Dear West Sussex County Council,

Please kindly provide a copy of all risk assessments your council has ordered over the past 24 months for the protection of employees and volunteers in libraries.

Definition of 'employee': An individual hired by an employer to do a specific job in exchange for a wage/salary.

Definition of 'volunteer': A person who donates his/her time or efforts for a cause or organization without being paid. A person who works in a soup kitchen for free is an example of a volunteer. A council would have volunteers in various roles such as cleaning the streets, helping in museums, providing computer tuition or other activities in libraries (all without payment).

If you don't hold the information please kindly let us know who does (per section 16).

If your council requires further clarification please kindly let us know.

Yours faithfully,

Lee Jefferson

Freedom of Information Act, West Sussex County Council

Dear Mr Jefferson,

Thank you for your enquiry, which has been forwarded to the appropriate officers for a response. The usual timescale for a response is twenty working days, that is by or on 2nd October.

If for any reason the Council needs to extend this timescale you will be notified in accordance with the relevant legislation.

Please note that in 2012 the County Council adopted a position in principle that FoI and EIR requests to West Sussex County Council and the Council's responses may be published on the Council's website in a suitably anonymised form. This is in addition to the individual response to the requestor, and in line with the Council's commitment to transparency and open data.

Yours sincerely,

Kerry Rickman

Freedom Of Information, Communities Directorate | West Sussex County Council | Location: County Hall, Chichester PO19 1RQ | E-mail: [email address]

Jackie Usher, West Sussex County Council

2 Attachments

Dear Mr Jefferson,

West Sussex Library Service operates from 36 library buildings, two
community mobile library vehicles and two book buses.  There is also a
headquarters building that includes office space and bibliographic
services.  Three van delivery vehicles provide a daily drop-off and
pick-up service to the network of library buildings. 

The Library Service works within the framework and guidelines of the West
Sussex County Council Health and Safety team.  Health and Safety Training
is provided, risk assessments are undertaken, materials are assessed for
COSHH and library staff use the West Sussex County Council online accident
and incident system to record accidents and incidents.  Managers
investigate all events recorded on this system.  These are reviewed by the
Library Service senior management team.


The different types of risk assessments are:

Adverse weather

Class or group visits to the library

Display screen equipment

Employing young people

Ladders and kick stools

Library events

-       Class or children’s group visits to libraries

-       Daytime and lunch time talks

-       Evening events

-       Multi-agency events

-       Regular activity

Lone working

Manual handling

Staff personal safety

Using kick stools and ladders



Examples of our templates are included for illustration purposes, but not
every individual risk assessment.


If you have any queries about this response, please contact us. Please
remember to quote the reference above in any future communications.

If you are unhappy with the way your request has been handled, you may
wish to ask for a review of our decision via [email address]. 

If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner for a decision. Generally,
the ICO cannot make a decision unless you have exhausted our internal
review procedure. The Information Commissioner can be contacted at:


The Information Commissioner's Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.


Kind regards

Julie Oakley & Jackie Usher



Jackie Usher | Team Manager - Information, [1]West Sussex County Council |
Location: Worthing Library, Richmond Road, Worthing, BN11 1HD
Internal: 84821 | External: 03302224741 | E-mail:
[2][email address]


I am currently reading and enjoying: [3]Need you Dead by Peter James


Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site . Find out more .