Dear Greater London Authority,
Please can I have a copy of the Mayor of London's diary, listing all engagements, subject and location for January 2018.
From: [FOI #481853 email]
To: [Greater London Authority request email]
Subject: Freedom of Information request - Sadiq Khan's diary
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Thank you again for writing.
Public Liaison Unit
Dear Ibrahim Mohamed
Thank you for your request for information which the GLA received on 2 May
In line with our publication scheme, the Mayor's diary is published on our
website twice a year. The GLA has already published the Mayor's diary
covering the period May 2016 to October 2017. The next publication of the
diary will include dates from November 2017 to April 2018:
The Mayor's key engagements are also published in the Mayor's report which
forms part the meeting papers at each Mayor's Question Time:
Section 22 of the FOI Act provides an exemption for information that is
intended to be published in the future. Information is exempt if, at the
time when the public authority receives a request for it:
? the public authority holds the requested information;
? the public authority intends the information to be published at some
future date, whether that date is determined or not; and
? in all the circumstances it is reasonable to withhold the information
until its planned publication.
Section 22 acknowledges that public authorities must have freedom to be
able to determine their own publication timetables. This allows them to
deal with the necessary preparation, administration and context of
publication. It is however necessary to consider whether the public
interest in maintaining the exemption (and withholding the information
until the publication date), is greater than the public interest in
releasing the information before this date.
In this instance, it is felt that there is a greater public interest for
the GLA to keep to its original timetable of disclosure. The decision to
publish the Mayor's diary on a six month basis was made in order to allow
the Mayor's office to effectively manage their workload and the work
required to prepare such a large amount of information for publication.
The decision to proactively publish the Mayor's diary demonstrates the
GLA's commitment to openness and transparency and we believe a six month
publication cycle for this information is appropriate. The public interest
in the release of the Mayor's meetings and key engagements is also met by
the more regular publication of the Mayor's report.
The public interest - i.e. the best interests of the public - is met by
the GLA being open and
transparent, but also by managing its resources effectively, and this
includes setting reasonable publication schedules to meet this public
interest. While there is an obvious public interest in the release of the
Mayor's diary, we believe this is met by our intention to publish this
information in the coming month. We do not believe the public interest
favours the disruption that would be caused to GLA staff by expediting
this publication when its early publication would not meet any immediate
or exceptional public concerns at the present time.
We therefore find the balance of public interest falls in maintaining the
exemption and the GLA publishing this information in accordance with our
existing publication timetable. If you need more information about the
role and work of the GLA, please go to our website: www.london.gov.uk.
Information Governance Officer
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