Dear Fergus,

I acknowledge receipt of your email received by this office on 25th May 2021.

Your request will now be dealt with under the Freedom of Information Act 2000 and has been allocated reference FOI21-225 which should be quoted in all correspondence. We will respond to your request within 20 working days starting the next working day after receipt, therefore you can expect to receive a response no later than 23rd June 2021.

Please note that in order to fulfil your request we need to liaise with other teams across the University. Due to the Coronavirus pandemic, most staff are now working remotely and have intermittent access to information held in hard copy. Staff may not be able to assist as they may need to prioritise other work, cover for colleagues who are ill or be away from work themselves due to illness. However, we will do our best to meet this deadline and keep you informed should we be unable to do so.

Where we consider that we will not be able to meet the deadline or if further time is required to consider the public interest test we will contact you as soon as possible and give you a revised date for response.

In some circumstances a fee may be payable and, if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

Yours sincerely

Swyddfa Ysgrifenydd y Brifysgol
Prifysgol Caerdydd
Ebost : [email address]  

Mae'r Brifysgol yn croesawu gohebiaeth yn Gymraeg neu'n Saesneg.  Ni fydd gohebu yn Gymraeg yn creu unrhwy oedi.
University Secretary's Office
Cardiff University
Email: [email address] 

The University welcomes correspondence in Welsh or English.  Corresponding in Welsh will not lead to any delay.

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Dear Fergus

I am writing in response to your Freedom of Information request dated 25
May 2021.

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

 1). Does your university have an active policy in place regarding which
companies the careers department does and does not assist in recruiting
university members? This may be a policy specific to the careers
department, or a wider policy which also applies to the careers
department.

For the purpose of this FOI, ‘university members’ includes:

    - Current students, both undergraduate and postgraduate

    - Alumni and former students of the university  

For the purpose of this FOI, ‘recruiting’ refers to any situation, in
which the careers department plays a part, where university members are a
potential source of employees or volunteers to a third party outside of
the university. This includes:

    - Events in which the careers department is an organiser

    - Digital media controlled by the careers department, including
websites, webpages, social media and mailing lists

    - Physical materials from the careers department, such as mailings,
posters, leaflets and brochures

We do not currently have a formal policy in place but have clear
guidelines which allow our Employer Engagement team to determine, on a
case-by-case basis, which companies we would not assist in promoting
opportunities or building-their brand via our online jobs board or
employer-led events online or on-campus. Examples of this are
vacancies with tobacco companies, or produce tobacco-based products, due
to the research that Cardiff University does with Cancer Research UK. 

2). If your university does have an active policy in place regarding which
companies the careers department does and does not assist in recruiting
university members, please provide a copy of the policy either as an
attachment to your response or through the inclusion of a link to where it
is published on your website.

If this policy forms a part of a wider policy document, please specify
which page we need to refer to in order to locate this information.

 Not applicable.

3). If your university does not have an active policy in place as outlined
above, please can you confirm whether there are any exclusions in place
regarding which companies the careers department does and does not assist
in recruiting university members. If not in policy form, exclusions might
exist in the form of written guidelines or procedures. If any exclusions
are in place please list what they are.

The following is a copy of guidance issued to employers when they wish to
advertise jobs through the Careers department.

Employer guidelines: Advertising vacancies with Cardiff University 

Cardiff University offers a free advertising service for employers  to
promote students and graduate opportunities via TARGETconnect,  our online
vacancy board.

The below guidelines are designed to help you attract and recruit our
diverse and talented students and graduates.  

1.                   Types of vacancies we can advertise: 

We invite employers to upload the following vacancies (both in the UK and
overseas*) in accordance with the guidelines listed below: 

1.      Permanent graduate vacancies  

2.      Placements and internships 

3.      Short-term contracts 

4.      Voluntary work with a registered charitable organisation 

5.      Part time vacancies may be accepted in circumstances whereby the
role contributes to the student’s degree (care/ support work for health
care students). These roles must state in the advertisement how they can
help the students with gaining experience valuable to their degree.  

2.                  Types of vacancies we cannot advertise: 

We have a responsibility to our students which means that we are unable
to accept: 

1.      Vacancies that are not of graduate calibre. To advertise part-time
casual vacancies, contact[1] Jobshop, the student employability service
run by Cardiff University Students’ Union 

2.      Unpaid internships or work experience over 70 hours, unless these
are voluntary placements for charities or as part of a degree course. For
more information about best practice in internships recruitment
see: [2]Common-Best-Practice-Code-on-High-Quality-Internships.pdf 

3.      Vacancies that do not pay the legal National Minimum Wages,
unless they are voluntary opportunities with registered charities. We
recommend that employers pay students a salary that reflects the level of
work our students or graduates are undertaking. 

4.      Jobs for current students that require a commitment of more than
15 hours per week during semester. 

5.      Adverts or promotions from Recruitment Agencies that do not
include a named employer and specific job details in the job advertisement
or promotional information.  

6.      Opportunities that require unduly high participation fees by the
applicant. 

7.      Opportunities that require the taking of medication such as
participation in drug trials. 

8.      Opportunities which involve writing for academic course-related
materials which may be used by other students,. 

9.      Commission-only roles or ‘pyramid’ network or similar style
selling schemes. 

10.  Opportunities that promote services to our students and graduates at
a cost and/ or the university already offers the equivalent service free
of charge. 

11.  Roles that represent an undue health & safety risk to the
student (please refer to our guidelines on Health & Safety
requirements below). 

12.  Vacancies that involve students in writing academic essays or
personal statements for use by other students. 

13.  Vacancies that are self-employment opportunities or a based in a
private household*. 

14.  Courses that are already offered by Cardiff University. 

15.  Vacancies that are connected to the adult/ sex industry or associated
with adult  content. 

16.  Vacancies with Tobacco companies, or produce tobacco-based products,
due to the research that Cardiff University does with Cancer Research UK. 

17.  Jobs, placements or other opportunities that risk reputational
damage to Cardiff University or we deem to be inappropriate or unsuitable
for promotion to our students and graduates. 

*Please note, this does not include remote/ online internship or graduate
roles where the employee is required to work from home. 

I trust this information satisfies your enquiry. Should you feel
dissatisfied with this response or the way in which your request was
handled you can request an Internal Review. This should be made in writing
within 40 working days of the date of this email. Please provide your
unique reference number of your request, information on why you are
dissatisfied and any detail you would like us to consider as part of the
Internal Review process. Email your request to
[3][email address] where it will be forwarded to the Head of
Compliance and Risk who will be responsible for overseeing the review.

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration. The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

Kind regards

Swyddfa Ysgrifenydd y Brifysgol University Secretary’s Office

Prifysgol Caerdydd Cardiff University

Ebost : [4][email address] Email: [5][email address] 
 
 
 
The University welcomes
Mae'r Brifysgol yn croesawu correspondence in Welsh or English. 
gohebiaeth yn Gymraeg neu'n Saesneg.  Corresponding in Welsh will not lead
Ni fydd gohebu yn Gymraeg yn creu to any delay.
unrhwy oedi.

References

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