Thank you for your email.

A response, where necessary, will be sent within 2 school days.

If it is a matter of urgency, please contact the Office Manager on 01702 476026 during the hours of 8.30am - 4pm.

Regards
WHSG

Dear Susan

I think you misunderstand the running of the school uniform shop here.

We employ a member of staff to run the school uniform shop here and buy
our stock from a number of suppliers .

Our purchases are continually under review for best value for money.

regards

Nigel

Nigel Brunning
Finance & Operations Director
South East Essex Academy Trust
Westcliff High School For Girls
Kennilworth Gardens
Westcliff-on-Sea
Essex
SS0 0BS
Tel 01702 476026 ext 250
e-mail [email address]

From: Sally Martin <[email address]>
To: Nigel Brunning <[email address]>
Sent: 18/09/2015 12:38 PM
Subject: Fwd: Freedom of Information request - School uniform single
supplier contract

Dear Nigel
Please could you answer this email.
Many thanks
Regards
Sally
Sally Martin
Office Manager
Westcliff High School for Girls
Tel   : 01702 509311
Fax : 01702 471328
Email : [email address]

From: General Enquiries <[Westcliff High School for Girls request email]>
To: Sally Martin <[email address]>
Sent: 9/16/2015 11:02 AM
Subject: Fwd: Freedom of Information request - School uniform single
supplier contract

From: sue wilkinson <[FOI #292328 email]>
To: FOI requests at Westcliff High School for Girls
<[Westcliff High School for Girls request email]>
Sent: 15/09/2015 8:39 PM
Subject: Freedom of Information request - School uniform single
supplier contract

Dear Westcliff High School for Girls,

I would like the following information regarding the school uniform
single supplier contract:

What is the name, Companies House registration no. and VAT
registration number of the company which has the single supplier
contract for Westcliff High School for Girls school uniform?

What are the terms of use of school premises for the uniform
supplier?

What child protection measures are in place for children visiting
the school uniform shop?

How long has the company had a single supplier contract for supply
of uniform?

How was the decision reached to award a single supplier contract?

Could I please have copies of all the proposals for other applicants
for the contract and details of how proposals were invited from
other applicants.

Does the supplier have, or has it ever had, any connection with the
school?

How often does the school run tender competitions for the contract?

How does the school invite applications for tender?

Please can I have copies of all tenders submitted for the most
recent tender competition, including that of the current supplier.

When inviting tender for the contract, does the school offer use of
school premises on the same terms as the current supplier?

When is the next tender competition for the contract scheduled and
how will applications be invited?

Yours faithfully,

Susan Wilkinson

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Sue

See the information that we have in recorded form

Regards

Nigel

Nigel Brunning
Finance & Operations Director
South East Essex Academy Trust
Westcliff High School For Girls
Kennilworth Gardens
Westcliff-on-Sea
Essex
SS0 0BS
Tel 01702 476026 ext 250
e-mail [email address]

From: sue wilkinson <[FOI #292328 email]>
To: Nigel Brunning <[email address]>
Sent: 22/09/2015 12:39 PM
Subject: Re: Fwd: Freedom of Information request - School uniform single
supplier contract

Dear Nigel Brunning,
Thank you for your response.  In light of this, I would like to amend my
request for information as follows:

How long has the school had a uniform shop and why was this decision
made? Not in recorded form

How long has the current employee been in this post? Since 13/10/2009

What are the contracted hours and do these include ordering and stock
taking? 15 hours per week - yes they include stock taking

Please can I see a copy of the job description and the skills/experience
applicants were required to have when the current employee was
recruited. Not in recorded form

How many applicants were there? Not in recorded form

What was the recruitment procedure? Not in recorded form

For accounting purposes, how is the employee's salary
 classified/budgeted for? As salary

Are there any other costs involved in running the shop? yes - uniform

How are the prices charged to parents calculated? Not in recorded form

Who reviews the purchase prices of stock and how often? Not in recorded
form

Who selected the supplier for the school skirt when the style was
changed and why was this supplier selected? Not in recorded form

Thank you

Yours sincerely,

sue wilkinson

show quoted sections

Thank you for your email.

A response, where necessary, will be sent within 2 school days.

If it is a matter of urgency, please contact the Office Manager on 01702 476026 during the hours of 8.30am - 4pm.

Regards
WHSG

Dear Mrs Wilkinson

I only started here in June, so I cannot say what happened earlier.

I agree that there should be a job description but there is not one on the
employee's HR file.  I am afraid I cannot create information to satisfy
your request

You are correct that your question on classification was not clear and
specific.  The shop manager's salary is classified under the salaries
section of the nominal ledger -  ledger code Admin Assistants Pay.

There is no recorded information on how prices are reviewed and how often
or how suppliers are selected.  Unfortunately I suspect that many schools
do not keep written records of how day to day decisions are made,
especially ones that happened some time ago and also suspect that much
information is in people's heads (and therefore not subject to FOI)

I know you do not have to tell me why you require the information but if
you were to do so then it would be appreciated.  Please feel free to give
me a call to discuss if you want.

Regards

Nigel

Nigel Brunning
Finance & Operations Director
South East Essex Academy Trust
Westcliff High School For Girls
Kennilworth Gardens
Westcliff-on-Sea
Essex
SS0 0BS
Tel 01702 476026 ext 250
e-mail [email address]

From: General Enquiries <[Westcliff High School for Girls request email]>
To: Sally Martin <[email address]>
Sent: 9/25/2015 12:09 PM
Subject: Fwd: Internal review of Freedom of Information request - School
uniform single supplier contract

From: sue wilkinson <[FOI #292328 email]>
To: FOI requests at Westcliff High School for Girls
<[Westcliff High School for Girls request email]>
Sent: 25/09/2015 9:54 AM
Subject: Internal review of Freedom of Information request - School
uniform single supplier contract

Dear Westcliff High School for Girls,

Please pass this on to the person who conducts Freedom of
Information reviews.

I am writing to request an internal review of Westcliff High School
for Girls's handling of my FOI request 'School uniform single
supplier contract'.

I am not happy with being refused the majority of the information on
the basis that it is not recorded.  In particular, I believe the
following responses to be implausible:

The position does not have a job description.  All positions should
have a job description.

There is no written record of how prices charged to parents are
calculated.  I would have thought that this would be essential  for
accounting purposes and transparency.  Obviously prices have to be
calculated on a regular basis, so what would be the reason for
destroying all record of this?  

That there is no record of who reviews prices and how often.  This
would indicate that there is no set procedure for doing so and that,
if challenged, the school could not evidence that it had ever done
so.

There is no record of how the supplier for the new school skirt was
selected.  There must have been correspondence regarding
specifications of the skirt and quotations for the contract.  Was
this destroyed?  

I also found the answer to how the salary is classified
unsatisfactory, although perhaps I was not specific enough with my
question.  Clearly it is salary - what I want to know is
specifically what area of the budget the salary comes from.  It
would not come from the teaching budget, for example.

A full history of my FOI request and all correspondence is available
on the Internet at this address:
https://www.whatdotheyknow.com/request/s...

Yours faithfully,

sue wilkinson

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Please use this email address for all replies to this request:
[FOI #292328 email]

Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
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If you find this service useful as an FOI officer, please ask your
web manager to link to us from your organisation's FOI page.

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