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Jonathan Walmsley made this Freedom of Information request to University Hospitals Sussex NHS Foundation Trust Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Jonathan Walmsley

Dear University Hospitals Sussex NHS Foundation Trust,

I am currently conducting a benchmarking exercise looking at Subject Access compliance within the NHS to identify any trends that correlate to higher compliance levels and best practice. Please can you provide me with the following information for the 2022/23 financial year.

1. How Many Subject Access Requests have been received by your organisation? (Please provide only those requests relating to Health and Social records where possible i.e Exclusion of requests for HR information. If this is not possible please provide the total number of all requests).

2. Please provide the number of these requests which exceeded the one calendar month timeframe for processing (or those which have exceeded a total of three calendar months where an extension has been issued).

3. How many of the total requests received were issued an extension.

4. What system(s) is currently used to process / log these requests.

5. Do you have any software or systems for redaction purposes.

6. Please provide the Number of staff within the team processing (logging, facilitating and releasing) these requests including the relevant Agenda for Change grades. Please provide WTE and HC.

7. Please provide the department in which the team processing these requests resides. If multiple teams/ departments process Subject Access Request, please provide details for both.

8. Are your organisations medical records paper based, electronic or a mixture.

9. If electronic do you use a single EPR or multiple sources?

10. Are staff processing requests provided with a list of systems/ default locations to check in order to obtain the records requested.

11. Are all records reviewed prior to disclosure? If so who are these reviews conducted by.

12. Which roles carry out redaction of records prior to disclosure.

13. Do you issue or make available to data subjects a Subject Access Request, request form? (including any web based forms).

14. If you have a procedure or standard operating procedure covering the processing of these requests can you please provide this.

Would like to receive a copy of the anonymised Benchmarking report, please advise accordingly within your response.

Yours faithfully,

Jonathan Walmsley

FREEDOMOFINFORMATION (UNIVERSITY HOSPITALS SUSSEX NHS FOUNDATION TRUST), University Hospitals Sussex NHS Foundation Trust

Dear Jonathan Walmsley,

 

Thank you for contacting the Freedom of Information (FOI) Office at
University Hospitals Sussex NHS Foundation Trust. This email confirms
that we have received your correspondence. 

 

We will now consider your request for information and reply in due
course. Under the terms of the Act the Trust has 20 working days in which
to respond. Your request has been assigned a reference number which has
been provided in the subject heading above. Please quote this reference
number in any communication about your request.

 

The Freedom of Information Act contains a number of exemptions that may
apply to some or all of the information you are seeking. If this is the
case, we will tell you that we have withheld information and why. If
clarification is required to assist us in identifying the information you
have requested we will contact you. The 20 working day clock associated
with FOI processing will then restart once we have received clarification.

 

It is important to note that the NHS continues to face unprecedented
operational challenges. While we will make every effort to respond to your
request within 20 working days, our staff remain focused on supporting our
healthcare services. Staff availability for information rights work will
remain limited for some time. It will not be possible for us to process
large requests for information that require an unreasonable level of staff
resources to provide. If you would like to revise your request please let
us know by emailing us.      

 

Information about submitting FOI requests to public authorities can be
found on the Information Commissioner’s website
- [1]https://ico.org.uk/your-data-matters/off...

 

If we can be of any further assistance, please do not hesitate to contact
us at - [2][UHSussex request email]  

 

Yours sincerely,

 

Freedom of Information Office

University Hospitals Sussex NHS Foundation Trust

 

 

 

 

 

 

 

 

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FREEDOMOFINFORMATION (UNIVERSITY HOSPITALS SUSSEX NHS FOUNDATION TRUST), University Hospitals Sussex NHS Foundation Trust

7 Attachments

Dear Jonathan Walmsley

 

Please find attached the Trust’s response to your recent Freedom of
Information request (our reference FOI230137).

 

We hope you are happy with the processing of your request and find the
information provided helpful.

 

If you require clarification or if we can be of any further assistance,
please do not hesitate to contact us at: [1][UHSussex request email]

 

Yours sincerely,

 

Freedom of Information Office

University Hospitals Sussex NHS Foundation Trust

Worthing Hospital, Lyndhurst Rd

Worthing BN11 2DH

Email: [2][UHSussex request email]

Website: [3]www.uhsussex.nhs.uk  

 

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