Second IPCC AR5 WGI Lead Authors' Meeting

Waiting for an internal review by University of Southampton of their handling of this request.

Dear University of Southampton,

Second IPCC AR5 WGI Lead Authors' Meeting

You are no doubt aware of the UNECE Convention on Access to Information, Public Participation in Decision-making and Access to Justice in Environmental Matters (the Aarhus Convention), with which Council Directive 2003/4/EC requires our Environmental Information Regulations 2004 to be consistent.

The process of IPCC Fifth Assessment of the science, impacts and mitigation, of climate change, in which you as a public authority are engaged, is one of the most important environmental decision-making processes of all and in which I wish to exercise my rights.

Accordingly I am asking for exact copies of all the information held by you as a result of the participation of your employees in the Second Lead Authors Meeting (LA2), 18-22 July 2011, at Brest, France.

In particular, but without prejudicing my rights to all the information I wish to have an exact copy of what is referred to as the zero order draft of the AR5 WGI Assessment Report, together with the comments on of its reviewers and a list of their names.

I believe that strictly speaking this environmental information is of such public interest and importance that under EIR regulation 4 you should proactively disseminate it by electronic means and I will be satisfied with a link to where it is held in your publication scheme.

Yours faithfully,

David Holland

Foi, University of Southampton

Dear Mr. Holland,

Thank you for your request for information dated 25 July 2011.

We do not hold the information that you have requested. It is possible that such information may be held by the Natural Environment Research Council (NERC) and we are have copied this response to the Freedom of Information Office at NERC, who appear to have already received a request for the same information (http://www.whatdotheyknow.com/request/se....

Yours sincerely,

FOI Office
University of Southampton

Dear FOI Office,

Thank you for your response.

The IPCC list Simon Josey as a Lead Author of Chapter 3 of the Working Group One contribution to its Fifth Assessment Report (AR5). See http://www.ipcc.ch/pdf/press-releases/ip...

The University of Southampton list Simon Josey here:
http://cmg.soton.ac.uk/people/sxj/

Simon Josey appears to use an email address of the University of Southampton and, on the face of it, it seems likely that you do "hold" information within the meaning of the Environmental Information Regulations 2004 (EIR).

Accordingly I am asking you under EIR regulation 11 to reconsider your response.

To assist you I will clarify that I am requesting only information directly related to the ongoing AR5 and received in relation to the second Lead Author meeting, beforehand, during or after it. I am not seeking information on non scientific or non environmental matters such as travel arrangements and expenses.

Yours sincerely,

David Holland

foi-office,

Dear Mr Holland

I can confirm that NERC has received the following transferred request from the University of Southampton dated August 15th 2011.

Yours sincerely

Colin Pelton
FOI Office
NERC
02380 596288
01793 411730
________________________________________
From: Foi [[email address]]
Sent: 15 August 2011 15:37
To: [FOI #80903 email]
Cc: foi-office
Subject: 6398 FOI Request (IPCC 5AR LA2 meeting information) - information not held

Dear Mr. Holland,

Thank you for your request for information dated 25 July 2011.

We do not hold the information that you have requested. It is possible that such information may be held by the Natural Environment Research Council (NERC) and we are have copied this response to the Freedom of Information Office at NERC, who appear to have already received a request for the same information (http://www.whatdotheyknow.com/request/se....

Yours sincerely,

FOI Office
University of Southampton
--
This message (and any attachments) is for the recipient only. NERC
is subject to the Freedom of Information Act 2000 and the contents
of this email and any reply you make may be disclosed by NERC unless
it is exempt from release under the Act. Any material supplied to
NERC may be stored in an electronic records management system.

Dear FOI Office,

I am puzzled by your response. I had asked you, under EIR r.11, to review your finding that you did not hold any of the information I had requested.

Is your last response the result of a r.11 reconsideration conducted in accordance with the DCA Code of Practice issued under EIR r.16?

Are you saying that no email correspondence of Simon Josey is held on your email severs or elsewhere on your behalf?

Yours sincerely,

David Holland

Foi, University of Southampton

Dear Mr. Holland,

Thank you for your emails of 16 August and (with regard to your first email of 16 August) we confirm receipt of your request under r.11 EIR for the University to reconsider its response.

With regard to your second email of 16 August: please note that the response (also dated 16 August) to which you refer is in fact a confirmation by the FOI Office at NERC that it has received the transferred request – it is not the result of the University’s reconsideration under r.11 EIR.

Yours sincerely,

FOI Office
University of Southampton

foi-office,

Dear Mr Holland

I am writing in response to your request to NERC for information (dated 25/7/11) asking for exact copies of all the
information held by NERC as a result of the participation of our
employees in the Second Lead Authors Meeting (LA2), 18-22 July
2011, at Brest, France. This is being handled under the Environmental Information Regulations 2004 (EIRs).

I am writing to advise you that we are unable to provide you with the information within the standard 20 working days because of the complexity and scope of the information requested. We are therefore extending the time available to us to respond to you under Regulation 7(i) of the EIRs. Under Regulation 7(i) the public authority may extend the period of 20 working days to 40 working days “if it reasonably believes that the complexity and volume of the information requested means that it is impracticable either to comply with the request within the earlier period or to make a decision to refuse to do so.”

We apologise for this delay in supplying your requested information under the EIRs. We will respond to you within 40 working days and by 20/9/11.

Yours sincerely

Colin Pelton
FOI Office
NERC
02380 596288
01793 411730

--
This message (and any attachments) is for the recipient only. NERC
is subject to the Freedom of Information Act 2000 and the contents
of this email and any reply you make may be disclosed by NERC unless
it is exempt from release under the Act. Any material supplied to
NERC may be stored in an electronic records management system.

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