Richmond Electoral Register
Date: 01.09.16
Dear Richmond upon Thames Borough Council,,
RE: Freedom Of Information Act 2000 – Information Request – Richmond Electoral Register
I am writing to request information under the Freedom of Information Act 2000. To help guide you with the information retrieval, I have focused my request in the below categories:
(a) The full postcode of properties that are not registered within the electoral register, within the Richmond Upon Thames Borough.
I would like to receive the information in electronic format if possible. If you need further clarification, please contact me by email and/or phone.
If my request is denied in whole or in part, I ask that you justify all deletions by reference to specific exemptions of the act. I will also expect you to release all non-exempt material. I reserve the right to appeal your decision to withhold any information or to charge excessive fees.
I would be grateful if you could confirm in writing that you have
received this request. I look forward to your response within 20
working days, as outlined by the statute.
Yours sincerely,
Max Valentine
Our Ref: L/ASU/e19581
Dear Max Valentine,
Thank you for your request for information received on 1 September 2016.
Your request is being considered and the information will be provided
within the 20 working day statutory timescale, this is subject to the
information not being exempt or containing reference to any third party.
The Freedom of Information Act 2000 defines a number of exemptions, if any
of these exemptions apply to the information you have requested then the
information may not be released. You will be informed if this is the case
along with details of your right to appeal.
The application of an exemption may mean that the information you have
requested may take longer to provide than the 20 working day limit. If
this is the case you will be notified in writing along with the additional
time required to consider your application.
If the information you have requested contains references to a third party
then they may have to be consulted before the information can be released.
If this is the case you will be notified in writing.
If you have any queries please contact us.
Regards
FOI Team
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Our Ref: JS/e19581
Dear Mr Valentine
Your request for information which was received on 01/09/2016 has been
considered.
Please find our response attached.
I hope you are satisfied with this response.
If you are dissatisfied please let us know in writing, setting out your
reasons why and send to:
Corporate Complaints and Access to Information Manager
Community Engagement & Accountability Team
Adult and Community Services
3rd Floor Civic Centre
44 York Street
Twickenham
TW1 3BZ
E-mail: [1][Richmond upon Thames Borough Council request email]
Regards
Jane Shields LLB LLM
Data Protection and Information Officer
Community Engagement and Accountability Team
Adult and Community Services
[2][email address]
0208 891 7531
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If you have received this message in error you must not print, copy, use
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sent by the London Borough of Richmond upon Thames may be stored or
monitored, or disclosed to authorised third parties, in accordance with
relevant legislation.
References
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1. mailto:[Richmond upon Thames Borough Council request email]
2. mailto:[email address]
Dear Jane Shields,
Considering your response above, I agree that a full inbound postcode may release personal information, if it is allocated to only one or a couple of properties.
To reserve some sense of privacy could you please provide:
1. The postcode sectors (incode) where properties not registered on the electoral roll are 10 to 25 % of the total amount of properties (registered and unregistered) within the postcode sector (incode)
By filtering in such a fashion the minimum amount of properties, which will be release in any sector will be 4 with only one not being on the electoral register.
Furthermore, even if a property is not registered on the electoral register it signifies nothing more than not being a demise which is registered on the electoral register, it is not a sign as to whether it is empty or not.
Yours sincerely,
Max Valentine
Our Ref: L/JS/e19597
Dear Max Valentine
Thank you for your request for information received on 7 September 2016.
As you have redefined your request; we have logged it as a new FOI under
the above reference.
Your request is being considered and the information will be provided
within the 20 working day statutory timescale, this is subject to the
information not being exempt or containing reference to any third party.
The Freedom of Information Act 2000 defines a number of exemptions, if any
of these exemptions apply to the information you have requested then the
information may not be released. You will be informed if this is the case
along with details of your right to appeal.
The application of an exemption may mean that the information you have
requested may take longer to provide than the 20 working day limit. If
this is the case you will be notified in writing along with the additional
time required to consider your application.
If the information you have requested contains references to a third party
then they may have to be consulted before the information can be released.
If this is the case you will be notified in writing.
If you have any queries please contact us.
Regards
FOI Team
--------------------------------------------------------------------------
If you have received this message in error you must not print, copy, use
or disclose the contents, but must delete it from your system and inform
the sender of the error. You should be aware that all emails received and
sent by the London Borough of Richmond upon Thames may be stored or
monitored, or disclosed to authorised third parties, in accordance with
relevant legislation.
Handle as: Official
Our Ref: NL/e19597
Dear Max Valentine,
Your request for information which was received on 7 September 2016 has
been considered.
Please find our response below.
Your request:
Follows 19581:- Considering your response above, I agree that a full
inbound postcode may release personal information, if it is allocated to
only one or a couple of properties.
To reserve some sense of privacy could you please provide:
1. The postcode sectors (incode) where properties not registered on the
electoral roll are 10 to 25 % of the total amount of properties
(registered and unregistered) within the postcode sector (incode)
By filtering in such a fashion the minimum amount of properties, which
will be release in any sector will be 4 with only one not being on the
electoral register.
Furthermore, even if a property is not registered on the electoral
register it signifies nothing more than not being a demise which is
registered on the electoral register, it is not a sign as to whether it is
empty or not.
Our response:
In accordance with the Representation of the People Act 1983, the
Electoral Registration (ER) & Returning Officer (RO) is a 'separate'
appointment from other Council duties and under the provisions of the Act
mean that all ER & ROs are not subject to the provisions of the Freedom of
Information Act.
However we provided the previous response in order to offer assistance.
Unfortunately this is all the information we can provide in response to
your request.
I hope you are satisfied with this response.
If you are dissatisfied please let us know in writing, setting out your
reasons why and send to:
Corporate Complaints and Access to Information Manager
Community Engagement & Accountability Team
Adult and Community Services
3rd Floor Civic Centre
44 York Street
Twickenham
TW1 3BZ
E-mail: [1][Richmond upon Thames Borough Council request email]
Kind regards
Natalie Lacey
Data Protection and Information Officer
Community Engagement and Accountability Team
Adult and Community Services
0208 891 7058
--------------------------------------------------------------------------
If you have received this message in error you must not print, copy, use
or disclose the contents, but must delete it from your system and inform
the sender of the error. You should be aware that all emails received and
sent by the London Borough of Richmond upon Thames may be stored or
monitored, or disclosed to authorised third parties, in accordance with
relevant legislation.
References
Visible links
1. mailto:[Richmond upon Thames Borough Council request email]
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