Road repairs - current Asset Management Plan

Peter Harris made this Freedom of Information request to Nottinghamshire County Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Nottinghamshire County Council,

Please send me the current road Asset Management Plan for the county, or if divided into districts for Newark and Sherwood.

Yours faithfully,

Peter Harris

FOI, Nottinghamshire County Council

Dear Mr Harris

FREEDOM OF INFORMATION ACT 2000 – REQUEST FOR INFORMATION (Ref NCC-030114-17)

Thank you for your request for information relating to road replies. Your request was received on 09 March 2018 and we are dealing with it under the terms of the Freedom of Information Act 2000.

You will receive the information you have requested within 20 working days beginning the day following receipt of your request, unless the Council does not hold the information or there is a reason for it to be withheld. Therefore, you should receive a response by 10 April 2018

In some circumstances a fee may be payable to cover the cost of copying and postage and if that is the case we will let you know before we proceed with your request.

If you have any queries or concerns, please do not hesitate to contact us.

Further information about your rights is also available from the Information Commissioner at:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 or 01625 54 57 45
www.ico.gov.uk

Yours sincerely

Freedom of Information Act Team
Resources Department
Nottinghamshire County Council

show quoted sections

Rachel Edge, Nottinghamshire County Council

Dear Mr Harris

 

Thank you for your request for a current copy of the Road Asset management
Plan for the County

 

Please find the link below to the current document:

 

[1]http://www.nottinghamshire.gov.uk/transp...

 

You may also find the following additional information useful.

 

A new Code of Practice for Highway Maintenance Management came out in
October 2016 titled Well Maintained Highway Infrastructure. Its chief
purpose is for all authorities to follow a ‘risk-based approach’ to
highway maintenance activities.

 

This code replaces the four previous codes:

 

Well Maintained Highways.

Well Lit Highways.

Management of Highway Structures.

Management of Electronic Traffic Equipment.

 

Highway Authorities have until October 2018 to comply with the new code.
In Nottinghamshire this process is well in hand but it has led to some
local document creation / review, as below.

 

Nottinghamshire’s Highway Maintenance Documents and their current status:

 

Highway Network Management Plan (HNMP) - This is the County Councils
Policy document for all highway-related activities. Due for review in the
near future.

Highway Infrastructure Maintenance Plan (HIMP) - This is a brand new
document which uses the 36 recommendations from the new Code of Practice
as its chapter headings. This document does one of two things:

 1. Explains how Nottinghamshire will comply with the recommendations in
the new Code or;
 2. Directs the reader to locations in existing documentation where
compliance to the new Code can be found.

Highway Infrastructure Asset Management Plan (HIAMP) - This document
originally came out in November 2015 and was due for review anyway as it
should always be less than 2 years old to satisfy the requirements of the
DfT Incentive Fund (a different, yet overlapping subject) The HIAMP has
undergone this review and will be presented to Communities & Place
Committee this Spring or Summer prior to publication.

Highway Inspection & Risk Manual (HIRM) - Originally titled the Highway
Inspection Manual, this document outlines the methods and procedures to be
carried out as part of the highway inspection regime and has been
re-written to comply with the new Code of Practice. This is also due to be
presented to Communities & Place Committee this Spring or Summer prior to
publication.

 

I hope that you find this information to be helpful. However if you are
unhappy with the way in which your request has been handed, please email
the Team Manager at [2][Nottinghamshire County Council request email] quoting the reference number
NCC-030114-17 and we will review your request.

 

With kind regards

 

Rachel Edge

Complaints, Information and Mediation Officer

Nottinghamshire County Council

0115 9772788

 

 

--------------------------------------------------------------------------

The following message has been applied automatically, to promote news and
information from Nottinghamshire County Council about events and services:

Keep up to date with Spring and Easter activities across Nottinghamshire
[3]online and via our [4]What’s On email newsletter ,including Easter egg
hunts, holiday clubs and more!

show quoted sections

References

Visible links
1. http://www.nottinghamshire.gov.uk/transp...
2. mailto:[Nottinghamshire County Council request email]
3. http://www.nottinghamshire.gov.uk/events
4. http://www.nottinghamshire.gov.uk/emailme/

Dear Rachel Edge,

Would you please send me, on this site, a draft of Highway Inspection & Risk Manual (HIRM) that outlines the methods and procedures to be carried out as part of the highway inspection regime by NCC and or VIA that has been drafted to comply with the new Code of Practice and let me know when this expected to be presented to the Communities & Place Committee? Thank you.

Yours sincerely,

Peter Harris

Rachel Edge, Nottinghamshire County Council

1 Attachment

Dear Mr Harris

Apologies for the delay in my responding to your email.

I have requested a copy of the draft HIRM, and am still waiting for this, but have chased it up again this morning. I'll refer back to you as soon as I hear anything further about it. I have been advised that it is likely to go to Committee in July.

With reference to your message about the Highway Inspection Manual document. As this is quite a large document, I'd sent a link to the document on our website in my response to your request NCC-030114-17. But if you're having difficulty accessing this document via the link, it could be because the document may since have moved on our website which sometimes make the links no longer work. So please find a pdf copy attached to this email for easier access.

I'll come back to you as soon as I have a draft version of the HIRM.

I'm conscious that the "whatdotheyknow" email addresses expire after a short while, so do you have an alternative email address I can send this document to if this on has expired?

With kind regards

Rachel

Rachel Edge
Complaints, Information and Mediation Officer
Nottinghamshire County Council
0115 9773862 (Direct Line)

show quoted sections

Dear Rachel ,

Thank you for your note. If the WhatDoTheyKnow address is not live, please send the document to me at the address that I have sent tot he general Notts email address for your attention address. However, if possible please post it publically, as a number of other people are also interested in the material so a public posting is very helpful.

Thank you

Yours sincerely,

Peter Harris

Dear Rachel Edge,

Can you let me know how you have dealt with this, as I do not think that I have heard from you yet?

Thank you.

Yours sincerely,

Peter Harris

Rachel Edge, Nottinghamshire County Council

Dear Mr Harris

Thank you for chasing me up about this, I'd overlooked the response I'd received from Via when I asked for the draft document.

Unfortunately, the reply I'd received is that we're unable to provide the draft form of the HIRM because until it is passed by Committee, next month, there remains the possibility of further amendment as result of this so sending anything out in draft format could be misleading.

Once the HIRM has cleared Committee it will be published on the County Council's website.

Until such a time as the draft HIRM is passed or amended and passed, the Inspection Manual which is available on the website remains current.

I'm sorry I cannot be of more help with this

With Kind regards

Rachel

Rachel Edge
Complaints, Information and Mediation Officer
Nottinghamshire County Council
0115 9772788

show quoted sections

Dear Rachel Edge,

Thank you. Does your reply indicate that drafts of documents are not publishable under the FoI requirements?

Yours sincerely,

Peter Harris

Dear Rachel Edge,

Can you please send me the current documents and other material you referred to in our ealier correspondence, as this is now significantly delayed.

Yours sincerely,

Peter Harris

Rachel Edge, Nottinghamshire County Council

Dear Mr Harris

I have just emailed to find out whether the draft HIRM has yet been passed by committee and if so, whether there is now a final version I can provide to you. I will update you when I have heard back.

It might be helpful if I give a bit more context as to why the release of the draft document was declined.

Under the Freedom of Information Act, information which is intended for future publication may be exempt from release until its intended publication. This is known as a Section 22 exemption.

Where draft documents or final reports have been circulated between various parties and one of those parties intends or expects to publish the information they contain, any of the public authorities holding the information could apply section 22.

To apply a section 22 exemption, the authority must consider whether it is in the public interest to release said information ahead of its intended publication. In this case, we do not consider it in the public interest to release the draft documentation ahead of the intended publication because until it is passed by Committee, there remains the possibility of further amendment as result of this so sending anything out in draft format could be misleading.

I will update you once I have heard back. I will at least, hopefully be able to establish a date for the committee it was/is due to be presented at

I'm sorry if you feel that I have delayed your request, I assure you that this has not been my intention. I do note that your original request, reference NCC-030114-17 was for a copy of the current road asset management plan, a link to which has been provided in my response of 26th March, with a pdf version sent by email on 24th May. Your request for a copy of the draft HIRM is being dealt with in addition to your request original request, and to my knowledge, has not yet been published, and we do, I beleive have legitimate reason to exempt it from release prior to its publication.

I will update you once I have heard back about the committee. I will at least, hopefully be able to establish a date for the committee it was/is due to be presented at

With kind regards

Rachel
Rachel Edge
Complaints, Information and Mediation Officer
Nottinghamshire County Council
0115 9772788

show quoted sections

Dear Rachel Edge,

Do you have the document that you refer to? If so , can this be uploaded here, please?

Thank you

Yours sincerely,

Peter Harris

Rachel Edge, Nottinghamshire County Council

1 Attachment

Dear Mr Harris

 

Thank you for your email.

 

I am pleased to advise that we are now able to provide the requested
Highway Inspection & Risk Manual (HIRM) Please find attached in pdf format

 

This document was approved by Nottinghamshire County Council's Communities
& Place Committee on the 19th of July. Usually a month is required before
new documents become 'active' (and subsequently appear on the public
website) but in this case, the fundamentals of the document will not
become active until mid-October, hence the current pause while training is
undertaken to bring staff up to speed with the new guidance in time for
implementation.

 

So, whilst the document is not yet 'live', it has been approved so it is
appropriate to share it now.

 

With kind regards

 

Rachel

 

Rachel Edge

Complaints, Information and Mediation Officer

Nottinghamshire County Council

0115 9773862 (Direct Line)

 

--------------------------------------------------------------------------

The following message has been applied automatically, to promote news and
information from Nottinghamshire County Council about events and services:

Could you be there when a teenager’s world turns upside down? We need
foster carers to look after young people in need of a stable home
environment. [1]Find out more about fostering with Nottinghamshire County
Council and see Leon’s video about the difference his Nottinghamshire
foster family made to him.

show quoted sections

References

Visible links
1. http://www.nottinghamshire.gov.uk/care/f...