Royal visit costs

Alistair Storer made this Freedom of Information request to Cambridge City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Cambridge City Council,
please could you provide a breakdown or the total cost of all extra activities undertaken in preperation for the visit of the Duke and Duchess of Cambridge. I note that local press report that a six strong team has been working on the preperations.
Yours faithfully,

Alistair Storer

Gary Clift, Cambridge City Council

Dear Alistair Storer,

In reply to your Freedom of Information request submitted on 21
November:

"Dear Cambridge City Council,
please could you provide a breakdown or the total cost of all
extra
activities undertaken in preperation for the visit of the Duke
and
Duchess of Cambridge. I note that local press report that a six
strong team has been working on the preperations.
Yours faithfully,

Alistair Storer"

The City Council's reply:

Cambridge City Council established a small project team of six officers
to co-ordinate the visit by the Duke and Duchess of Cambridge to the
Guildhall and the city on 28 November. This team also worked with the
police (which led on public safety), the County Council and other
emergency services to ensure the public's safety on the day.

The overall time spent by the city council officers on the project team
varied and is not recorded separately, it would form part of each
officers normal service duties and re-prioritising as necessary. The
officers were invited to attend five internal meetings over five weeks
at which the planning and preparation was discussed. Over the same
period there were three meetings with the police and other agencies on
public safety. One officer from the project team had a number of
individual meetings with the local police over the security requirements
needed within the Guildhall itself whilst the Duke and Duchess were in
the building.

Some council staff on the front line (eg City Rangers) had to respond
to the demands of the visit as the requirements to ensure public safety
became known, but this was planned for by the project team and relevant
management.

The identified total cash cost of the additional activity undertaken in
preparation of the visit was:

Cost of PA speakers/equipment hire and 2 technical casual staff
£582.24
4 stewarding staff at the Guildhall on 28 November totalling 26hrs
£192.40
works to the exterior balcony £1016
the building and carpet cleaning costs £1660
Flags for schoolchildren invited £20
Photographs for city council use £180
Refreshments for guests £100 (estimated as invoice yet to be received)
Floral decorations £141.67
Overtime costs £450.40
Bags and tape for bins closures £95
Cycle suspension notices £182.50

Total- £4,619.81

If you are not happy with the way in which your request has been dealt
with please contact Antoinette Jackson, Chief Executive
[email address] 01223 457003. You may also
contact the Information Commissioner if you are still not happy with the
way your request has been dealt with. The Information Commissioner*s
address is:

Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Yours sincerely


Gary Clift
Democratic Services Manager
01223 457011

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