Information Team Croydon
Digital Services
Assistant Chief Executive Directorate
Bernard Wetherill House
7th Floor, Zone B
Croydon
CR0 1EA

Contact: Information Team
[Croydon Borough Council request email]

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you have a processing request, please ensure you quote that reference in
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DEAR Richard Gray

Freedom of information request - FOI/8316

Subject: FOI - work place policy

Your request is being considered and you will receive a response within
the statutory timescale of 20 working days, subject to the application of
any exemptions. Where consideration is being given to exemptions the 20
working day timescale may be extended to a period considered reasonable
depending on the nature and circumstances of your request. In such cases
you will be notified and, where possible, a revised time-scale will be
indicated. In all cases we shall attempt to deal with your request at the
earliest opportunity.

If we are unable to provide you with the information requested we will
notify you of this together with the reason(s) why, and details of how you
may appeal.

Please note that the directorate team may contact you for further
information where we believe that the request is not significantly clear
for us to respond fully. 

Kind Regard

Information Management Team

Croydon Digital Services

Assistant Chief Executive Directorate

7th Floor, Zone B

Bernard Weatherill House

8 Mint Walk

Croydon CR0 1EA

Information Team Croydon
Digital Services
Assistant Chief Executive Directorate
Bernard Wetherill House
7th Floor, Zone B
Croydon
CR0 1EA

Contact: Information Team
[Croydon Borough Council request email]

Dear Richard Gray

Request FOI/8316

Freedom of Information Request

Your request has been considered under the provisions of the Freedom of
Information Act. Specifically, you have requested the following
information:
 

 1. Please provide a copy of your current Transitioning at Work Policy

We have a Guidance for Supporting Transgender Employees which includes
transitioning at work guidance (attached).  This was issued in 2018 and
updated in 2019.
 

 2. Please provide a copy of any Equality Impact Assessment completed in
connection with your Transitioning at Work Policy.

Attached is the form when the initial guidance was drafted.
 

 3. The Workplace (Health, Safety & Welfare) Regulations 1992
(Regulation 20) state that separate sanitary conveniences must be
provided for men and women. A man is a person born male or who holds a
Gender Recognition Certificate as male. A woman is a person born
female or who holds a Gender Recognition Certificate as female. Please
explain how you have ensured that your Transitioning at Work Policy is
compliant with the requirements of Regulation 20.

No reference was made to this regulation in the guidance. Within the
guidance single sex toilets are referenced (7.6) and it states:
“The council via line managers will support the trans employee's right to
use the toilets and facilities appropriate to the gender that they have
presented.”
 

 4. Please explain the process you followed in adopting your current
procedure.

 a. How was the procedure drafted and by who?

The procedure was drafted by Human resources in conjunction with the LGBT+
Network group and with guidance from Stonewall
 

 a. What advice did you take in the policy?

Advice was taken from the LGBT+ Network, trade unions and Stonewall.
 

 a. Was the policy checked by a lawyer whose area of expertise is
employment and/or equality law?

No.
 

 a. Who was responsible for final approval of the policy prior to its
introduction

Similarly, to other policies this was approved formally by the Trade
unions, and senior management team.

The Council publishes Access to Information requests and responses on its
online Disclosure Log. (Any request included within this log will be
anonymised appropriately)

To view the Council’s Disclosure Log, please visit our website available
here:

[1]The Freedom of Information (FOI) Act | Croydon Council
(disclosure-log.co.uk)

If you are dissatisfied with the way the Council has handled your request
under the Freedom of Information Act you may ask for an internal review. 
This should be submitted to us within 40 working days of this response. 
You can do this by outlining the details of your complaint by:

Email:        [Croydon Borough Council request email]

Writing:    
Information Team
London Borough of Croydon
Bernard Weatherill House
7^th Floor - Zone B
8 Mint Walk
Croydon CR0 1EA

Any requests received after the 40 working day time limit will be
considered only at the discretion of the council.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire   SK9 5AF

Yours sincerely 

Croydon Council
 

References

Visible links
1. https://croydon.disclosure-log.co.uk/