SARs
Dear Mid Yorkshire Hospitals NHS Trust,
I am currently conducting a benchmarking exercise looking at Subject Access compliance within the NHS to identify any trends that correlate to higher compliance levels and best practice. Please can you provide me with the following information for the 2022/23 financial year.
1. How Many Subject Access Requests have been received by your organisation? (Please provide only those requests relating to Health and Social records where possible i.e Exclusion of requests for HR information. If this is not possible please provide the total number of all requests).
2. Please provide the number of these requests which exceeded the one calendar month timeframe for processing (or those which have exceeded a total of three calendar months where an extension has been issued).
3. How many of the total requests received were issued an extension.
4. What system(s) is currently used to process / log these requests.
5. Do you have any software or systems for redaction purposes.
6. Please provide the Number of staff within the team processing (logging, facilitating and relseasing) these requests including the relevant Agenda for Change grades. Please provide WTE and HC.
7. Please provide the department in which the team processing these requests resides. If multiple teams/ departments process Subject Access Request, please provide details for both.
8. Are your organisations medical records paper based, electronic or a mixture.
9. If electronic do you use a single EPR or multiple sources?
10. Are staff processing requests provided with a list of systems/ default locations to check in order to obtain the records requested.
11. Are all records reviewed prior to disclosure? If so who are these reviews conducted by.
12. Which roles carry out redaction of records prior to disclosure.
13. Do you issue or make available to data subjects a Subject Access Request, request form? (including any web based forms).
14. If you have a procedure or standard operating procedure covering the processing of these requests can you please provide this.
Would like to receive a copy of the anonymised Benchmarking report, please advise accordingly within your response.
Yours faithfully,
Jonathan Walmsley
ACKNOWLEDGEMENT OF FOI REQUEST
Thank you for your request for information received on 23 May 2023. It
has been allocated the reference number FOI 23/24 7085 and is being dealt
with under the terms of the Freedom of Information Act 2000.
The Trust still is facing unprecedented challenges relating to the
coronavirus (COVID-19) virus and flu virus at the current time.
Understandably, our resources have been diverted to support our front-line
colleagues who are working tremendously hard to provide care for our
patients, and to those in need of our services.
We will endeavour to respond as soon as possible, and hope you appreciate
that we do not wish to place any additional burden on our teams at this
time.
If you require further information as to the process or have any queries
in relation to your request, please contact me quoting the reference
above.
Kind Regards
Response Issued by
FOI Lead on behalf of Mid Yorkshire Teaching NHS Trust
Pinderfields Hospital,
Aberford Road
Wakefield
WF1 4DG
Email: [1][email address]
Re : Freedom of Information Act request - 7085
Thank you for your freedom of information request. Please find attached
our response.
We are still experiencing increased pressures on the Trust and it's staff
at this present time, so some responses may be delayed and some
information may not have been provided as per your request.
We have endeavoured to supply as much information as we can at this
present time, but if further information is required, may we suggest that
you submit another request at a later date.
Response Issued by
FOI Lead on behalf of
Mid Yorkshire Teaching NHS Trust
Pinderfields Hospital,
Aberford Road
Wakefield
WF1 4DG
Email: [1][email address]
From: FOI (MID YORKSHIRE HOSPITALS NHS TRUST) <[Mid Yorkshire Hospitals NHS Trust request email]>
Sent: 24 May 2023 09:09
To: Jonathan Walmsley <[FOI #983284 email]>
Subject: ACKNOWLEDGEMENT OF FREEDOM OF INFORMATION REQUEST 23/24 7085
ACKNOWLEDGEMENT OF FOI REQUEST
Thank you for your request for information received on 23 May 2023. It
has been allocated the reference number FOI 23/24 7085 and is being dealt
with under the terms of the Freedom of Information Act 2000.
The Trust still is facing unprecedented challenges relating to the
coronavirus (COVID-19) virus and flu virus at the current time.
Understandably, our resources have been diverted to support our front-line
colleagues who are working tremendously hard to provide care for our
patients, and to those in need of our services.
We will endeavour to respond as soon as possible, and hope you appreciate
that we do not wish to place any additional burden on our teams at this
time.
If you require further information as to the process or have any queries
in relation to your request, please contact me quoting the reference
above.
Kind Regards
Response Issued by
FOI Lead on behalf of Mid Yorkshire Teaching NHS Trust
Pinderfields Hospital,
Aberford Road
Wakefield
WF1 4DG
Email: [2][email address]
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