Schools software provider procurement
Hi,
Could you please supply me the following procurement information in your capacity as a Local Education Authority under the Freedom of Information Act 2000.
For each of the categories that follow, could you please answer the questions below as they relate to schools. If individual schools have their own arrangements please make that clear and provide information for each where that is available.
A. Finance systems for schools (financial management systems, FMS)
B. Budgets systems for schools (budget monitoring/planning systems)
C. School management information systems (MIS)
D. Payroll software or provider for schools
E. HR software or service for schools
Questions:
1. Who is the current software or service provider?*
2. What is the existing contract spend separated into annual spend and maintenance costs, if applicable?*
3. What is the contract’s length, when does it end, how long is the procurement notice period and process length, what is the procurement system used?
4. Who is the procurement process decision maker? Please specify their name and role.
5. Do you, as a local authority, mandate (i.e. through an SLA) that your schools use a service package or supplier arranged by yourselves, or are they able to choose?
6. If schools are able to choose a software and services provider, are there any categories in which choice is mandated by you as a local authority while others are left for schools to choose, i.e. a mix and match basis?
7. If applicable, what is the system implementation provider, shared service provider or technical support provider?
8. Is there a system replacement or transformation project being planned, and if so is it to be outsourced?
9. Is there any system integration in between any of the categories mentioned?
Could you also please tell me how many schools your local authority supports, i.e. the number of local authority-maintained schools.
I would like to pre-empt any possible objections against releasing information under points marked with a star (*). In the case of disclosing information about local authority suppliers, including the amount an authority is paying, I refer to the clearly established public interest in disclosing information about transparency in the spending of public money. It is vital that public bodies are getting value for money when entering into contracts. The disclosure of how much an authority is paying for a service, particularly in the competitive market for educational software, promotes competition and makes it possible for a local authority to pay a lower rate for services. No cost needs to be broken down to the extent to which it may harm a supplier's commercial abilities.
Thank you for your help. If you have any queries please do not hesitate to reach out to me by email and I will happily clarify any points you raise.
Best,
Jack Roberts
Dear Sir/Madam,
I confirm receipt of your information request and that we are dealing with this and will respond to you in due course.
The Freedom of Information Act 2000 and Environmental Information Regulations 2004 allow up to 20 working days for responding to information requests.
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Kind regards,
Brad Sakaria-Flynn
Information Governance
Civic Centre III | Market Street | Huddersfield | HD1 2EY
Tel: 01484 221000 (voice activated switchboard – please ask for Brad Sakaria-Flynn)
Email: [email address]
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Dear Jack Roberts
RE: 26404 - School Procurement
I am writing in response to your request dated 19/11/2021. This has been dealt with under the Freedom of Information Act 2000.
You asked for the following information and the Council’s response to your specific questions is set out below:
Could you please supply me the following procurement information in your capacity as a Local Education Authority under the Freedom of Information Act 2000.
For each of the categories that follow, could you please answer the questions below as they relate to schools. If individual schools have their own arrangements please make that clear and provide information for each where that is available.
A. Finance systems for schools (financial management systems, FMS)
B. Budgets systems for schools (budget monitoring/planning systems)
C. School management information systems (MIS)
D. Payroll software or provider for schools
E. HR software or service for schools
Questions:
1. Who is the current software or service provider?*
Various MIS packages – SIMS, Integris, Bromcom, Arbor, SchoolPod
2. What is the existing contract spend separated into annual spend and maintenance costs, if applicable?*
Not applicable
3. What is the contract’s length, when does it end, how long is the procurement notice period and process length, what is the procurement system used?
Not applicable
4. Who is the procurement process decision maker? Please specify their name and role.
Not applicable
5. Do you, as a local authority, mandate (i.e. through an SLA) that your schools use a service package or supplier arranged by yourselves, or are they able to choose?
Able to choose
6. If schools are able to choose a software and services provider, are there any categories in which choice is mandated by you as a local authority while others are left for schools to choose, i.e. a mix and match basis?
Not applicable
7. If applicable, what is the system implementation provider, shared service provider or technical support provider?
Not applicable
8. Is there a system replacement or transformation project being planned, and if so is it to be outsourced?
Not aware of any
9. Is there any system integration in between any of the categories mentioned?
Limited integration
10. Could you also please tell me how many schools your local authority supports, i.e. the number of local authority-maintained schools.
118 Maintained Schools
If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be submitted within 2 months of the date of receipt of the response to your original request and should be addressed to the Monitoring Officer, 1st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. Alternatively, you can send an email to: [email address].
Please remember to quote the reference number above in any future communications.
If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The Information Commissioner’s offices will be closed for the foreseeable future and they are therefore unable to receive correspondence via post. The ICO can be contacted via their contact page, or by ringing 0303 123 1113.
Yours sincerely
Information Governance Team
Governance Service
Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)
For more information about how we deal with your personal data, see www.kirklees.gov.uk/privacy
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