Royal Mail Post Box Types, Collection Times & Collection Plate Types 2011

The request was successful.

Dear Sir / Madam

You successfully supplied me in May 2009 with a list of post box locations
(http://www.whatdotheyknow.com/request/ro...
which also included the following:
Box type, i.e. A, B or C pillar box, lamp box, wall box etc.
Collection plate type e.g CP1-R, SCP1-R, CP7-Y etc etc
Post box last collection times for Monday to Friday & Saturdays. I believe this data is from the 'Final Plate Database'

On Jun 16th 2011 you released the 'Central
Collections Management Database', of which the types, locations, grid references, box ID & collection centre information were given. See http://www.whatdotheyknow.com/request/po...

This data has proved to be again very useful and more accurate, however, it is 3005 boxes less than the number supplied from the 'Final Plate Database' supplied in in the last release in March 2010. It would appear to be missing meter mail, boxes within post offices and certain ones inside supermarkets. I believe this data is not held on the 'Central Collections Management Database' but rather the 'Final Plate Database'.

The document you supplied to me in 2009 was provided as a pdf file and was called 'A-Z of Postboxes'. I simply request the same pdf document from the 'Final Plate Database' but the most up to date version for 2011. It would be easier if you could supply the data is csv format, but if this is not possible the pdf file will suffice.

Kind regards,

John Gow

Royal Mail Group Limited

1 Attachment

Dear Mr Gow,

Thank you for your request for information received on 18 June 2011, which
we are considering under the Freedom of Information Act. Under the Act
you should expect a reply from us to be sent by 15 July 2011, which is
twenty working days from receipt of your request.

If for any reason we are unable to provide you with a full response within
that time, we will contact you explaining the reasons for this and giving
a revised date by which we will reply.

If in the mean time you have any questions or would like to contact us
about your request, please contact us by telephone (0114) 2414215 or
alternatively email or write to us at the address below. Please be
assured that we are giving this our attention and will get back to you
shortly.

Yours sincerely

Kate Fearn
Company Secretary's Office
Freedom of Information Case Officer
[1][Royal Mail Group request email]

Freedom of Information Unit
Royal Mail Sheffield
2nd Floor
Pond Street
Sheffield
S98 6HR

(0114) 2414215

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in
England and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

References

Visible links
1. mailto:[Royal Mail Group request email]

Royal Mail Group Limited

2 Attachments

Dear Mr Gow,

Please find attached a response to your recent Freedom of Information
Request.

Yours sincerely

Kate Fearn
Company Secretary's Office
Freedom of Information Case Officer
[Royal Mail Group request email]

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in
England and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

Dear Royal Mail Group Limited,

Thank you for providing the latest Final Plate Database on July 13th 2011. I appreciate this but after looking at it in closer detail there would appear to be a large amount of the data missing from it. The total number of boxes listed in the latest release is 112527 boxes whereas the last release totalled 115846; that’s a net reduction of 3319 boxes or 2.87%.

After analysing the data I can report the following. There are 4106 boxes listed in the 2009 release that are now not listed in the latest Final Plate Database. 790 of these entries have new box numbers. There are whole areas of ‘GL’ and ‘M’ that are missing from the database along with other areas.

After checking the 4106 boxes that are not listed in the new release, I found that the majority of them had one thing in common. 3368 of the missing boxes were listed with a blank space in the ‘box type’ column in the old release with only 737 boxes listed with a ‘box type’. I believe that 3368 boxes with missing ‘box type’ have been omitted in error from your recently supplied Final Plate Database. The 737 boxes with ‘box types’ are completely random boxes from a whole variety of areas; I believe these boxes to be genuinely removed from service.

Taking the above into account, I think the total figure of active Royal Mail boxes in use to be in the region of 112527+3368+(790-737) equalling 115948.

To surmise:
•Total boxes listed in Jul 13th 2011 release: 112527
•Total boxes listed in 2009 release : 115846
•3368 boxes not listed in Jul 13th 2011 release have a blank cell for box type in 2009 release

Please could you investigate this matter further and provide the complete Final Plate Database with ‘missing boxes’. If need be I can provide more detail of all missing boxes / postal districts from the new list in a new request.

I look forward to hearing from you soon

Kind regards
John Gow

John Gow left an annotation ()

The supplied list is a zipped Excel file of 22 sheets. The total No of boxes supplied is only 112527 in comparison to 115846 from the previous release. There are 790 new boxes and 4106 boxes that are no longer on the new lists. Out of the 4106 boxes not listed, 3368 were listed in the old lists with missing 'box type'. I think these boxes have been accidentally deleted from the new release. Worst areas affected are GL and M where whole postal districts are omitted. This only leaves 737 boxes that are probably genuinely gone. A new request has been made to include the missing data: http://www.whatdotheyknow.com/request/fi...

Royal Mail Group Limited

Dear Mr Gow,

Re: Internal Review under the Freedom of Information Act

Thank you for your email received 14/07/2011 requesting an internal review
of Royal Mail Group’s reply to your request for information under the
Freedom of Information Act 2000. This is receiving our attention and we
will write to you again once the internal review has been concluded.

In accordance with guidelines from the Information Commissioner’s Office,
Royal Mail will answer all appeals and requests for internal review of FOI
requests as soon as it reasonably can. This will usually be within 20
working days and in any case no later than 40 days from receipt of the
appeal.

In the mean time if you have any questions or would like to add any further
information for consideration then please do not hesitate to contact me.

Yours sincerely,

MF Khushi
Company Secretary's Office

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 100 Victoria Embankment,
LONDON, EC4Y 0HQ

show quoted sections

Royal Mail Group Limited

2 Attachments

Dear Mr Gow,

Please find attached a response to your email dated 14 July 2011.
(See attached file: Gow IR Reply.doc)(See attached file: Gow part1.xls)
Yours sincerely

Colin Young
Information Governance Team
Company Secretary's Office
[Royal Mail Group request email]

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON EC1V
9HQ

show quoted sections

Royal Mail Group Limited

2 Attachments

Dear Mr Gow,

Please find attached a response to your email dated 14 July 2011.
(See attached file: Gow IR Reply.doc)(See attached file: Gow part2.xls)
Yours sincerely

Colin Young
Information Governance Team
Company Secretary's Office
[Royal Mail Group request email]

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON EC1V
9HQ

show quoted sections

John Gow left an annotation ()

They have supplied the list in two halves. They are both Excel 2003 .xls files. There are a total of 115773 boxes listed, however, 119 of these are duplicates. So the grand total of boxes looks to be 115654. This compares to 115845 (with 3 duplicates) in 2009. All the information requested from the Final Plate Database has been included. My other request can be ignored as the information was supplied here.

edward surridge left an annotation ()

I have been sent this and I am not Mr Row.

Edward Surridge

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