Schools software provider procurement
Hi,
Could you please supply me the following procurement information in your capacity as a Local Education Authority under the Freedom of Information Act 2000.
For each of the categories that follow, could you please answer the questions below as they relate to schools. If individual schools have their own arrangements please make that clear and provide information for each where that is available.
A. Finance systems for schools (financial management systems, FMS)
B. Budgets systems for schools (budget monitoring/planning systems)
C. School management information systems (MIS)
D. Payroll software or provider for schools
E. HR software or service for schools
Questions:
1. Who is the current software or service provider?*
2. What is the existing contract spend separated into annual spend and maintenance costs, if applicable?*
3. What is the contract’s length, when does it end, how long is the procurement notice period and process length, what is the procurement system used?
4. Who is the procurement process decision maker? Please specify their name and role.
5. Do you, as a local authority, mandate (i.e. through an SLA) that your schools use a service package or supplier arranged by yourselves, or are they able to choose?
6. If schools are able to choose a software and services provider, are there any categories in which choice is mandated by you as a local authority while others are left for schools to choose, i.e. a mix and match basis?
7. If applicable, what is the system implementation provider, shared service provider or technical support provider?
8. Is there a system replacement or transformation project being planned, and if so is it to be outsourced?
9. Is there any system integration in between any of the categories mentioned?
Could you also please tell me how many schools your local authority supports, i.e. the number of local authority-maintained schools.
I would like to pre-empt any possible objections against releasing information under points marked with a star (*). In the case of disclosing information about local authority suppliers, including the amount an authority is paying, I refer to the clearly established public interest in disclosing information about transparency in the spending of public money. It is vital that public bodies are getting value for money when entering into contracts. The disclosure of how much an authority is paying for a service, particularly in the competitive market for educational software, promotes competition and makes it possible for a local authority to pay a lower rate for services. No cost needs to be broken down to the extent to which it may harm a supplier's commercial abilities.
Thank you for your help. If you have any queries please do not hesitate to reach out to me by email and I will happily clarify any points you raise.
Best,
Jack Roberts
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[1]brentlogo1 (227×84) Tel: 020 89371234
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Web: [2]https://www.brent.gov.uk/your-council/
Dear Jack Roberts
RE: Schools software provider procurement
Thank you for contacting the council on 19/11/2021.
Your case will be assigned to an officer and you should receive their
details soon.
Please use this reference number IRC-11469-M4F4J5 when contacting us about
this case.
Please note that we may require further information in order for us to
proceed, in which case we will contact you.
If you would like further information on how your case will be dealt with,
please visit our website: [3]https://www.brent.gov.uk/your-council/
Yours sincerely
London Borough of Brent
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[1]brentlogo1 (227×84) Tel: 020 8937 4248
Email: [email address]
Web: [2]https://www.brent.gov.uk/your-council/
Our Ref: IRC-11469-M4F4J5
Dear Jack Roberts
Freedom of Information Act 2000
Thank you for your information request received on 19/11/2021.
This request is being handled under the Freedom of Information Act 2000.
You requested the following information:
For each of the categories that follow, could you please answer the
questions below as they relate to schools. If individual schools have
their own arrangements please make that clear and provide information for
each where that is available.
A. Finance systems for schools (financial management systems, FMS) B.
Budgets systems for schools (budget monitoring/planning systems) C. School
management information systems (MIS) D. Payroll software or provider for
schools E. HR software or service for schools
Questions:
1. Who is the current software or service provider?*
Response: To access the detailed information for each school you will need
to approach individual schools.
2. What is the existing contract spend separated into annual spend and
maintenance costs, if applicable?*
Response: To access the detailed information for each school you will need
to approach individual schools.
3. What is the contract’s length, when does it end, how long is the
procurement notice period and
process length, what is the procurement system used?
Response: To access the detailed information for each school you will need
to approach individual schools.
4. Who is the procurement process decision maker? Please specify their
name and role.
Response: To access the detailed information for each school you will need
to approach individual schools.
5. Do you, as a local authority, mandate (i.e. through an SLA) that your
schools use a service package or supplier arranged by yourselves, or are
they able to choose? Response: No.
6. If schools are able to choose a software and services provider, are
there any categories in which choice is mandated by you as a local
authority while others are left for schools to choose, i.e. a mix and
match basis? Response: N/A
7. If applicable, what is the system implementation provider, shared
service provider or technical support provider? Response: N/A
8. Is there a system replacement or transformation project being planned,
and if so is it to be outsourced? Response: No.
9. Is there any system integration in between any of the categories
mentioned? Response: To access the detailed information for each school
you will need to approach individual schools.
Could you also please tell me how many schools your local authority
supports, i.e. the number of local authority-maintained schools.
Response: 56 including 4 maintained nurseries
If you are dissatisfied with the way, in which your request has been
handled or the outcome, you may request an internal review within two
calendar months of the date of this response by writing to the following
address:
Freedom of Information
Brent Civic Centre
Engineers Way
Wembley
HA9 0FJ
[3][email address]
If you remain dissatisfied with the handling of your request or internal
review, you have a right to appeal directly to the Information
Commissioner for a decision. The Information Commissioner can be
contacted at:
The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF. Phone: 0303 123 1113
Website: [4]www.ico.org.uk
I will now close your request as of the date of this letter.
Yours sincerely
Suzanne Mccarthy
Performance Manager
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and other lawful purposes.
References
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3. mailto:[email address]
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