Schools' Safeguarding Strategy Meetings

Geoff Jones made this Freedom of Information request to Merthyr Tydfil Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was refused by Merthyr Tydfil Council.

Dear Merthyr Tydfil Council,
Will you please let me know who would have been responsible for the following processes for Safeguarding Strategy Meetings in the Southern Cluster of Schools from January 2016 to December 2016:

1 Arranging meetings
2 Taking Notes and Recording Minutes of the meetings
3 Submitting minutes of said meetings to Snr Management of Schools and Local Authority.

4 Ensuring that any necessary or appropriate actions were taken in accordance with the rules and regulations of the school and the local Authority.

Yours faithfully,

Geoff Jones

FOI (Freedom of Information), Merthyr Tydfil Council

Dear Sir/Madam

 

RE:     Freedom Of Information Act 2000 – INFORMATION Request

 

We acknowledge your request for information about Schools Safeguarding
Strategy Meetings received by the Data Disclosure and Records Officer on
1^st July 2019.

 

We are considering your request and you will receive the Councils full
response within the [1]statutory time limit of 20 working days, which in
this instance is no later than 29^th July 2019, unless the information is
exempt or we require additional time to consider whether disclosure is in
the public interest in accordance with [2]Section 2 of the Act.  

 

The [3]Act defines a number of exemptions which may prevent release of the
information you have requested. Before we provide the information we will
consider whether it is proper to release it and if any of the exemption
categories do apply then the information may not be released. We will tell
you if this is the case, and you will have a right of appeal. If the
information you request contains reference to a third party then they may
be consulted prior to a decision being taken on whether or not to release
the information to you. You may have to pay a fee for this information; we
will consider this and let you know. If a fee is applicable the Council
will issue you with a Fees Notice. The 20 working day time limit will not
start until we receive your payment. If you have any queries or concerns,
please contact the Data Disclosure and Records Officer on 01685 725000 or
[4][Merthyr Tydfil Council request email]. You can find out more about the Act from the
Information Commissioner at:

 

Information Commissioner’s Office (Wales)

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Tel: 0330 414 6421 

Email: [5][email address]

Website: [6]www.ico.org.uk

 

Responses to completed requests for information are published online
within our disclosure log. Our disclosure log is located in the find it
section of our external website ([7]www.merthyr.gov.uk). Please click
[8]HERE to view our disclosure log.

 

Yours faithfully

 

Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

 

Canolfan Dinesig/Civic Centre

Stryd Y Castell/Castle Street

Merthyr Tudful/Merthyr Tydfil

CF47 8AN/CF47 8AN

Ffon/Tel: 01685 725000

E-bost/E-mail: [9][Merthyr Tydfil Council request email]

 

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [10]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [11]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[12]http://www.merthyr.gov.uk

References

Visible links
1. http://www.legislation.gov.uk/ukpga/2000...
2. http://www.legislation.gov.uk/ukpga/2000...
3. http://www.legislation.gov.uk/ukpga/2000...
4. mailto:[Merthyr Tydfil Council request email]
5. mailto:[email address]
6. http://www.ico.org.uk/
7. http://www.merthyr.gov.uk/
8. http://www.merthyr.gov.uk/English/Servic...
9. mailto:[Merthyr Tydfil Council request email]
10. https://www.merthyr.gov.uk/council/data-...
11. https://www.merthyr.gov.uk/council/data-...
12. http://www.merthyr.gov.uk/

FOI (Freedom of Information), Merthyr Tydfil Council

Dear Sir/Madam

RE:     Freedom Of Information Act 2000 – INFORMATION Request

We have considered your request and provide the following information:

 

Will you please let me know who would have been responsible for the
following processes for Safeguarding Strategy Meetings in the Southern
Cluster of Schools from January 2016 to December 2016:

 

1 Arranging meetings

Multi-Agency Safeguarding Hub (MASH)

 

2 Taking Notes and Recording Minutes of the meetings

Official minutes are recorded by Children’s Services

 

3 Submitting minutes of said meetings to Snr Management of Schools and
Local Authority.

Multi-Agency Safeguarding Hub (MASH)

 

4 Ensuring that any necessary or appropriate actions were taken in
accordance with the rules and regulations of the school and the local
Authority.

It is the responsibility of respective schools to ensure actions are
undertaken in line with their rules and regulations.

 

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting. Any other re-use, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by this department will have been produced by
government officials and will be Crown Copyright. You can find details on
the arrangements for re-using Crown copyright from [1]The National
Archives.

 

We supply this based on your original request. If this is not what you
wanted or if you feel we have not fully understood your request please do
not hesitate to contact us to clarify your exact requirements. If you have
any queries or concerns or are in any way dissatisfied with the handling
of your request and you wish to make a complaint please contact the
Information Governance Team on 01685 725000 or [2][Merthyr Tydfil Council request email]. If
you are not satisfied with the outcome of your complaint please contact
the Councils Complaints Team on 01685 725000 or
[3][email address], alternatively you may wish to submit a
complaint using the Councils [4]online complaints form. You can find out
more about the Act from the Information Commissioner at:

 

Information Commissioner’s Office (Wales)

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Tel: 0330 414 6421 

Email: [5][email address]

Website: [6]www.ico.org.uk

Responses to completed requests for information are published online
within our disclosure log. Our disclosure log is located on our external
website ([7]www.merthyr.gov.uk). Please click [8]HERE to view our
disclosure log.

 

Yours faithfully

 

Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

 

Canolfan Dinesig/Civic Centre

Stryd Y Castell/Castle Street

Merthyr Tudful/Merthyr Tydfil

CF47 8AN/CF47 8AN

Ffon/Tel: 01685 725000

E-bost/E-mail: [9][Merthyr Tydfil Council request email]

 

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [10]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [11]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[12]http://www.merthyr.gov.uk

References

Visible links
1. http://www.nationalarchives.gov.uk/
2. mailto:[Merthyr Tydfil Council request email]
3. mailto:[email address]
4. https://eform.merthyr.gov.uk/default.asp...
5. mailto:[email address]
6. http://www.ico.org.uk/
7. http://www.merthyr.gov.uk/
8. http://www.merthyr.gov.uk/council/data-p...
9. mailto:[Merthyr Tydfil Council request email]
10. https://www.merthyr.gov.uk/council/data-...
11. https://www.merthyr.gov.uk/council/data-...
12. http://www.merthyr.gov.uk/

Dear Merthyr Tydfil Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Merthyr Tydfil Council's handling of my FOI request 'Schools' Safeguarding Strategy Meetings'.

The information I requested has not been provided.

I did not ask which department was responsible.

I asked who was responsible for the Southern Cluster Group of schools Safeguarding Strategy meetings for the period from January to December 2016 for the following :

1 Arranging meetings.

Names and Designations of the individuals who arranged the meetings

2 Taking notes and recording minutes of the meeting

Names and Designations of the individuals who took the notes and recorded the minutes of each meeting.

3 Submitting minutes of said meetings to Snr Management of Schools and Local Authority

The names and Designations of the individuals who submitted the minutes of each meeting to the Snr Management of the schools and the Local Authority

4 Ensuring that any necessary or appropriate actions were taken in accordance with the rules and regulations of the Schools and the Local Authority

The names and Designations of those individuals that were responsible for ensuring that all appropriate actions were taken.

Someone must be be responsible for this. Who is it?

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/s...

Yours faithfully,

Geoff Jones

FOI (Freedom of Information), Merthyr Tydfil Council

Dear Sirs

RE:     Freedom Of Information Act 2000 – INFORMATION Request

 

We acknowledge your request for a review relating to request reference FOI
7377 received by the Data Protection Officer on the 26^th July 2019.

 

The Data Protection Officer is considering your review and will aim at
providing you with a full response within 20 working days, which in this
instance will be the 23^rd August 2019 If the Data Protection Officer is
unable to provide you with a response within this timescale we will
contact you.

 

If your appeal is successful the information will be provided within 20
working days of the Councils full response. If your appeal is unsuccessful
you have the right to request a decision from the Information
Commissioner. To find out more about appeals you can contact the
Information Commissioners Office (Wales) directly on the following contact
details:

 

Information Commissioner’s Office (Wales)

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Tel: 0330 414 6421 

Email: [1][email address]

Website: [2]www.ico.org.uk

 

If you wish to make a formal complaint about the handling of your appeal
will need to complete and return the Councils Formal Complaints Form. You
can obtain more information on the Councils complaints procedure by
visiting the Councils website, [3]www.merthyr.gov.uk or contacting the
Complaints Department on 01685 725000 or via email
[4][email address]. Alternatively you can also contact the
Complaints Department in writing at the following address:

 

Complaints Department

Merthyr Tydfil County Borough Council

Civic Centre

Castle Street

Merthyr Tydfil

CF47 8AN

 

If you have any queries or concerns regarding your appeal please contact
the Data Protection Officer directly on 01685 725000, via email
[5][email address] or using the Council’s address provided
previously.

 

Kind Regards

 

Mrs. Lisa Richards

Swyddog Diogelu Data/Data Protection Officer

 

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

Canolfan Dinesig/Civic Centre

Stryd Y Castell/Castle Street

Merthyr Tudful/Merthyr Tydfil

CF47 8AN/CF47 8AN

Ffon/Tel: 01685 725000

E-bost/E-mail: [6][email address]

 

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

 

Please read our [7]privacy notices to find out more about how we use your
personal information.

 

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [8]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [9]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[10]http://www.merthyr.gov.uk

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. http://www.merthyr.gov.uk/
4. mailto:[email address]
5. mailto:[email address]
6. mailto:[email address]
7. https://www.merthyr.gov.uk/council/data-...
8. https://www.merthyr.gov.uk/council/data-...
9. https://www.merthyr.gov.uk/council/data-...
10. http://www.merthyr.gov.uk/

FOI (Freedom of Information), Merthyr Tydfil Council

Classification: NOT PROTECTIVELY MARKED

Dear Mr Jones,

 

RE: Freedom Of Information Act 2000 – INFORMATION Request

We have considered your request for review. We can confirm that the
information you have requested relating to ‘Schools’ Safeguarding Strategy
does not have a person specifically responsible for what you have
requested. These meetings are the responsibility of the team as a whole or
the service area.

 

We are sorry that we cannot help further on this occasion but if you are
in any way dissatisfied with the handling of your request, or have any
further information needs in the future then please contact  the Data
Disclosure and Records Officer on 01685 725000. You have the right to
appeal against our decision. If you wish to appeal please set out in
writing your grounds of appeal and send to:

 

Data Protection Officer

Merthyr Tydfil County Borough Council

Civic Centre

Castle Street

Merthyr Tydfil

CF47 8AN

 

Tel: 01685 725000

Fax: 01685 725060

Email: [1][email address]

 

You can find out more about the Act from the Information Commissioner at:

Information Commissioner’s Office (Wales) 2nd Floor Churchill House
Churchill Way Cardiff

CF10 2HH

 

Tel: 0330 414 6421

Email: [2][email address]

Website: [3]www.ico.org.uk

 

Kind regards,

 

Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

 

Please read our [4]privacy notices to find out more about how we use your
personal information.

 

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [5]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [6]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[7]http://www.merthyr.gov.uk

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://www.ico.org.uk/
4. https://www.merthyr.gov.uk/council/data-...
5. https://www.merthyr.gov.uk/council/data-...
6. https://www.merthyr.gov.uk/council/data-...
7. http://www.merthyr.gov.uk/

Dear FOI (Freedom of Information),

I wish to make an appeal against the lack of a direct response to my request, see below.

We can confirm that the information you have requested relating to ‘Schools’ Safeguarding Strategy
does not have a person specifically responsible for what you have
requested. These meetings are the responsibility of the team as a whole or
the service area.

I asked for the names of the individual officers who actually performed each of the tasks for the School Safeguarding Strategy Meetings for the Southern Cluster of schools for the period from January 2016 to December 2016.

I am sure that there cannot be many such meetings.

I do not see why the names and designations of the individuals responsible for carrying out the tasks cannot be provided.

For example, I am aware that there were meetings held on 24th February and 17th March 2016.

Who convened these two meetings

Who took notes and recorded the minutes of these metings

Who submitted the minutes of these meetings to the appropriate Senior Managers of the School and the Local Authority.

Who actually ensured that any actions recorded in the minutes were taken.

Yours sincerely,

Geoff Jones

Bishop, Sam, Merthyr Tydfil Council

Classification: NOT PROTECTIVELY MARKED

Dear Sir/Madam

 

RE:     Freedom Of Information Act 2000 – INFORMATION Request

 

We have considered your request for information and on this occasion we
cannot supply the information you have requested. In accordance with
Section 17 of the Freedom of Information Act 2000 this letter acts as a
Refusal Notice.

 

In considering your request the Council believes that the absolute
exemption pursuant to Section 40 of the Act is applicable. This exemption
relates to third party requests for personal information and is decided in
accordance with the data protection principles.

 

Personal information can be defined as information that relates to or
identifies a living individual. This information can be held or recorded
in any form. The Data Protection Act provides a legal framework for how
data controllers, such as the Council, should process personal data.
Section 40 of the Act recognises that there are instances where personal
data should be excluded from entering the public domain.

 

In order to apply this exemption the data in question must constitute
personal data. The Council has considered this and drawn the conclusion
that this information relates to several individuals, it also clearly
identifies them.

 

In considering the S40 exemption the Council seeks to rely on subsection
3A of the Act. Section 40 (3A)(a) is that the disclosure of the
information to a member of the public otherwise than under this Act would
contravene any of the data protection principles.

 

If the Council are to receive any more requests of this nature then we
will be considering Section 14 of the Act.

 

You can find out more about the Act from the Information Commissioner at:

 

Information Commissioner’s Office (Wales)

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

 

Tel: 0330 414 6421 

Email: [1][email address]

Website: [2]www.ico.org.uk

 

If you have any queries or concerns, or if I can be of any further
assistance, please feel free to contact me.

 

Kind regards,

 

Swyddog Datgelu Data a Chofnodion/Data Disclosure and Records Officer

Tîm Llywodraethu Gwybodaeth/Information Governance Team

Cyngor Bwrdeistref Sirol Merthyr Tudful/Merthyr Tydfil County Borough
Council

Croesawn ni ohebu yn y Gymraeg/We welcome correspondence in Welsh.

 

Please read our [3]privacy notices to find out more about how we use your
personal information.

 

Croesawn ohebu yn Gymraeg a fydd hyn ddim yn arwain at oedi.

Mae'r e-bost hwn ac unrhyw ffeiliau a drosglwyddir gydag ef yn gyfrinachol
ac wedi'u bwriadu ar gyfer pwy bynnag y cyfeirir ef ato neu atynt. Mae
cynnwys yr e-bost hwn cynrychioli barn y sawl a enwir uchod, felly nid
ydyw'n dilyn ei fod yn cynrychioli barn Cyngor Bwrdeistref Sirol Merthyr
Tudful.

Darllenwch ein [4]hysbysiadau preifatrwydd i ddarganfod mwy am sut rydym
yn defnyddio eich gwybodaeth bersonol.

Cyngor Bwrdeistref Sirol Merthyr Tudful
Canolfan Dinesig
Stryd Y Castell
Merthyr Tudful
CF47 8AN

Teleffon: 01685 725000

We welcome correspondence in Welsh and this will not lead to a delay.

This e-mail and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are
addressed. The contents of this e-mail represent the views of the
individual(s) named above and do not necessarily represent the views of
Merthyr Tydfil County Borough Council.

Please read our [5]privacy notices to find out more about how we use your
personal information.

Merthyr Tydfil County Borough Council
Civic Centre
Castle Street
Merthyr Tydfil
CF47 8AN

Telephone: 01685 725000

[6]http://www.merthyr.gov.uk

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. https://www.merthyr.gov.uk/council/data-...
4. https://www.merthyr.gov.uk/council/data-...
5. https://www.merthyr.gov.uk/council/data-...
6. http://www.merthyr.gov.uk/