Schools software provider procurement
Hi,
Could you please supply me the following procurement information in your capacity as a Local Education Authority under the Freedom of Information Act 2000.
For each of the categories that follow, could you please answer the questions below as they relate to schools. If individual schools have their own arrangements please make that clear and provide information for each where that is available.
A. Finance systems for schools (financial management systems, FMS)
B. Budgets systems for schools (budget monitoring/planning systems)
C. School management information systems (MIS)
D. Payroll software or provider for schools
E. HR software or service for schools
Questions:
1. Who is the current software or service provider?*
2. What is the existing contract spend separated into annual spend and maintenance costs, if applicable?*
3. What is the contract’s length, when does it end, how long is the procurement notice period and process length, what is the procurement system used?
4. Who is the procurement process decision maker? Please specify their name and role.
5. Do you, as a local authority, mandate (i.e. through an SLA) that your schools use a service package or supplier arranged by yourselves, or are they able to choose?
6. If schools are able to choose a software and services provider, are there any categories in which choice is mandated by you as a local authority while others are left for schools to choose, i.e. a mix and match basis?
7. If applicable, what is the system implementation provider, shared service provider or technical support provider?
8. Is there a system replacement or transformation project being planned, and if so is it to be outsourced?
9. Is there any system integration in between any of the categories mentioned?
Could you also please tell me how many schools your local authority supports, i.e. the number of local authority-maintained schools.
I would like to pre-empt any possible objections against releasing information under points marked with a star (*). In the case of disclosing information about local authority suppliers, including the amount an authority is paying, I refer to the clearly established public interest in disclosing information about transparency in the spending of public money. It is vital that public bodies are getting value for money when entering into contracts. The disclosure of how much an authority is paying for a service, particularly in the competitive market for educational software, promotes competition and makes it possible for a local authority to pay a lower rate for services. No cost needs to be broken down to the extent to which it may harm a supplier's commercial abilities.
Thank you for your help. If you have any queries please do not hesitate to reach out to me by email and I will happily clarify any points you raise.
Best,
Jack Roberts
Classification: OFFICIAL
Dear Jack Roberts,
Thank you for making a request for information to the London Borough of
Enfield on 19 November.
Details of request
Email below.
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Complaints and Information Coordinator
Complaints and Information Team
Chief Executive Department
Enfield Council
Silver Street
Enfield
EN1 3XY
Email:[Enfield Council request email]
"Enfield Council is committed to serving the whole borough, fairly,
delivering excellent services and building strong communities."
Dear Jack Roberts
Thank you for your Freedom of Information request received 19/11/2021,
where you requested information about Request for information regarding
Schools software. Please see your response below.
Request and Response
The response to questions 1-9 is that schools can choose their own systems
and we do not hold information as to what they use.
Where schools purchase Local Authority support, we use the corporate HR
and Payroll system which is SAP. However, the schools can choose any
systems they wish to manage their finances and personnel.
1. Who is the current software or service provider?*
2. What is the existing contract spend separated into annual spend and
maintenance costs, if applicable?*
3. What is the contract’s length, when does it end, how long is the
procurement notice period and process length, what is the procurement
system used?
4. Who is the procurement process decision maker? Please specify their
name and role.
5. Do you, as a local authority, mandate (i.e. through an SLA) that your
schools use a service package or supplier arranged by yourselves, or are
they able to choose?
6. If schools are able to choose a software and services provider, are
there any categories in which choice is mandated by you as a local
authority while others are left for schools to choose, i.e. a mix and
match basis?
7. If applicable, what is the system implementation provider, shared
service provider or technical support provider?
8. Is there a system replacement or transformation project being planned,
and if so is it to be outsourced?
9. Is there any system integration in between any of the categories
mentioned?
Could you also please tell me how many schools your local authority
supports, i.e. the number of local authority-maintained schools.
The number of Local Authority maintained schools can be found on the
Enfield website:
[1]https://traded.enfield.gov.uk/tradedserv...
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5AF
Kind Regards
Natasha Ramdhian
Corporate Complaints and Information Officer
Resources Department
Enfield Council
Silver Street
Enfield
EN1 3XY
Email: [3][Enfield Council request email]
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