Dear Ms MacLean

Our Ref: 077/16/17

We are in receipt of your request for information under the Freedom of
Information (Scotland) Act 2002 and will respond by 24 January 2018. 

Kind regards

FOI Team

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Dear Ms MacLean

Our Ref: 078/16/17

As of 1 October 2012, Edinburgh’s Telford College, Jewel & Esk College and
Stevenson College merged to create a single college called Edinburgh
College.

We refer to your request for information dated 21 December 2017. The
College has considered your request as a request for information under
section 1 of the Freedom of Information (Scotland) Act 2002 (“FOISA”):

078/16/17 (1): Can you please supply a copy of your safeguarding policy
and procedure, or point me to it: I don't see it published on your
website?

The safeguarding policy and procedure is exempt under Section 27 of FOISA
as this information is intended for future publication.

078/16/17 (2): Does your college have a named safeguarding officer?

Edinburgh College's Student Experience Manager is the college’s
safeguarding coordinator

078/16/17 (3): If your college was considering enrolling a student who was
listed on the sex offenders register, how would you deal with such a
situation?

A risk assessment would be carried out for any student who had been
identified as on the sex offenders register and was considering enrolling
on a course. Please note, college staff would work closely with MAPPA to
conduct the risk assessment.

078/16/17 (4): What is your risk assessment procedure in such a situation?

The risk assessment would identify the course the student was applying
for, offender’s restrictions, potential risks to others and services
available to support the student to reduce risk of further offence. After
the risk assessment is completed, a decision would be made in conjunction
with relevant staff/organisations. The risk assessment would be reviewed
at appropriate intervals.

078/16/17 (5): What types of mitigation would you consider as a result of
any risk assessment procedure?

The risk assessment process would identify the interventions to be put in
place before a student may take up a course. These may include: 1:1
supervision (Social Work), IT access restrictions or discussion regarding
a more appropriate course or study mode.

078/16/17 (6): How do you record these processes, and what are your
retention periods for the data?

Edinburgh College has a Pre-Enrolment Risk Assessment form which is
completed by the Safeguarding Co-ordinator.  This is then authorised by
the Head of Student Experience.  Risk assessments are held in a private
area of the college’s network.

The college does not currently have a records retention schedule and there
is no policy on how long these records should be kept. However, the
college is currently reviewing its records management procedures and these
records will be reviewed as part of this process.  

Edinburgh College is subject to the provisions of the Freedom of
Information (Scotland) Act (FOISA) 2002. If you are dissatisfied with this
response, you may ask the college to review this decision. To do this,
please contact the Head of Corporate Development at the postal address
below or e-mail the Head of Corporate Development at
[1][email address] describing your original request and
explaining your grounds for dissatisfaction. (Please include in your
review request, your name and home address for correspondence).

You have 40 working days from receipt of this letter to submit a review
request to:

Head of Corporate Development

4th Floor

Edinburgh College (Milton Road Campus)

[2]24 Milton Road East

Edinburgh

EH15 2PP

When the review process has been completed and if you are still
dissatisfied, you may ask the Scottish Information Commissioner to
intervene.

The Commissioner’s online appeal service is available from their website:
[3]www.itspublicknowledge.info/Appeal

The  online appeal service is available 24/7 and offers you real time help
and advice about your appeal.

You must appeal to the Commissioner within six months of receiving the
review decision.

You also have the right to appeal to the Court of Session on a point of
law following a decision of the Commissioner.

Regards

FOI Team

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