Revenue

Ewan McLean made this Freedom of Information request to Glasgow Caledonian University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Glasgow Caledonian University,

Under the Freedom of Information (Scotland) Act I would like to know:

-For the last three years available. how much revenue has been raised from library fines, and how much of this has been reinvested in library facilities.
-Does the cost of printing on campus reflect the actual cost price to the university, or is revenue raised from this?
-For the last three years available, what was the cost of graduation ceremonies, and how much revenue was raised by graduation fees paid?
-The cost of Blackboard for the last three years available
-The cost of the student email system (hotmail) for the last three years available.
-The cost of webcams installed in lecture theatres and other teaching spaces.

Yours faithfully,

Ewan McLean

Freedom of Information Enquiries,

Dear Mr McLean

Glasgow Caledonian University has received your request for information (below). The University is currently processing this and will get back to you as soon as possible.

Yours sincerely

Freedom of Information Enquiries

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Freedom of Information Enquiries,

1 Attachment

Dear Mr McLean

I refer to your request for information dated 5^th January 2011 (email
below).

1. For the last three years available. how much revenue has been raised
from library fines, and how much of this has been reinvested in library
facilities.

2009/10 £90,027

2008/09 £100,295

2007/08 £114,558

Revenue from Library fines are not allocated to specific activities but
are included in the Library budget and therefore used for a variety of
Library activities (e.g. replacing lost/damaged books, laptops,etc.)

2. Does the cost of printing on campus reflect the actual cost price to
the university, or is revenue raised from this?

The University provides each student with £15 of print credit each
academic year. Students may then purchase further credit at a cost of 5p
per A4 black and white sheet. This cost has remained static since the
introduction of charging for networked printing in September 2004.

The University incurs fixed costs for the rental of printers and the
software licence; other costs are variable with usage, i.e. paper and copy
charge incurred for each sheet. Actual revenue depends on the number of
prints made and the level of uptake from the provided allowance and is
therefore variable each year. The print service does not aim to make any
profit and any made is re-investment into the service.

3. For the last three years available, what was the cost of graduation
ceremonies, and how much revenue was raised by graduation fees paid?

+----------------------------------------------------------------+
| Year | Income (£) | Cost (£) |
|-----------------+---------------------+------------------------|
| 2010 | 154,000 | 202,780 |
|-----------------+---------------------+------------------------|
| 2009 | 133,500 | 223,425 |
|-----------------+---------------------+------------------------|
| 2008 | 132,000 | 207,493 |
+----------------------------------------------------------------+

Please note that the figures given for

· income are maximum possible and are based on the number of
possible graduates. The University is still holding the degree parchments
until the graduation fee is paid for some students who were graduated in
absentia.

· cost does not cover ad hoc staff costs (e.g. security, academic
staff, administrative staff) who have input on the actual day. These costs
are difficult to quantify

4. The cost of Blackboard for the last three years available

In the academic years 06/07, 07/08 and part of 08/09, Blackboard was
hosted on site and maintained by GCU staff. The actual cost of this
cannot be accurately calculated due to the shared nature of the overhead
costs associated with such a system. For example, in addition to the
licence paid to Blackboard and the staffing cost of our system
administrators, there were hardware costs (servers, racks, SAN), estates
costs incurred in housing the servers (cooling, heating, lighting, power),
staffing costs in the infrastructure team in running data backups and
off-site secure storage costs.

The University outsourced the hosting to Blackboard on 1 July 2008. This
is a three year contract with the option to extend to five years. The
University has to make a decision in the next few months whether to extend
this contract or change supplier. In either case the University feels that
our negotiating position would be substantially weakened if we published
the current cost to the University of outsourcing this system. It could
also have an adverse affect on Blackboard's commercial interests. Hence
the University is relying on the Freedom of Information (Scotland) Act
2002 paragraph 33(1)(b) Commercial interests and the economy to with hold
this information. The University has, as is required by the Act considered
the public interest. While it accepts that it is in the public interest to
ensure that public money is spent wisely to release information which
could put the University at a disadvantage when trying to negotiate the
best possible price would not be in the public interest. The University
considers therefore that to release the requested information would not be
in the public interest.

5. The cost of the student email system (hotmail) for the last three
years available.

There are no costs to the University for this service.

6. The cost of webcams installed in lecture theatres and other teaching
spaces.

The University is unable to provide a cost for webcams as the
refurbishment of the lecture theatres was costed for the whole job and not
individual components.

Yours sincerely

Freedom of Information Enquiries

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