Dear Department for Education,

Under the freedom of information act,I hereby do request the following;
Please supply details of who has a list of what children attend what school.

To assist with this request, I am fully aware that if child A, went to a certain school, that school would keep a record that child A. Other records must be kept somewhere else.

Yours faithfully,

Dave Darby

Department for Education

Dear Mr Darby

Thank you for your recent enquiry. A reply will be sent to you as soon as possible. For information; the departmental standard for correspondence received is that responses should be sent within 20 working days as you are requesting information under the Freedom of Information Act 2000. Your correspondence has been allocated reference number 2015-0023394.

Thank you

Department for Education
Ministerial and Public Communications Division
Tel: 0370 000 2288

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Department for Education

Dear Mr Darby,
Thank you for your request for information, which was received 21st May 2015. You requested:
Under the freedom of information act, I hereby do request the following; Please supply details of who has a list of what children attend what school.
To assist with this request, I am fully aware that if child A, went to a certain school, that school would keep a record that child A. Other records must be kept somewhere else.
I have dealt with your request under the Freedom of Information Act 2000 (“the Act”).
Information is published on the Department for Education (DfE) website<https://www.gov.uk/data-protection-how-w...> stating how we collect and share pupil data for research and statistical purposes.
Schools, local authorities and awarding bodies may also choose to share data they hold, where legislation allows them to do so, and it is in compliance with the Data Protection Act 1998<http://www.legislation.gov.uk/ukpga/1998...>. However, DfE does not monitor this and so are not able to provide any further details of those who may have received data directly from these parties. It should be noted that schools inform parents and pupils of how their data is used through privacy notices, examples of which can be found on the DfE website<https://www.gov.uk/government/publicatio...>.
DfE has specific legal powers which enables the collection of pupil, child and workforce data held by schools, local authorities and awarding bodies under section 114 of the Education Act 2005<http://www.legislation.gov.uk/ukpga/2005...>, section 537A of the Education Act 1996<http://www.legislation.gov.uk/ukpga/1996...>, and section 83 of the Children Act 1989<http://www.legislation.gov.uk/ukpga/1989...>. As part of this, DfE centrally collects pupil details of pupils registered at schools in England via the School Census. The submission of the school census, including a set of named pupil records, is a statutory requirement on schools under section 537A of the Education Act 1996<http://www.legislation.gov.uk/ukpga/1996...>.
This data forms a significant part of our evidence base and is used in many ways, including:

* in school performance tables<https://www.gov.uk/school-performance-ta...> and adoption scorecards<https://www.gov.uk/government/publicatio...>
* in statistical first releases<https://www.gov.uk/government/organisati...>
* to evaluate and inform educational policy
* as a foundation to assess funding to local authorities and schools

Analysis of individual pupil records supports the drive to raise standards, provides accurate targeting of funding and the monitoring, development and evaluation of government policy. For example, information on pupils’ characteristics (such as their ethnic group or special educational needs) contained in the pupil records submitted for School Census is linked pupil by pupil with information collected separately on Key Stage assessment results in order to measure the achievement levels of these groups.

Once collected, pupil-level data is also held in the National Pupil Database (NPD). The NPD holds detailed information about the educational establishments children attend, their achievement and progression at different key stages, their individual level characteristics including gender, ethnicity, eligibility for Free School Meals and information about Special Educational Needs. The NPD also includes a range of other information including detailed information about pupil absence and exclusions.

Identifiable pupil level data will be held securely within DfE, and accessed only by those members of staff who have an approved business need and the right level of clearance. Analysts without such clearance will be provided with access to anonymised pupil level data only.

There is specific legislation which allows DfE to share individual pupil data from the NPD with persons named in the Education (Individual Pupil Information) (Prescribed Persons) (England) Regulations 2009 (Amended)<http://www.legislation.gov.uk/uksi/2009/...>. This includes schools, local authorities, other government departments and agencies. These regulations also allow DfE to disclose individual pupil data, subject to the Data Protection Act 1998<http://www.legislation.gov.uk/ukpga/1998...>, to persons who, for the purpose of promoting the education or well-being of children in England are:

* Conducting research or analysis;
* Producing statistics; or
* Providing information, advice or guidance.
DfE will only disclose pupils’ and/or children’s personal information where legislation allows it to do so, and it is in compliance with the Data Protection Act 1998<http://www.legislation.gov.uk/ukpga/1998...>.
To request extracts of the NPD a requestor will need to complete the NPD data request application form<https://www.gov.uk/government/publicatio...> and Information security questionnaire<https://www.gov.uk/government/publicatio...>. Decisions on whether data can be released are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. It should be noted that there are no financial incentives for DfE to share individual pupil data from the NPD as we do not charge for this service.
To be granted access to extracts of the NPD requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements, and retention and use of the data. For instance, this can include the stipulation that the requester shall not use the NPD data to identify individuals or to inform a decision to be made about any individual. They will have to demonstrate that they comply with all relevant requirements of the Data Protection Act 1998, including that they:

* are registered with the Information Commissioner’s Office to process personal data or fall within an exemption
* have appropriate security arrangements in place to process the data
* intend to use the data only for the specified purpose in their request
* will keep the data only for the specified length of time
* will not further disclose, publish or pass on the data without our prior written approval
Requesters will need to sign an agreement to confirm this.
Any reports, papers, statistical tables, or other products published or released, must fully protect the identity of individuals. DfE has the right to audit compliance with security requirements.
DfE publishes a list of external requests for data from the NPD<https://www.gov.uk/government/publicatio...>, which includes details of the requestor organisation, project aims, tier of data requested (recorded from 1 August 2012 onwards) and the request outcome.
If you have any queries about this letter, or the attachments included as part of this, please contact me. Please remember to quote the reference number above in any future communications.
If you are unhappy with the way your request has been handled, you should make a complaint to DfE by writing to me within two calendar months of the date of this letter. Your complaint will be considered by an independent review panel, who were not involved in the original consideration of your request.
If you are not content with the outcome of your complaint to DfE, you may then contact the Information Commissioner’s Office.
Yours sincerely,
Chris Douglass
Department for Education

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Dear Department for Education,

Many thanks for your brief reply.

Please clarify, in layman terms, under the Freedom of Information act, other than a school, where can a parent with parental responsibility, find out where their child(ren) go to school, (other than via the other parent) of which is accessible when parental responsibility is proved.

Yours faithfully,

Dave Darby

Department for Education

Dear Mr Darby

Thank you for your recent enquiry. A reply will be sent to you as soon as possible. For information; the departmental standard for correspondence received is that responses should be sent within 20 working days as you are requesting information under the Freedom of Information Act 2000. Your correspondence has been allocated reference number 2015-0028568.

Thank you

Department for Education
Ministerial and Public Communications Division
Tel: 0370 000 2288

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Department for Education

Dear Mr Darby,
Thank you for your request for information, which was received 19th June 2015. You requested:
Many thanks for your brief reply.
Please clarify, in layman terms, under the Freedom of Information act, other than a school, where can a parent with parental responsibility, find out where their child(ren) go to school, (other than via the other parent) of which is accessible when parental responsibility is proved.
I have dealt with your request under the Freedom of Information Act 2000 (“the Act”).
The Department for Education does hold information about which school pupils attend, and it would be likely that a local authority would also hold this information if the pupil attended a maintained school. However, all personal information the Department for Education holds is regarded as confidential and is protected by the non-disclosure provisions of the Data Protection Act 1998. We would not normally disclose the whereabouts of a particular pupil to an individual without a court order. You may want to seek advice parental rights from the following GOV.UK website https://www.gov.uk/parental-rights-respo....
If you have any queries about this letter, or the attachments included as part of this, please contact me. Please remember to quote the reference number (2015-0002275) in any future communications.
If you are unhappy with the way your request has been handled, you should make a complaint to DfE by writing to me within two calendar months of the date of this letter. Your complaint will be considered by an independent review panel, who were not involved in the original consideration of your request.
If you are not content with the outcome of your complaint to DfE, you may then contact the Information Commissioner’s Office.
Yours sincerely,
Chris Douglass
[email address]<mailto:[email address]>
Department for Education

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