Dear South East Coast Strategic Health Authority,

Does the SHA hold information showing the retention premia paid to each Executive Director since the formation of the new NHS South of England SHA board?
Please provide details for each Executive Director giving information for 2010/11 and 2011/12.

If the request does not exceed the FOI limit, please supply details of the number of staff, excluding Directors, and the total paid as retention premia in 2010/11 and 2011/12 since the formation of the new NHS South of England NHS Board.

Yours faithfully,

Gerry Hallright

FOI SHA \(NHS South East Coast\), South East Coast Strategic Health Authority

Dear Mr Hallright,

Thank you for your request for information under the Freedom of Information Act, which we received on 24 April 2012.

We are processing your request, and will write to you again shortly if we need any clarification or when we are in a position to respond. We are required to respond to your request within 20 working days of receipt.

If we can be of any further assistance to you in the meantime, please do not hesitate to contact me.

Yours sincerely,

Sarah Whitehead
FOI Officer
South East Coast Strategic Health Authority (part of NHS South of England)

NHS South of England
York House
18-20 Massetts Road
Horley
RH6 7DE
 
Tel 01293 778873
[email address]
[email address]
 
 
NHS South of England comprises South Central, South East Coast and South West Strategic Health Authorities.

show quoted sections

FOI SHA (NHS South East Coast), South East Coast Strategic Health Authority

Dear Mr Hallright,

Thank you for your request for information under the Freedom of
Information Act, which we received on 24 April 2012.

You asked the South East Coast Strategic Health Authority (SHA) to provide
the following information:

·       Does the SHA hold information showing the retention premia paid to
each Executive Director since the formation of the new NHS South of
England SHA board?

   

·       Please provide details for each Executive Director giving
information for 2010/11 and 2011/12.

    

·       If the request does not exceed the FOI limit, please supply
details of the number of staff, excluding Directors, and the total paid as
retention premia in 2010/11 and 2011/12 since the formation of the new NHS
South of England NHS Board.

NHS South of England is one of four Strategic Health Authority (SHA)
clusters across England that was established in October 2011.  The
organisation has a single board of executive directors and is made up of
three SHAs – the South East Coast SHA, South Central SHA and the South
West SHA.

Any recruitment and retention premia payments made to executive directors
are included within the salary figure reported for these individuals,
which is disclosed as part of the remuneration report section of our
annual report.  The remuneration report also highlights any bonuses paid,
other remuneration received and any non-cash benefits in kind.  

It is planned that the SHA’s latest annual report for 2011/12, containing
this remuneration information for NHS South of England Board members, will
go to the NHS South of England public Board meeting on 26 July 2012.
Information about public Board meetings and Board papers are available on
our website at
[1]http://www.southofengland.nhs.uk/about-u...
.

We therefore believe the information you have requested for 2011/12 is
exempt from release at the current time under Section 22 of the Freedom of
Information Act 2000, which relates to information intended for future
publication. We have considered the necessary public interest test in
applying this exemption.  While we recognise that there is a public
interest in providing information about how public money has been spent,
we believe that the overriding public interest is in withholding the data
we hold from release at the current time. We feel the public interest is
best served by presenting finalised and validated information as part of
our overall annual accounts.

Information about recruitment and retention payments made to other staff
within the South East Coast SHA, which as confirmed above is part of NHS
South of England, is detailed below for 2011/12.

Recruitment and retention premia payments made to other SHA staff in
2011/12

Number of staff         Amount (£000)  
10      £39,411.18     

I hope that your request has been satisfactorily answered, but I should be
pleased to offer any further assistance.

If you are unhappy with the way your request for information has been
handled, you can request a review or make a complaint by writing to the
Director of Corporate Affairs, NHS South of England, First Floor,
Rivergate House, Newbury Business Park, London Road, Newbury, Berkshire,
RG14 2PZ.

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire SK9 5AF.

Yours sincerely,

Sarah Whitehead

FOI Officer

South East Coast Strategic Health Authority (part of NHS South of England)

NHS South of England

York House

18-20 Massetts Road

Horley

RH6 7DE

 

Tel 01293 778873

[email address]

[email address]

 

 

NHS South of England comprises South Central, South East Coast and South
West Strategic Health Authorities.

show quoted sections

Gerry Hallright

Dear Sarah,

thank you for your 23rd May reply.

I will await the publication of the Annual Report for the information I am interested in.
I looked at the South East Coast SHA 2010/11 Annual Report. Retention and recruitment premia were not separately identifiable.
Can the SHA confirm that retention and recruitment premia will be stated separately for each senior manager in the 2011/12 annual report?
If not, then I do not believe that s22 applies, as the specific information on retention and recruitment premia will not be published by the SHA and I would request the SHA review my request.

I would like to clarify if the £39,411.18 retention premia stated in the reply applies to the whole of 2011/12 or whether this is from October 2011 onwards only.
Do the payments only relate to the South East Coast SHA or to the NHS South of England?

I would also be grateful if the £39,411.18 payment could be broken down into staff groups.

Yours sincerely,

Gerry Hallright

FOI SHA (NHS South East Coast), South East Coast Strategic Health Authority

Dear Mr Hallright,

Thank you for your further email.

I am clarifying this with colleagues and will respond to you as soon as possible.

Yours sincerely,

Sarah Whitehead
Senior Communications Officer (Public Affairs)
NHS South of England
York House
18-20 Massetts Road
Horley
RH6 7DE
 
Tel 01293 778873
[email address]
[email address]
 
 
NHS South of England comprises South Central, South East Coast and South West Strategic Health Authorities.

show quoted sections

FOI SHA (NHS South East Coast), South East Coast Strategic Health Authority

1 Attachment

Dear Mr Hallright,

Please see attached a response in regard to your request for us to review our original response to your Freedom of Information Act request.

Yours sincerely,

Sarah Whitehead
FOI Officer
NHS South of England
York House
18-20 Massetts Road
Horley
RH6 7DE
 
Tel 01293 778873
[email address]
[email address]
 
 
NHS South of England comprises South Central, South East Coast and South West Strategic Health Authorities.

show quoted sections

Dear Sarah Whitehead,

thank you for your 12th July reply.
I appreciate the SHA review of my previous FOI request.

I would be grateful if the SHA can consider the following requests.

1) Please supply a copy of the SHA procedures which deal with the management of premia payments ie awarding, review etc

2) For each of the two Exective Director posts with premia payments, are these local or national awards and are they long term or short term awards?

3) I did not understand the SHA 12th July reply which stated that "The payments below are therefore not linked to the formation of the NHS South of England SHA cluster or the retention of staff during this period of transition for the NHS."

Were the two Executive Director posts newly created with the formation of the cluster?
The VSM Pay Framework states that premia payments are associated with posts, not with individuals.

4) During the formation of the cluster, how many applicants were there each for the Chief Operating Officer post and the Director of Corporate Affairs post?

5) For the £39,411 of premia payments made to non Executive Director, I appreciate the concerns around disclosing identifiable details.
There is a public interest though in understanding which areas of employment the SHA considers necessary in paying premia.
The 2011/12 SHA Annual Report states that there were 189 employees in March 2012.

I would like to suggest that the SHA could amalgamate staff groups if it considers the numbers within a staff group to be too small.
The separate staffing groups could be Nursing, Medical, Finance, General Managers at 8a and above including VSM, Information Technology and Others.
If there are too few considered to be in the Medical group, the Nursing and Medical groups could be combined. If too few in IT, this could be combined with Finance. Other combinations may be possible.

Yours sincerely,

Gerry Hallright

FOI SHA (NHS South East Coast), South East Coast Strategic Health Authority

Dear Mr Hallright,

Thank you for your further request for information under the Freedom of Information Act, which we received on 7 August 2012.

We are processing your request, and will write to you again shortly if we need any clarification or when we are in a position to respond. We are required to respond to your request within 20 working days of receipt.

If we can be of any further assistance to you in the meantime, please do not hesitate to contact me.

Yours sincerely,

Sarah Whitehead

FOI Officer
South East Coast Strategic Health Authority (part of NHS South of England)

NHS South of England
York House
18-20 Massetts Road
Horley
RH6 7DE
 
Tel 01293 778873
[email address]
[email address]
 
 
NHS South of England comprises South Central, South East Coast and South West Strategic Health Authorities.

show quoted sections

FOI SHA (NHS South East Coast), South East Coast Strategic Health Authority

1 Attachment

 

 
  York House

  18-20 Massetts Road

Horley

Surrey

RH6 7DE

 

Tel: 01293 778808

  Fax: 01293 778888

[1]www.southeastcoast.nhs.uk

Ref: FOI632

 

05 September 2012

 

 

Dear Mr Hallright,

 

Thank you for your request for information under the Freedom of
Information Act, which we received on 7 August 2012.

 

You asked the South East Coast Strategic Health Authority (SHA) to provide
the following information:

 

1.    Please supply a copy of the SHA procedures which deal with the
management of premia payments i.e. awarding, review etc.

 

For Very Senior Managers the process is as outlined in the Pay Framework
for Very Senior Managers in Strategic and Special Health Authorities,
Primary Care Trusts and Ambulance Trusts, which is available on the
Department of Health website here:

 

[2]http://www.dh.gov.uk/prod_consum_dh/grou...

 

For other staff employed by South East Coast SHA the process is as
follows:

 

i. An Approval to Recruit Form is completed, setting out rationale for the
recruitment and retention premium. This is then considered by the SHA’s
Establishment Control Panel.
ii. The Human Resources department writes to neighbouring organisations –
Surrey and Sussex Healthcare NHS Trust and West Sussex Primary Care
trust – to advise that it is the SHA’s intention to pay the
recruitment and retention premium, giving organisations two weeks to
comment.
iii. This is then put before the Regional Social Partnership Forum.

 

 

2.    For each of the two Executive Director posts with premia payments,
are these local or national awards and are they long term or short term
awards?

 

These are local, long-term awards.

 

 

3.    I did not understand the SHA 12th July reply which stated that "The
payments below are therefore not linked to the formation of the NHS South
of England SHA cluster or the retention of staff during this period of
transition for the NHS." Were the two Executive Director posts newly
created with the formation of the cluster? The VSM Pay Framework states
that premia payments are associated with posts, not with individuals.

 

The two Executive Director posts were newly created with the formation of
the SHA cluster. However, the post holders retained their existing total
pay, which was approved on appointment to their pre-SHA cluster role.

 

 

4.    During the formation of the cluster, how many applicants were there
each for the Chief Operating Officer post and the Director of Corporate
Affairs post?

 

A limited recruitment process restricted to those employed as directors of
the three SHAs within the South of England was undertaken for cluster
director roles. There was one candidate for each of these two posts, and
each was interviewed by a panel made up of the Chairman and Chief
Executive , Non-Executive Director representation and an external
assessor.

 

 

5.    For the £39,411 of premia payments made to non-Executive Director, I
appreciate the concerns around disclosing identifiable details. There is a
public interest though in understanding which areas of employment the SHA
considers necessary in paying premia. The 2011/12 SHA Annual Report states
that there were 189 employees in March 2012. I would like to suggest that
the SHA could amalgamate staff groups if it considers the numbers within a
staff group to be too small. The separate staffing groups could be
Nursing, Medical, Finance, General Managers at 8a and above including VSM,
Information Technology and Others. If there are too few considered to be
in the Medical group, the Nursing and Medical groups could be combined. If
too few in IT, this could be combined with Finance. Other combinations may
be possible.

 

For clarity, this group should be referred to as non-cluster director
posts, rather than non-executive director, which is a term with a
different meaning.

 

In our reply to you of 12 July, we said we believed this information was
exempt from release under Section 40 (2) of the Freedom of Information
Act, because we felt that releasing the information would breach the first
principle of the Data Protection Act.

 

I am aware, however, that you have asked for similar information from
South Central SHA and South West SHA who, together with South East Coast
SHA, form NHS South of England. In replying to those two more recent
requests, we will consider whether the approach you suggest above could be
applied to all staff in receipt of a recruitment and retention premium
across the SHA cluster, and whether the information can therefore be
released to you on a NHS South of England-wide basis. We will respond to
those two requests in due course, and in any event within the 20 working
day timescale required.

 

I hope that your request has been satisfactorily answered, but I should be
pleased to offer any further assistance.

 

If you are unhappy with the way your request for information has been
handled, you can request a review or make a complaint by writing to the
Director of Corporate Affairs, NHS South of England, First Floor,
Rivergate House, Newbury Business Park, London Road, Newbury, Berkshire,
RG14 2PZ.

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

 

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire SK9 5AF.

 

Yours sincerely,

 

 

 

 

Dean Gargano

FOI Officer

South East Coast Strategic Health Authority (part of NHS South of England)

 

 

References

Visible links
1. http://www.southeastcoast.nhs.uk/
2. http://www.dh.gov.uk/prod_consum_dh/grou...

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