.warwick.ac.uk/services/gov/l...