Schools Organograms and Recruiment Agency Spends 2023/2024
Dear Vale of Glamorgan Council,
I am Looking for a response on the following questions from your council as a whole, and for the individual schools (Primary and secondary) within your authority!
Section 1 - Organogram
Can you please provide me with the latest organization charts for each of the schools in your authority, including names of staff and departments they work in. I am looking for the names of all SLT, and middle leaders, along with their respective positions, and what subjects they are in charge of/cover. Please also provide information as to whether any of these positions are vacant, and if there are any plans to change to your leadership structure in the new academic year: 2024/2025.
Please send the information in a clear organogram, as well as a list of the SLT, Middle leadership, and other roles –roles I am looking for information on specifically are: Headteachers, Head of departments, Heads PA/’s, Cover managers, and HR Managers.
Section 2 – Recruitment Spends
Do you currently use an MSP for the recruitment of temporary and/or permanent school staff (teaching, support, commercial, leadership) at the school sites than are under your authority? If so, what is the name of the MSP?
If you do use an MSP, what is the name and job title of the person in charge of the decision to use an MSP, and how often is the use of the MSP reviewed? When will this be reviewed next? If there are multiple decision makers involved in this, please give details of all of them.
If you do not use a Managed service provider across all of your schools, but do use a PSL for all of them, please mention this here.
How often do you review your PSL, is this done at a specific time each academic year/couple of years? When is the next time that the PSL will be reviewed?
What decision maker/s are involved in the choice of agencies for your PSL? Please give names and Job Titles.
If the recruitment of agency staff is handled individually by each school, mention this here.
Please provide the total money spent by each schools under your authority, on Recruitment agencies for the 2023/2024 tax year. Please break this down for each school in your authority by:
Amount spent on each agency each month - give names of agency if possible.
Amount spent on Temporary and Permanent Placements each month
Amount spent in total.
Please Highlight the month that you spent the most on recruitment agencies.
If this information is only attainable through a request directly with the schools covered by the council, please make note of that here, and give a list of all schools in the local authority.
Yours faithfully,
Harry Dowling
Yours faithfully,
Harry Dowling
Dear Harry Dowling
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST
Thank you for your request for information about:
Schools Organograms and Recruiment Agency Spends 2023/2024
Your request was received on 08/04/2024 and is being handled under the
terms of the Freedom of Information Act 2000.
Your query has been given the reference 00206868
In some circumstances a fee may be payable and if that is the case I will
let you know. A fees notice will be issued to you, and you will be
required to pay before I will proceed to deal with your request.
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Cardiff
CF10 2HH
029 20678400
Yours sincerely
Information Governance Officer
Legal Services
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
e-mail / e-bost: [email address] or
[email address]
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Dear Vale of Glamorgan Council,
Any updates on a response to my original FOI request, pasted below:
I am Looking for a response on the following questions from your council as a whole, and for the individual schools (Primary and secondary) within your authority!
Section 1 - Organogram
Can you please provide me with the latest organization charts for each of the schools in your authority, including names of staff and departments they work in. I am looking for the names of all SLT, and middle leaders, along with their respective positions, and what subjects they are in charge of/cover. Please also provide information as to whether any of these positions are vacant, and if there are any plans to change to your leadership structure in the new academic year: 2024/2025.
Please send the information in a clear organogram, as well as a list of the SLT, Middle leadership, and other roles –roles I am looking for information on specifically are: Headteachers, Head of departments, Heads PA/’s, Cover managers, and HR Managers.
Section 2 – Recruitment Spends
Do you currently use an MSP for the recruitment of temporary and/or permanent school staff (teaching, support, commercial, leadership) at the school sites than are under your authority? If so, what is the name of the MSP?
If you do use an MSP, what is the name and job title of the person in charge of the decision to use an MSP, and how often is the use of the MSP reviewed? When will this be reviewed next? If there are multiple decision makers involved in this, please give details of all of them.
If you do not use a Managed service provider across all of your schools, but do use a PSL for all of them, please mention this here.
How often do you review your PSL, is this done at a specific time each academic year/couple of years? When is the next time that the PSL will be reviewed?
What decision maker/s are involved in the choice of agencies for your PSL? Please give names and Job Titles.
If the recruitment of agency staff is handled individually by each school, mention this here.
Please provide the total money spent by each schools under your authority, on Recruitment agencies for the 2023/2024 tax year. Please break this down for each school in your authority by:
Amount spent on each agency each month - give names of agency if possible.
Amount spent on Temporary and Permanent Placements each month
Amount spent in total.
Please Highlight the month that you spent the most on recruitment agencies.
If this information is only attainable through a request directly with the schools covered by the council, please make note of that here, and give a list of all schools in the local authority.
Yours faithfully,
Harry Dowling
Dear Harry Dowling
Thank you for your request for information regarding Schools Organograms and Recruitment Agency Spends 2023/2024, which we received on the 8th of April 2024. Please accept our apologies for the delay in our response.
Your request
I am Looking for a response on the following questions from your council as a whole, and for the individual schools (Primary and secondary) within your authority!
Section 1 - Organogram
Can you please provide me with the latest organization charts for each of the schools in your authority, including names of staff and departments they work in. I am looking for the names of all SLT, and middle leaders, along with their respective positions, and what subjects they are in charge of/cover. Please also provide information as to whether any of these positions are vacant, and if there are any plans to change to your leadership structure in the new academic year: 2024/2025.
Please send the information in a clear organogram, as well as a list of the SLT, Middle leadership, and other roles -roles I am looking for information on specifically are: Headteachers, Head of departments, Heads PA/'s, Cover managers, and HR Managers.
Section 2 - Recruitment Spends
Do you currently use an MSP for the recruitment of temporary and/or permanent school staff (teaching, support, commercial, leadership) at the school sites than are under your authority? If so, what is the name of the MSP?
If you do use an MSP, what is the name and job title of the person in charge of the decision to use an MSP, and how often is the use of the MSP reviewed? When will this be reviewed next? If there are multiple decision makers involved in this, please give details of all of them.
If you do not use a Managed service provider across all of your schools, but do use a PSL for all of them, please mention this here.
How often do you review your PSL, is this done at a specific time each academic year/couple of years? When is the next time that the PSL will be reviewed?
What decision maker/s are involved in the choice of agencies for your PSL? Please give names and Job Titles.
If the recruitment of agency staff is handled individually by each school, mention this here.
Please provide the total money spent by each schools under your authority, on Recruitment agencies for the 2023/2024 tax year. Please break this down for each school in your authority by:
Amount spent on each agency each month - give names of agency if possible.
Amount spent on Temporary and Permanent Placements each month Amount spent in total.
Please Highlight the month that you spent the most on recruitment agencies.
Our response
Please see attached.
We have been advised by our Finance team of the following:
The attached spreadsheet shows the total cost spent against each agency for each school, apart from the secondary schools as they are cheque book schools and pay their own invoices. We can only provide a total spend for these schools. It is not possible to provide how much is spent each month accurately as invoices relating to a specific month are not paid in that month, so the information will be misleading.
We would not know how much of the agency costs are for permanent staff or temporary staff as this is not recorded anywhere.
We do not have a PSL. We have a contract with Matrix that we use for the majority of Agency requirements. As a neutral vendor they onboard other agencies as required but we deal directly through them. Anything outside of that tends to be specialist.. Matrix has just won the latest Welsh Government framework, so we are still working with them.
Schools use the Welsh Government supply teacher and support staff Framework Lot 5 & Lot 6 of Temporary Workers & Supply Teachers Framework (111) Ref WGCD-PCS-119-22 (list attached). The framework comes to an end 31 Jul 2027 and will no doubt be retendered before that end date by Welsh Government. So, it is not a preferred supplier list but the 41 suppliers listed on the framework with access to a booking portal through a company called Teacher Booker ( Lot 6).
If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be made within 40 working days of the date of receipt of the response to your original letter and should be addressed to:
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If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision.
The Information Commissioner can be contacted at:
Information Commissioner's Office - Wales
Second Floor, Churchill House
Churchill Way,
Cardiff
CF10 2HH
029 20678400 / Fax:029 20678399
[email address]
Yours sincerely
Information Governance Officer
Legal Services
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
mob / sym:
e-mail / e-bost: [email address] or [email address]
Consider the environment. Please don't print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu'r neges hon oni bai fod gwir angen.
Visit our Website at http://www.valeofglamorgan.gov.uk/
Ewch i'n gwefan yn http://www.bromorgannwg.gov.uk/
Find us on Facebook / Cewch ddod o hyd i ni ar Facebook
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Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y Gymraeg neu yn Saesneg.
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